NCLA Handbook

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The Association

Who we are and what we do

An affiliate of the American Library Association and the Southeastern Library Association, the North Carolina Library Association is the only statewide organization concerned with the total library community in North Carolina.

Our purpose is to promote libraries, library and information services, librarianship, intellectual freedom and literacy.

Our Goals

  • to provide a forum for discussion of library-related issues
  • to promote research and publication related to library and information science, and provide opportunities for professional growth
  • to support formal and informal networks of libraries and librarians
  • to identify and help resolve special concerns of minorities and women in the profession

Strategies

  • provides continuing education for all library personnel through workshops, programs, and conferences
  • informs members of legislation which affects libraries and library personnel, with opportunities for involvement at federal and state levels
  • publishes North Carolina Libraries, an award-winning journal devoted to discussion of library issues
  • awards scholarships to library school students
  • recognizes outstanding contributors to librarianship
  • functions through active committees
  • sponsors Leadership Institute
     

Background

The North Carolina Library Association was organized May 14, 1904 by a group of seven librarians who met in Greensboro and elected Annie Smith Ross as President.  By November 1904, when the first Annual Meeting was held in Charlotte, there were 49 members.  The North Carolina Library Association was incorporated on August 4, 1948.  It is represented according to statute by two positions on the State Library Commission, which was established in 1909 through the efforts of the early leaders of the Association.  NCLA maintains chapter status in the American Library Association and the Southeastern Library Association, and its elected representatives serve on the governing bodies of those associations.

NCLA is organized into various sections and round tables, which provide opportunity for discussion and continued education at biennial conferences and on other occasions as appropriate to the needs of members.  Chairs of the sections and round tables serve on the Executive Board with the officers of the Association.  There are eleven standing committees and a variety of ad hoc or special committees which are appointed by and report to the President.

The official publication of NCLA is North Carolina Libraries, which has been published continuously since 1942.  The editor of NCL is a member of the Executive board.

Contact the NCLA Office

Administrative Assistant:  Kim Parrott

Office Location:  1841 Capital Blvd, Raleigh, NC 27604

Office hours:

Monday: 7:30am - 2:30pm

Wednesday: 7:30am - 2:30pm

Friday: 7:30am - 2:30pm

Mailing Address: 1841 Capital Blvd., Raleigh, NC 27604

Phone: 919.839.NCLA (919.839.6252)

FAX: 919.839.6253

E-MAIL: nclaonline [at] gmail [dot] com

Frequently Asked Questions

Who makes up the Executive Board?

The President, Vice President/President-elect, Secretary, Treasurer, Treasurer Elect, and two Director-at-Large, elected each biennium by the membership of the association.

The immediate past-President of the Association.

The chairs of sections and rounds table each biennium by the members of their sections or round tables.

The editor of North Carolina Libraries, appointed by the President with the concurrence of the Executive  Board.

The North Carolina member of the American Library Association Council, elected every four years along with association officers.

The Southeastern Library Association representative, elected every four years.

An additional member of each section or round table whose membership exceeds 350 members on March 31 prior to the Biennial Conference.

An additional member of each section round table for every 200 members above the initial 350.

Who are the non-voting members of the Executive Board?

Non-voting members of the Executive Board may include the administrative assistant and parliamentarian if one is appointed by the President.  Committee chairs report at Executive Board meetings, but do not vote with board.

What’s a section?

A section represents a type of library or field of activity clearly distinct form that of other sections.  Sections may be organized by application, signed by 100 voting members of the Association, and approved by the Executive Board.  Sections have their own budgets.  They receive $5 from each NCLA member who joins the section, and may charge fees for events and programs.  Sections often have their own committees for programming and other activities.

What’s a round table?

A round table represents a field of librarianship not within the scope of any single section.  Round tables may be organized in the same way as sections are organized.  Round tables have their budgets.  The receive $5 from each NCLA member who joins the section, and may charge fees for events and programs.  Round tables often have their own committees for programming and other activities.

What are NCLA Committees?

NCLA Committees include standing committees, ad hoc committees and commissions.  They report to the Executive Board and carry out various staff functions for the organization.  Standing committees perform the continuing functions of the organization.  Ad hoc committees and commissions are created by the president for specific purposes and are dissolved after those purposes are fulfilled.

Awards

Awards made by the North Carolina Library Association and its sections/roundtable to those who have served the library profession well or who have demonstrated the potential to do so.  Complete information including criteria and application forms may be obtained from the appropriate section/round table or committee.

 

Association Awards

NCLA/SIRS Intellectual Freedom Award

A biennial award recognizing the contribution of an individual or a group who has actively promoted intellectual freedom in freedom in North Carolina.  This award is donated by Social Issues Resources Series, Inc., to a recipient selected by the Intellectual Freedom Committee of NCLA.  The award consists of $500 to the award recipient, $500 for materials to the library of the recipient’s choice, and a plaque to the recipient.

The North Carolina Library Association Distinguished Library Service Award

Presented every two years, or when deemed appropriate, to a member of the Association who has made significant contributions to the profession.  Criteria include distinguished service to North Carolina, significant service or other professional contributions provided during either a short or long span of time, and service resulting in a regional or national impact on librarianship in general.  Nominees may include librarians, paraprofessionals and other professionals in the profession and can be awarded posthumously.  This award is administered by the Membership Committee.

Ray Moore Award

Presented to the author of the best article about public librarianship published inNorth Carolina Libraries during the preceding biennium.  The winner of the award is chosen by the Editorial Board of North Carolina Libraries.

Literacy Award

 

New Members Round Table

Young Librarian Award

A biennial award consisting of $25 and a plaque presented to a young librarian who is making outstanding contributions to the library profession.  Applicants must be members of NCLA, and potential members of NMRT with at least three but no more than ten years of professional library experience including at lest one year of professional library experience in North Carolina.

 

North Carolina Association of School Librarians

Administrator of the Year Award

An annual award honoring a school administrator for developing an exemplary school library media program and for having made an outstanding and sustained contribution to advancing the role of the school library media center as an agency for the improvement.

