Resources and Technical Services Section Bylaws

Article I - Name

The name of this organization shall be the Resources and Technical Services Section of the North Carolina Library Association.

Article II - Objectives

The objectives of this organization shall be:

Section 1.

To unite North Carolina Library Association members interested in acquisitions, cataloging, classification, resources, collection development, preservation of library materials, scholarly communications, and related subjects in all types of libraries.

Section 2.

To provide an opportunity for discussion and activity in resources and technical services areas.

Section 3.

To seek to fulfill the objectives of the North Carolina Library Association.

Article III - Members

Any member of the North Carolina Library Association is eligible to join the Section.

Article IV - Officers

Section 1.

The officers of this organization shall be Chair, Chair-Elect (who shall serve as Vice-Chair), a Secretary-Treasurer, and two Directors.

Section 2.

The officers shall serve for a two-year term, or until their successors are elected and have assumed their duties.

Section 3.

The term of office of all officers shall commence at the adjournment of the biennial meeting following their election, or if the biennial meeting cannot be held, upon their election.

Article V - Executive Committee

Section 1.

The Executive Committee shall consist of the officers of the Section, the head of each interest group affiliated with the Section, the Section editor for North Carolina Libraries (if an RTSS member is interested and appointed), and the immediate past Chair of the Section. The immediate past Chair shall be a non-voting member.

Section 2.

The Executive Committee shall have general supervision of the affairs of the Section and shall have the power to act on administrative business in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

Section 3.

In the event of death, disability, or resignation of any member of the Executive Committee, the Executive Committee may fill such a vacancy or vacancies by the appointment of a member of the Section to fill the unexpired term. Absence from three consecutive meetings by any member of the Executive Committee shall be considered as a resignation from the Executive Committee.

Section 4.

A quorum consisting of a simple majority shall be necessary to conduct business.

Article VI – Elections

Section 1. 

Any member or members of the Section may present a candidate or candidates for the elected offices of this Section provided (a) that they notify the Chair of the Section, and (b) that consent of the nominee has been secured and so indicated in the conversation with and/or in the writing to the Chair of the Section. 

Section 2. 

A majority vote of the Section members either attending and voting at the annual meeting or submitting proxy votes in advance of the annual meeting to any member of the Executive Board shall constitute an election.

Article VII - Duties of Officers

Section 1.

The Chair shall:

(a) preside at meetings,

(b) serve as an ex officio member of all committees,

(c) with the Executive Committee, appoint all committees, including standing committees, and define their duties as may be necessary to carry on the work of the Section,

(d) appoint the Section editor to North Carolina Libraries (if an RTSS member is interested and appointed), and

(e) submit a biennial report to the Association and the Section membership.

Section 2.

In the absence of the Chair, the Vice-Chair/Chair-Elect shall assume the duties of the Chair at all official meetings of the Section and Executive Committee. The Vice-Chair/Chair-Elect shall assume the duties of the Chair should that office become vacant and shall serve as Chair during the two years following their term as Chair-Elect.

Section 3. 

The Secretary/Treasurer will keep the minutes of the organization and of the Executive Committee and be responsible for maintaining a brief record of finances.  Registration fees for workshops and meetings shall be directed through the Secretary/Treasurer to the North Carolina Library Association Treasurer.  Payment of expenses shall be handled similarly.

Section 4.

The Directors shall perform such duties as are assigned by the Chair.

Article VIII - Duties of the Section Editor of North Carolina Libraries

The Section editor shall:

Section 1.

Prepare and submit articles to North Carolina Libraries and inform members of RTSS activities and programs.

Section 2.

Advertise programs, grants and workshops of RTSS as directed by the Section.

Section 3.

Represent the Section in communications with the editor and editorial board of North Carolina Libraries, reporting such communications to the RTSS Executive Committee.

Article IX - Committees

Section 1.

The powers and duties of each committee shall be determined by the Executive Committee.

Section 2.

Special committees may be established at any time (a) by the Chair of the Section, (b) by request from the membership with the approval of the Executive Committee. The life of a special committee shall be determined by the Chair with the approval of the Executive Committee.

Article X – Interest Groups

Section 1.

The Section shall sponsor interest groups on a continuing basis.

Section 2.

Each interest group shall represent an aspect of resources or technical services.

Section 3.

Interest groups of the Section may be organized upon application to the Chair of RTSS. The application is to be signed by 10 members of RTSS, with final approval to be decided by the Executive Committee of the Section.

(a) Officers of each interest group must be members of RTSS. The head of each interest group shall be appointed by the Executive Committee and shall become a voting member of the Executive Committee of the Section.

(b) Each interest group is expected to be self-supporting. However, seed monies for programs and projects may be granted upon application to the Executive Committee of the Section. No commitment of RTSS funds shall be made without prior Executive Committee approval.

(c) Each interest group shall submit a written report of its work during the biennium to the Chair of the Executive Committee 30 days prior to the NCLA biennial meeting.

(d) Either the Executive Committee of the Section or the interest group may discontinue affiliation with the Section whenever either determines that such action is appropriate.

Article XI – Parliamentary Authority

Section 1.

Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2.

Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article XII - Amendments

Section 1.

Additions or amendments may be proposed by the Executive Committee or by any group of 15 members.

Section 2.

These bylaws may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of this Section or by mail ballot. A mail ballot may be used at the discretion of the Executive Committee or by written request of 15 members of the Section submitted to the Executive Committee. The total number of returned ballots shall be not less than 25 percent of the membership of the Section, and two-thirds of the ballots returned shall be in the affirmative for the adoption of the amendment.

Last updated November 2019