Carolyn Palmer Media Coordinator of the Year Award

An annual award honoring a North Carolina school media coordinator who demonstrates professionalism, dedication, and leadership in the school library/media center setting.

Mary Peacock Douglas Award

Presented at each NCASL Biennial Work Conference to recognize a person who has given outstanding and sustained effort in promoting school library development in North Carolina.

 

Public Library Section

North Carolina Public Library Development Award

A biennial award consisting of $500 and a plaque presented to an individual who has made a significant and innovative contribution to the development of public librarianship in North Carolina.  Nominees must be members of NCLA currently employed in a North Carolina public library.  Projects must have been developed and implemented during the current biennium.

William H. Roberts Public Library Distinguished Service Award

A biennial award consisting of $500 and a plaque to recognize an individual excellence in public librarianship in North Carolina.  Nominees may be a library leader or an unsung hero/heroine in public libraries.

 

Resources and Technical Services Section

Doralyn Joanne Hickey “Best Article” Award

A biennial award of $200 presented to the author of the best article on technical services published in North Carolina Libraries during the biennium.

Resources and Technical Services Section Significant Contribution Award

A biennial award of $200 given to a librarian who has made significant contribution to his or her institution or to the profession.  At least part of the applicant’s current work must involve an aspect of technical services, the applicant must work in North Carolina and must be nominated by a current members of NCLA.

Resources and Technical Services Section Student Award.

Any student actively enrolled in library education or pursuing a career in the library field is eligible for this $200 award.  The student must be intending to pursue a career in technical services and a demonstrable potential for contribution in the field.

 

Round Table for Ethnic Minority Concerns

Roadbuilder Award

A biennial award established by the round Table for Ethnic Minority Concerns to recognize an ethnic minority librarian, living or deceased, who has worked in North Carolina at least five years, has made a significant contribution to the field of librarianship/information services, has established a record of accomplishment, service, and dedication, and serves as a role model for practicing and minority librarians and as an incentive for prospective minority librarians.

 

Round Table on the Status of Women in Librarianship

Marilyn L. Miller Award for Professional Commitment

A biennial award in the amount of $200 and plaque given in recognition of a professional librarian in North Carolina who has provided outstanding leadership and service in furthering the status of women in librarianship, the mission of the library community, and/or the support of women colleagues in the workplace.

Publications

Children’s Services Section
Title: Chapbook
Frequency: Irregular

North Carolina Library Association
Title: North Carolina Libraries
Frequency: Quarterly

Government Resources Section
Title: The Docket
Frequency: Semiannual

North Carolina Library Paraprofessional Association
Title: Visions
Frequency: Quarterly 

Library Administration and Management Section
Title: On the LAMS
Frequency: Irregular

Public Library Section, Young Adult Committee
Title: Grassroots
Frequency: Irregular

Publications Committee
Title: News from NCLA
Frequency: Quarterly 

Literacy Committee
Title: NCLA Literacy Newsletter
Frequency: Irregular

Resources and Technical Services Section
Title: RTSS Update
Frequency: Annual

New Members Round Table
Title: NMRT Bulletin
Frequency: Quarterly 

Round Table for Ethnic Minority Concerns
Title: REMCo Newsletter
Frequency: Semiannual

North Carolina Association of School Librarians
Title: NCSAL Bulletin
Frequency: Quarterly

Round Table on the Status of Women in Librarianship
Title: Ms Management

Constitution and Bylaws

NCLA Constitution

Article I – Name

This organization shall be called the North Carolina Library Association.

Article II - Mission

The mission of the North Carolina Library Association shall be to promote libraries, library and information services, and librarianship; and to champion intellectual freedom and literacy programs.

Article III - Goals

The Association shall pursue the following goals:

Section 1. To provide a forum for discussing library­ related issues;

Section 2. To promote research and publication related to library and information science;

Section 3. To provide opportunities for the professional growth of library personnel;

Section 4. To support both formal and informal networks of libraries and librarians;

Section 5. To identify and help resolve special concerns of minorities and women in the profession.

Article IV - Membership

Membership in the North Carolina Library Association shall consist of five classes: individual membership, institutional membership, contributing membership, honorary membership, and life membership. Only individual and life members shall have voting privileges.

Section 1 - Individual. Any person who is or has been officially connected with any library in a professional, paraprofessional, or clerical capacity, or any member of a library's governing or advisory body, or any student in a school of library and information science may, upon payment of dues, be entitled to individual membership as stated by the Bylaws and will have the right to vote.

Section 2 -  Institutional. Any institution may become an institutional member upon payment of dues.

Section 3 - Contributing. Any individual, firm or organization may, upon payment of dues, be entitled to contributing membership as stated in the Bylaws.

Section 4 - Honorary. The Membership Committee may recommend to the Executive Board for honorary, non­voting membership non-librarians who have made unusual contributions to library services. Such nominees may be elected by the Executive Board.

Section 5 - Life. The Membership Committee may recommend to the Executive Board for life membership, with voting privileges, persons who are no longer actively engaged in library work. Such nominees may be elected by the Executive Board.

Article V - Officers

The officers of the Association shall be a President; a Vice ­President, who shall be the President­-Elect; a Secretary; a Treasurer; a Treasurer-Elect; and four Regional Directors.

Article VI – Executive Board

Section 1. The officers of the Association, the past President, the representative of the Association to the American Library Association Council, the North Carolina member of the Executive Board of the Southeastern Library Association, the editor of North Carolina Libraries the chair of each section, and others as stipulated in the Association’s bylaws shall constitute the Executive Board. A parliamentarian may be appointed by the President as a non-­voting member. The Executive Assistant shall serve as a non-voting ex officio member.

Section 2. Members of the Executive Board shall serve until their successors take office.

Section 3. The President of the Association shall be the chair of the Executive Board.

Section 4. The Executive Board shall have the following powers and duties:

  • To consider and develop plans for the general work of the Association;
  • To appoint in case of a vacancy in any office a member from the
  • Association to fill the unexpired term until the next regular election;
  • To transact the business of the Association within the limits of a budget system.

Section 5.  Business of the Association may also be transacted by the Executive Board through correspondence, provided that the proposed action be submitted in writing by the President to the members of the Executive Board, and that it be approved by a quorum of the Board.

Section 6. The Executive Board shall act for the Association in intervals between meetings, make arrangements for the biennial meeting, and authorize the organization of sections by specialized interests within the Association.

Section 7. The Executive Board shall have the authority to appoint an Executive Assistant and to determine the responsibilities and remuneration of the position.

Section 8. The Executive Board shall direct and provide for the publications of the Association and may have power to contract for such publications as may seem desirable for furthering the interests of the Association.

Section 9. The Executive Board shall nominate an individual who has been selected by the Public Library Section to be named by the Governor to serve, with the chair of the Public  Library Section and the chair of the North Carolina Public Library Trustees Association, as a member of the Public Librarian Certification Commission as required by the General Statutes of North Carolina (G.S.143B­68).

Section 10. A majority of the voting members of the Executive Board shall constitute a quorum.

Article VII. Executive Committee

Section 1. The elected officers of the Association (President, Vice-President/President-Elect, Secretary, Treasurer, Treasurer Elect, and the two Directors) shall constitute the Executive Committee.

Section 2. The President of the Association shall be the chair of the Executive Committee.

Section 3. The Executive Committee shall have the following powers and duties:

a. To meet upon call of the President to act on matters of business which in the judgment of the President cannot be held until the next scheduled meeting of the Executive Board.

b. To record its decisions and actions and transmit them to the Executive Board for its review and affirmation within 14 days or at the next meeting of the Executive Board, whichever comes first.

Article VIII - Finances

Section 1. The Executive Board shall approve all encumbrances (any claims on property) and expenditures of Association funds, but may delegate to the President authority to approve encumbrances and expenditures.

Section 2. The Executive Board shall administer the business affairs of the Association, and it shall have power in the intervals between meetings of the Association to act on all matters on which a majority of the members reach agreement.

Section 3. The finances of the Association shall be handled under a budget system.

Section 4. Funds shall be available to the President or the President's representative toward attending meetings to represent the Association. These funds must be included in the budget and approved by the Executive Board.

Section 5. Funds shall be available to the Executive Board to administer the affairs of the Association.

Section 6. No officer, committee, or member of the Association shall receive any funds or incur any expense for the Association not provided for in the Constitution unless authorized in writing by the President; nor shall the Treasurer or other authorized person make any payment except for expenditures which have been so approved.

Section 7. There shall be annual audit of all accounts.

Article IX - Affiliations

Section 1. The North Carolina Library Association shall hold chapter membership in the American Library Association and shall elect a representative to the ALA Council as provided in the ALA Constitution and Bylaws

Section 2. The North Carolina Library Association shall be a member of the Southeastern Library Association and shall elect its representative to the SELA Executive Board as provided in the Constitution of the Southeastern Library Association.

Section 3. The Executive Board of the North Carolina Library Association shall be empowered to enter into other affiliations as deemed beneficial to the Association.

Article X – Sections

Section 1. Sections of the Association may be organized by application, signed by 100 voting members of the Association, and approved by the Executive Board.

Section 2. Each section shall represent a type of library or field of activity clearly distinct from that of other sections.

Section 3. The officers of the sections shall be elected by the membership of the section. They shall be responsible for the program meetings and any other business of the section.

Section 4. The President of the Association may appoint officers if the section fails to elect officers.

Section 5. With the permission of the Executive Board, sections may charge fees for their purposes. Funds received will be earmarked and used at the discretion of the officers of the section.

Section 6. The Executive Board may discontinue a section when in its opinion the usefulness of that section has ceased, except that in the case of a section that is still active the affirmative vote of a majority of members is required prior to the Executive Board's action.

Article XI - Committees

The President, with the advice of the Executive Board, shall appoint committee chairs and suggest other members except as otherwise provided. The President shall be an ex officio member of each committee with the exception of the Committee on Nominations.

Section 1. Standing Committees. The Executive Board may establish standing committees to perform the continuing functions of the Association. Standing committees shall report to the Executive Board.

Section 2. Special Committees. Special committees for specific purposes may be appointed at any time by the President.

a. The Committee on Nominations, to be appointed by the Past President each biennium, shall be considered a special committee. The chair is the Past-President.

Special committees shall function until their purposes have been fulfilled.

Article XII - Meetings

Section 1. There shall be a biennial meeting of the Association at such place and time as shall have been decided upon by the Executive Board.

Section 2. Special meetings of the Association may be called by the President, by a quorum of the Executive Board, or on request of 50 members of the Association.

Section 3. At least 30 days' notice shall be given for special meetings, and only business mentioned in the call shall be transacted.

Section 4. Meetings of the Executive Board shall be held upon the call of the President, or at the request of a quorum of the members of the Executive Board.

Section 5. There shall be a minimum of four meetings of the Executive Board during the biennium.

Section 6. One hundred voting members, representing at least 10 institutions, shall constitute a quorum of the North Carolina Library Association.

Article  XIII – Non Profit Status

The North Carolina Library Association is not operated for profit. No profit shall inure to the benefit of any individual connected with the organization except in consideration for services rendered.

In the event of the dissolution of the organization, its assets would be conveyed to one or more types of organizations and institutions as set forth in NC G.S. 105-164.14. The Executive Board will vote as to which organization (s) will receive the assets. The vote must be a 2/3 affirmative vote. Entities eligible will be one or more non-profit educational, professional, or library entities.

ARTICLE XIV. AMENDMENTS

Amendments to the Constitution may be voted on only when a quorum of the Association is present, and shall require a two­-thirds vote of the members present. Notice of the proposed changes in the Constitution shall be mailed to the membership at least 30 days prior to the meeting at which a vote is to be taken on the proposed changes.

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NCLA Bylaws

Article I - Elections

Section 1. The President will instruct the Past-President to serve as Chair of the Committee on Nominations, which shall include representatives of the various types of libraries in the North Carolina Library Association, insofar as is practical.

Section 2. Officers. The Committee on Nominations shall present, by the first executive board meeting of the year of the election, the names of two candidates for each office to be filled: Vice­ President, Secretary, Treasurer Elect, as well as two candidates for each of the two regional directors whose terms have ended. In case the previously elected Vice­ President or Treasurer Elect is unable to assume the their new office, the Committee on Nominations shall present the names of two candidates for the office of President or Treasurer.

Section 3. American Library Association Council Member. The NCLA representative to the ALA Council shall be elected for a four­ year term as provided in the ALA Constitution and Bylaws. The Committee on Nominations shall present for this office the names of two candidates who are members of ALA and shall send to the American Library Association the name of the duly elected representative.

Section 4. Southeastern Library Association Executive Board Member. The NCLA member of the Southeastern Library Association Executive Board shall be elected for a four ­year term as provided in the Constitution of the Southeastern Library Association. The Committee on Nominations shall present for this office the names of two candidates who are members of SELA and shall send to the Southeastern Library Association the name of the duly elected representative.

Section 5. The list of nominees shall be published in North Carolina Libraries on the NCLA website, the ncla-members listserv, and official organization social media outlets immediately after the first executive board meeting of the year of the election.

Section 6. Any member wishing to be placed on the ballot approved by the executive board for any office shall obtain a minimum of 50 signatures of NCLA members and submit them to the chair of the Committee on Nominations by April March 1 of the year of election. The Treasurer will verify the 50 signatures and notify the member that his or her name will be placed on the ballot.

Section 7. Consent of nominees shall be obtained.

Section 8. A ballot containing spaces for write-in candidates shall be mailed to voting members of the Association as soon as possible after March 1 prior to the biennial meeting.

Section 9. Ballots shall be marked and submitted April 15.

Section 10. Candidates receiving the majority of votes shall be declared elected and shall take office at the close of the biennial meeting.

Section 11. In case of a tie vote the successful candidate shall be determined by lot.

Section 12. Election results shall be announced in North Carolina Libraries on the NCLA website, the ncla-members listserv, and official organization social media outlets.

Section 13. The term of office of all officers except the Treasurer shall commence at the adjournment of the biennial meeting following their election, or if the biennial meeting cannot be held, upon their election. The term of office of the Treasurer shall commence on January 1 following the biennial conference.

 

Article II – Duties of Officers

Section 1. President. The President shall preside at all meetings of the Association, the Executive Board, and of the Executive Committee. The President shall, with the advice of the Executive Board, appoint the editor of North Carolina Libraries and all committee chairs and suggest other committee members. Committees shall be appointed for special purposes and shall serve until the purposes are achieved. The President may execute mortgages, bonds, contracts, or other instruments which the Executive Board has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Executive Board or by the Constitution, Bylaws, or by statute, to some other officer or agent of the Association. In general the President shall perform all duties as may be prescribed by the Executive Board. The President is an ex officio member of all committees except the Committee on Nominations.

Section 2. Vice­ President/President­ Elect. The Vice­ President serves as President Elect and presides in the absence of the President. If it becomes necessary for the Vice­ President to complete the unexpired term of the President, the Vice­ President shall also serve his or her own term as President. In the event of the Vice President becoming President during the unexpired term of the elected President, the Executive Board shall appoint a Vice­ President to serve until the next regular election is held.

Section 3. Secretary. The Secretary shall keep a record of the meetings of the Executive Board, the Executive Committee, the biennial meetings, and any special meetings of the Association. The Secretary shall be responsible for receipt and deposit in the Association

archives all correspondence, records, and archives not needed for current use. In case of a vacancy, the Executive Board shall appoint a Secretary to serve until the next regular election is held.

Section 4. Treasurer. The Treasurer shall assist in the preparation of the budget and keep whatever records of the Association the President and the Executive Board deem necessary. The Treasurer will disburse all funds of the Association under the instructions of the Executive Board and keep regular accounts, which at all times shall be open to the inspection of all members of the Executive Board. The Treasurer shall execute a bond in such sum as shall be set by the Executive Board, the cost to be paid by the Association, and shall contract annually for an audit of all accounts. The Treasurer shall serve as a member of the Finance Committee and shall perform such other duties and functions as may be prescribed by the Executive Board. The term of office shall be two years.

Section 5. Treasurer Elect. The Treasurer Elect shall work together with the Treasurer during the biennium to ensure an orderly transition. The Treasurer Elect shall serve as a member of the Executive Board and shall serve as a voting member of the Finance Committee. If it becomes necessary for the Treasurer Elect to complete the unexpired term of the Treasurer, the Treasurer Elect shall also serve his or her own term as Treasurer.

Section 6. Regional directors. Regional directors serve as liaisons between the Executive Board and their region of the state. They must be a resident within their region when elected. They serve as members of the Membership committee and one Director will chair the Membership Committee. The Directors assume such other duties as are assigned by the President. In case of a vacancy, the Executive Board shall appoint a Director to serve until the next regular election is held.

Regions are defined as follows:

Eastern: Beaufort, Bertie, Camden, Carteret, Chowan, Craven, Currituck, Dare, Duplin, Edgecombe, Gates, Greene, Halifax, Hertford, Hyde, Jones, Lenoir, Martin, New Hanover, Northampton, Onslow, Pamlico, Pasquotank, Pender, Perquimans, Pitt, Tyrrell, Washington, Wayne, Wilson.

Central / Triangle: Alamance, Bladen, Brunswick, Caswell, Chatham, Columbus, Cumberland, Durham, Franklin, Granville, Harnett, Hoke, Johnston, Lee, Nash, Orange, Person, Robeson, Sampson, Scotland, Vance, Wake, Warren.

Piedmont: Alexander, Anson, Cabarrus, Davidson, Davie, Forsyth, Guilford, Iredell, Mecklenburg, Montgomery, Moore, Randolph, Richmond, Rockingham, Rowan, Stanly, Stokes, Surry, Union, Yadkin.

Western: Alleghany, Ashe, Avery, Buncombe, Burke, Caldwell, Catawba, Cherokee, Clay, Cleveland, Gaston, Graham, Haywood, Henderson, Jackson, Lincoln, Macon, Madison, McDowell, Mitchell, Polk, Rutherford, Swain, Transylvania, Watauga, Wilkes, Yancey.

 

Article III - Membership

Section 1. Dues shall be collected on an annual basis according to a schedule recommended by the Executive Board. Categories of membership shall include individual, institutional, contributing, honorary, and life. Honorary and life members are not assessed dues.

Section 2. Each member is entitled to the choice of one section at no additional cost.

Section 3. Association members may be members of more than one section by paying additional dues for each additional section.

Section 4. Memberships dues are renewable one year after the initial date of membership.

Section 5. No changes in the dues structure or policies regarding membership shall be made without approval of the membership by mail vote. A majority of the votes cast shall be required to make any such changes

Section 6. Publications all members of the North Carolina Library Association shall receive official periodical publication of the Association and any other publications that may be so designated. Subscriptions to North Carolina Libraries and single issues are available to non-members at a rate recommended by the Editorial Board and approved by the Executive Board.

 

Article IV – Sections

Section 1. Sections must secure the approval of the Executive Board before making any declaration of policy which involves the Association as a whole, before soliciting or receiving funds, or before incurring any expense on behalf of the Association.

Section 2. The secretaries of the sections shall submit copies of their important papers and reports to the to the Association archives located in the North Carolina State Library.

Section 3. Sections shall adopt bylaws which meet the approval of the Executive Board of the Association.

Section 4. The chairs of the sections shall submit all bills to the Treasurer for payment from their allocated funds. Bills in excess of allocated funds must have the prior approval of the Executive Board.

Section 5. Sections whose paid membership on March 31 prior to the biennial conference exceeds 350 members shall name one additional representative to serve as a voting member of the NCLA Executive Board. For every 200 members above the initial 350, the section shall name one additional representative to serve as a voting member of the NCLA Executive Board.

 

Article V – Amendments

Section 1. Amendments to the Bylaws may be voted on when a quorum is present and shall receive a majority vote of the members present or by mail ballot approved by a majority of the members voting.

Section 2. Notice of the proposed change in the Bylaws shall be mailed to the membership at least 30 days prior to final consideration of the proposed change.

 

Article VI – Parliamentary Authority

Robert’s Rule of Order, latest edition, shall be the governing authority in any matter not specifically covered by the Constitution and Bylaws of the Association

 

 

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Sections and Roundtable Bylaws

Sections

Business Librarianship in North Carolina (BLINC)

ARTICLE I.  NAME

The name of this organization shall be Business Librarianship in North Carolina (BLINC), a section of the North Carolina Library Association.

ARTICLE II.  OBJECTIVES

The objectives of this organization shall be (a) to unite members of the North Carolina Library Association interested in business reference services and business collection development, (b) to encourage participation in business librarianship, (c) to provide an opportunity for education, training, and exchange of information in business librarianship, and (d) to seek to fulfill the objectives of the North Carolina Library Association.

ARTICLE III.  MEMBERS

Members of the North Carolina Library Association who state a preference for this Section at the time of payment of dues shall become members.

ARTICLE IV.  OFFICERS

Section l.  The officers of this organization shall be: Chair, Vice-Chair, and a Secretary-Treasurer. 

Section 2.  They shall be elected biennially and shall serve for a two-year term, or until their successors are elected and have assumed their duties.

ARTICLE V.  EXECUTIVE COMMITTEE

The Executive Committee shall consist of the Chair, Vice-Chair, Secretary-Treasurer, and the immediate past Chair.  The Executive Committee has general supervision of the affairs of the Section and shall have the power to act for the Section on administrative business.  The Executive Committee will appoint the Section’s representative to the Editorial Board of North Carolina Libraries.  A quorum for the transaction of business shall consist of a majority of the Executive Committee, including the Chair or a designated substitute.  The Executive Committee shall meet at least twice a year.

ARTICLE VI.  MEETINGS

Section 1.  The annual meeting shall be held as a Section meeting of the biennial meeting of the North Carolina Library Association.

Section 2.  Special meetings may be called at the direction of the Chair, the Executive Committee, or upon written request.

Section 3.  A quorum for the transaction of the business of this Section shall consist of those present.

ARTICLE VII.  ELECTIONS

Section 1.  The Chair shall appoint a Committee on Nominations who will present a slate of candidates for each elective office, consent being secured form the nominees.  Any member or members of the Section may present a candidate or candidates for the elective offices of this Section provided (1) that they notify the Chair or committee chair of the Section of such action in writing, (2) that the consent of the nominees has been secured and so indicated on the notification, (3) the nominating petition be received by the Chair 10 weeks prior to the meeting for inclusion in the mail ballot. 

Section 2.  A mail ballot will be sent to all members at least six weeks prior to the NCLA biennial conference.  The return deadline shall be two weeks prior to the biennial conference.  A majority of returned ballots shall constitute an election.

ARTICLE VIII.  SPECIAL DUTIES OF THE OFFICERS

Section 1. The Chair shall serve as Chair of the Executive Committee. The Chair shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Section.

Section 2. The Chair of the Section shall serve as ex officio member on all committees with the exception of the nominating committee.

Section 3. The Vice Chair shall assume the responsibilities and perform the duties of the Chair in the event of absence, death, disability or resignation.

Section 4. New committees may be created and old committees discontinued by the Executive Committee provided that such action is not contrary to the wishes of the membership of this Section as expressed at the most recent meeting of the Section.

Section 5. The Secretary-Treasurer shall perform the duties normally accepted for such office.

Section 6. In the event of death, disability, or resignation of any member of the Executive Committee, the Executive Committee shall fill such a vacancy or vacancies by the appointment of member to fill the unexpired term. Absence from three consecutive meetings of any member of the Executive Committee shall be considered as a resignation from the Executive Committee.

ARTICLE IX.  COMMITTEES

Section 1.  Committees may be created and old committees discontinued by the Executive Committee provided that such action is not contrary to the wishes of the membership of this Section as expressed at the most recent meeting of the Section.

Section 2. All committees shall be composed of members in good standing of NCLA/BLINC. They shall serve until their successors have taken office or until the committee is dissolved.

Section 3. Chairpersons of the standing committees shall be appointed for a term determined by the Chairperson unless otherwise directed. Standing committees of the Section shall be appointed for a term determined by the Chair in consultation with the committee chairpersons. Chairpersons may be appointed only with the approval of the Executive Committee.

Section 4. Special or ad hoc committees shall be created by the Chair as needed or upon the request of the Executive Committee. Unless otherwise directed, the Chair shall appoint the chairperson of each special or ad hoc committee, and in consultation with the Executive Committee shall appoint the members of each committee. Special or ad hoc committees shall exist for two years. Special or ad hoc committees may continue if approved by the Executive Committee.

Section 5. Committees shall maintain records of their proceedings and shall report on their activities at the biennial meeting and at such other times as they may be directed to do so by the Chair.

ARTICLE X. PARLIAMENTARY AUTHORITY

Section 1. Parliamentary authority for this Section shall be Robert's Rules of Order, latest edition.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

ARTICLE XI. AMENDMENTS

Amendments to these bylaws may be proposed in writing by any member of the organization. Proposals shall be sent to the Executive Committee for consideration and approval. Notice of the proposed revision must be sent to members at least 30 days prior to the annual meeting. A majority vote of the Section members attending and voting at the annual meeting is required for passage of the revision.

2/2005
 

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College and University Section and North Carolina Chapter of ACRL

Bylaws

Article I - Name

The name of this organization shall be the College and University Section of the North Carolina Library Association and the North Carolina Chapter of the Association of College and Research Libraries, hereafter referred to as the Section/Chapter.

Article II - Objectives

The objectives of this organization shall be:

Section 1. To unite North Carolina college and university librarians.

Section 2. To provide opportunities for discussion and activities which will further professional growth;

Section 3. To promote and develop improved library service; and

Section 4. To seek to fulfill the objectives of the North Carolina Library Association and the Association of College and Research Libraries.

Article III – Relationship to the Association of College and Research Libraries

This organization is an affiliate of the Association of College and Research Libraries, a division of the American Library Association. It is subject to Article IV (Chapters) of the ACRL Constitution and Bylaws as stated in Guidelines for ACRL Chapter approved by the ACRL Board of Directors, January 1975 and updated January 1979.

Article IV - Members

Any person or institution that is a member of the North Carolina Library Association may, at the time of payment of NCLA dues, become a member by stating a preference for this Section/Chapter.

Article V - Officers

The officers of this organization shall be: Chair, Chair-Elect, who shall serve as Vice-Chair, a Secretary-Treasurer, and two Directors. The Chair and the Chair-Elect shall be members in good standing of the Association of College and

Research Libraries. The Chair-Elect, the Secretary-Treasurer, and the two Directors shall be elected at the regular biennial meetings and shall serve for a two-year term, or until their successors are elected and have assumed their duties.

Article VI - Executive Committee

The Executive Committee shall consist of the Chair, Vice-Chair, Secretary-Treasurer, the immediate past Chair, the two Directors, and the North Carolina Libraries Editorial Board representative (appointed at the beginning of each biennium by the Executive Committee in consultation with the editor of North Carolina Libraries). The Executive Committee shall have general supervision of the affairs of the Section/Chapter and shall have the power to act for the Section/Chapter in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

Article VII – Interest Groups

Interest groups may be established to the Section's Chair and with the approval of the Executive Committee of the Section. Such application must be supported by the signatures of at 10 members of the Section. The interest group must represent an area related to the activities of colleges and universities. The Chair of each interest group must be a member of the College and University Section The Chair shall be appointed by the Executive Committee and shall become a non-voting members of the Executive Committee of the Section. The Chair of the interest group may appoint committees to assist with activities.

Each interest group is expected to be self-supporting. However, seed monies for programs may be granted upon application to the Executive Committee of the Section. No commitment of NCLA or Section funds shall be made without prior Executive Committee approval. Each interest group shall submit a written report of its work during the biennium to the Chair of the Executive Committee 30 days prior to the NCLA biennial meeting. A report of the group's activities will be made at the biennial meeting. Either the Executive Committee of the Section, or the interest group may discontinue affiliation with the Section whenever either one determines that such action is appropriate.

Article VIII - Meetings

Section 1. The regular meeting shall be held as a section meeting of the biennial meeting of the North Carolina Library Association.

Section 2. A quorum for the Transaction of the business of this Section/Chapter shall consist of 25 percent of the membership of the Section/Chapter.

Section 3. Special meetings may be called at the direction of the Chair, the Executive Committee, or upon written request, signed by 15 members and delivered to the Executive Board of the Association.

Section 4. The Executive Committee shall set the fee for individuals attending Section/Chapter-sponsored workshops. Participation is not limited to Section/Chapter members; however, non-members may be charged higher fee.

Article IX - Elections

Section 1. The Chair shall appoint a Committee on Nominations who will present the name of one candidate for each elective office, consent being secured from the nominees. Any member or members of the Section/Chapter may present a candidate or candidates for the elective offices of the Section provided that (1) that they notify the Chair of the Section/Chapter of such action, in writing, (2) that the notification be signed by 10 members of the Section/Chapter, (3) the consent of the nominee or nominees has been secured and so indicated on the notification, and (4) in the case of nominees for Chair and Chair-Elect, the requirement of membership in ACRL has been satisfied.

Section 2. A majority vote of those attending a regular meeting shall constitute election.

Article X – Special Duties of Officers

Section 1. The Chair shall, with Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Section/Chapter.

Section 2. The Chair of the Section/Chapter shall serve as an ex officio member on all committees with the exception of the Nominating Committee. The Chair shall also serve as Chair of the Executive Committee. The Chair, or a designee selected from the Executive Committee, shall represent the Section/Chapter at appropriate ACRL meetings and functions.

Section 3. The North Carolina Libraries Editorial Board representative shall be responsible for placement of all Section/Chapter announcements and reports on activities in North Carolina Libraries and Tar Heel Libraries as well as in ACRL publications (specifically College and Research Libraries News).

Section 4. New Committees may be created and old committees discontinues by the Executive Committee provided that such action is not contrary to the wishes of the membership of this Section/Chapter as expressed at the most recent meeting of the Section/Chapter.

Section 5. The Chair-Elect shall be elected to office, and shall assume the responsibilities and perform the duties of the Chair in the event of absence, death, disability or resignation of the Chair. The Chair-Elect shall serve as Chair during the two years following a term as Chair-Elect unless the Chair-Elect has served more than one year of the unexpired term of the Chair. In the event that the Chair-Elect shall be elected at the next biennial meeting.

Section 6. In the event of absence, death, disability or resignation of both the Chair and the Chair-Elect during the interval between the biennial meetings, the President of the North Carolina Library Association shall appoint a Chair. In such case, the office of Chair-Elect shall remain vacant. In the event of absence, death, disability or resignation of other member of the Executive Committee during the interval between biennial meetings, the Committee shall fill these vacancies by appointment from the membership. Such appointment or appointments shall remain in force until the next regular meeting of the Section/Chapter.

Section 7. The Secretary-Treasurer shall perform the duties normally accepted for such office.

Article IX – Parliamentary Authority

Section 1. Robert's Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association or the Guidelines for ACRL Chapters approved by the ACRL Board of Directors, January 1975 and updated January 1979.

Article X - Amendments

These rules may be amended by a two-thirds vote of the members present at a meeting called in accordance with the Bylaws of the Section/Chapter; or by a mail ballot, provided that (1) the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the Section/Chapter; (2) the total number of returned ballots be not less than 25 percent of the membership of the Section/Chapter; and (3) two-thirds of the mailed ballots returned shall be in the affirmative.

Community and Junior College Libraries Section

Bylaws

Article I - Name

The name of this organization shall be the Community and Junior College Libraries Section of the North Carolina Library Association.

Article II - Objectives

The objectives of this organization shall be:

Section 1. To unite North Carolina Library Association members interested in community and junior college libraries;

Section 2. To provide an opportunity for discussion and activity; and

Section 3. To seek to fulfill the objectives of the North Carolina Library Association.

Article III. Members

North Carolina Library Association members may state a preference for this Section at the time of payment of the Association dues shall become members.

Article IV - Officers

The officers of this organization shall be: Chairperson, Chairperson-Elect, who shall serve as Vice-Chairperson; Secretary-Treasurer; and two Directors. The Section editor is an ex officio member of the board. The Chairperson-Elect, the Secretary-Treasurer and the two Directors shall be elected at the regular biennial meetings and shall serve a two-year, or until their successors are elected and have assumed their duties. The Section editor is appointed by the Chairperson for each biennium.

Article V - Executive Committee

Section 1. The Executive Committee shall consist of the Chairperson, Vice-Chairperson, Secretary-Treasurer, and the two Directors. Standing committee chairs, the immediate past Chairperson and the Section Editor are ex officio, non-voting members of the Executive Committee. The Section Editor serves as a representative of the Section to the Editorial Board of North Carolina Libraries and is appointed by the Chairperson for each biennium.

The Executive Committee shall have general supervision of the affairs of the Section and shall have the power to act for the Section on administrative business of the Section in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

Section 2. Additional committees shall be appointed by the Executive Committee officers of the Section for the biennium and shall be composed of members in good standing of NCLA/CJCLS. Committees shall maintain records of their proceedings and shall report on their activities at the biennial membership meeting as well as any meetings held during the biennium by the Executive Committee.

Section 3. The Executive Committee may establish standing committees to perform the continuing functions of the Section. Standing committees shall report to the Executive Committee.

Section 4. Special or ad hoc committees shall be created by the Section Chairperson as needed or upon the request of the Executive Committee. Unless otherwise directed, the Section Chairperson shall appoint the chairperson of each special or ad hoc committee, and in consultation with the Executive Committee shall appoint the members of each committee. Special or ad hoc committees shall exist for two years. Special or ad hoc committees may continue if approved by the Executive Committee.

Article VI - Meetings

Section 1. A Section membership meeting will be held as part of the biennial meeting/conference of the North Carolina Library Association.

Section 2. Additional meetings may be called at the direction of the Chairperson or the Executive Committee. The Executive Committee may set a regular meeting schedule (virtual or in-person) at any point during the biennium

Section 3. A quorum for the transaction of the business of this Section shall consist of those members who are present.

Article VII - Elections

Section 1. The Chairperson shall appoint a Committee on Nominations which will present the name of at least one candidate for each elective office, consent being secured from the nominees. Any member or members of the Section may present a candidate or candidates for the elective offices of the Section provided (a) that they notify the Chairperson of the Section of such action, in writing or via email, (b) that the consent of the nominee or nominees has been secured and so indicated on the notification.

Section 2. An election shall be conducted electronically prior to the biennial NCLA conference in which a majority vote of the returned ballots shall constitute election.

Article VIII – Special Duties of Officers

Section 1. The Chairperson shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Community and Junior College Libraries Section.

Section 2. The Chairperson of the Community and Junior College Section shall serve as an ex officio member of all committees with the exception of the Nominating Committee. The Chairperson shall also serve as Chairperson of the Executive Committee.

Section 3. New committees may be created and old committees discontinued by the Executive Committee provided that such action is not contrary to the wishes of the membership of this Section as expressed at the most recent meeting of the Section.

Section 4. The Chairperson-Elect shall be elected to office, and in the event of absence, death or disability of the Chairperson, shall assume the responsibilities and perform the duties of the Chairperson. He or she shall serve as Chairperson during the two years following the term as Chairperson-Elect.

Section 5. The Secretary-Treasurer shall perform the duties normally accepted for such office.

Section 6. In the event of absence, death, disability or resignation of the Chairperson and the Chairperson-Elect during the interval between the biennial meeting, the Executive Committee shall fill such vacancy or vacancies by the appointment of a member or members of that Committee. Such appointment or appointments shall remain in force until the next regular meeting of the section.

Article IX – Parliamentary Authority

Section 1. Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article X - Amendments

These rules may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of this Section; or by a mail ballot, provided that

(1) the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the section;

(2) the total number of returned ballots be not less than 25 percent of the membership of the Section; and

(3) two-thirds of the mailed ballots returned shall be in the affirmative.

 

Updated – September 23, 2014

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Distance Learning Section

***This is a new section. Bylaws are currently being written. This is a placeholder. July 2017***

ARTICLE I.  NAME

 

ARTICLE II.  OBJECTIVES

 

ARTICLE III.  MEMBERS

 

ARTICLE IV.  OFFICERS

 

ARTICLE V.  EXECUTIVE COMMITTEE

 

ARTICLE VI.  MEETINGS

 

ARTICLE VII.  ELECTIONS

 

ARTICLE VIII.  SPECIAL DUTIES OF THE OFFICERS

 

ARTICLE IX.  COMMITTEES

 

ARTICLE X. PARLIAMENTARY AUTHORITY

 

ARTICLE XI. AMENDMENTS

 

m/yyyy
 

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Government Resources Section

Constitution and Bylaws

ARTICLE I. NAME

The name of this organization shall be the Government Resources Section of the North Carolina Library Association.

ARTICLE II. PURPOSE

The purpose of the Government Resources Section of the North Carolina Library Association shall be

1. to promote state-wide cooperation among library employees working with all types of government documents

2. to provide opportunities for continuing education and idea sharing

3. to support all levels of government in making their public documents readily available to all types of libraries, and

4. to seek to fulfill the objectives of the North Carolina Library Association.

ARTICLE III. MEMBERSHIP

Members of the North Carolina Library Association who state a preference for this Section at the time of payment of the Association dues shall become members.

ARTICLE IV. ORGANIZATION

1. The election of officers for the Government Resources Section of the North Carolina Library Association shall be the first order of business at the annual meeting.

2. The elected officers of this Section shall be Chairperson, Vice-Chairperson, who shall serve as Chairperson-Elect; and Secretary/Treasurer.

3. Duties of Officers:

a. Chairperson.

The Chairperson shall serve two years and preside over annual meetings of the Section, and over meetings of the Executive Committee.

The Chairperson shall appoint necessary committees and coordinate their activities.

The Chairperson can serve as an ex officio member on all committees with the exception of the Nominating Committee.

The Chairperson shall serve as Chairperson of the Executive Committee.

b. Vice-Chairperson and Chairperson Elect.

The Vice-Chairperson and Chairperson-Elect shall serve two years.

The Vice-Chairperson shall serve as the Program Committee Chairperson.

c. Secretary/Treasurer

The Secretary/treasurer shall serve for two years.

The Secretary/Treasurer will keep the minutes of the organization and of the Executive Committee and be responsible for maintaining a brief record of finances.

Registration fees for workshops and meetings shall be directed through the Secretary/Treasurer to the North Carolina Library Association Treasurer. Payment of expenses shall be handled similarly.

d. Vacancies

An office is considered vacant in the event of absence, death, disability, or resignation of the incumbent.

In case of vacancy in the Office of Chairperson, the Vice-Chairperson assumes the responsibilities of the office for the unexpired term and continues the program-planning work of the Vice-Chairperson until a new Vice-Chairperson has been appointed.

The Executive Committee then appoints a member to fill the unexpired term of the Vice-Chairperson and the subsequent term of Chairperson.

The Executive Committee appoints members to serve the unexpired term of any other office or position.

4. Committees

a. All committees shall be composed of members in good standing of the organization, who shall serve until their successors have been appointed, or until the committee is dissolved.

b. Special Committees, including but not limited to: Membership, Nominating, Website, shall be appointed by the Chairperson, as needed, or upon request of the Executive Committee.

The Chairperson shall appoint Special Committee Chairpersons while committee members are to be appointed by the respective Committee Chairperson.

c. Program and Executive are Standing Committees.

The Program Committee plans programs for the two year term of the Vice-Chairperson.

The Executive Committee shall consist of the elected officers, the immediate past Chairperson, the Web Manager, the Federal Regional Depository Librarian and the State Documents Clearinghouse Coordinator, if they are not already elected officials.

ARTICLE V. MEETINGS

1. The Government Resources Section of the North Carolina Library Association will meet at least annually at a time and place set by the Program Committee.

2. The Executive Committee shall meet at least once a year. Additional meetings, for any subset of the Section, or the Section as a whole may be called as necessary by the Executive Committee.

ARTICLE VI. ELECTIONS

1. Any member or members of the Section may present candidate or candidates for the elective offices of this Section provided (a) that they notify the Chairperson of the Section, and (b) that consent of the nominee has been secured and so indicated in the conversation with and/or in the writing to the Chairperson of the Section.

2. A majority vote of the Section members either attending and voting at the annual meeting or submitting proxy votes in advance of the annual meeting to any member of the Executive Board shall constitute an election.

ARTICLE VII. PARLIAMENTARY AUTHORITY/SECTION GUIDELINES

1. Parliamentary authority for this Section shall be Robert's Rules of Order, latest edition.

2. Any officer, and/or member(s) of the Executive Committee may take notice of and follow any of the Section Guidelines, as appropriate. The Section Guidelines are the collected information, either in a tangible notebook and/or on the Section website, passed on from incumbent to incoming officer.

ARTICLE VIII. AMENDMENTS

1. Amendments to these bylaws may be proposed in writing by any member of the organization.

2. Proposals shall be sent to the Executive Committee for consideration and approval. The Executive Committee will seek the necessary North Carolina Library Association (NCLA) Executive Board approval.

3. Notice of the proposed revision must be sent to members at least 30 days prior to the annual meeting.

4. A majority vote of the Section members either attending and voting at the annual meeting or submitting proxy votes in advance of the annual meeting to any member of the Executive Committee is required for passage of the revision.

Adopted October 13, 1989; revised July 1995, November 2004 and October 2007.

 

Library Administration and Management Section

Library Administration and Management Section – Bylaws (approved July 23, 2015)

Article I – Name

The name of this organization shall be the Library Administration and Management Section (LAMS) of the North Carolina Library Association.

Article II – Mission and Objectives

The Library Administration and Management Section will provide an organizational framework for improving the practice of administration in libraries and for identifying and fostering administrative skill. Areas of interest may include organizational structure, financial administration, personnel management and training, buildings and equipment, public relations, and relations with governing bodies. The Library Administration and Management Section meets this responsibility by aiding the professional development of personnel interested in administration and management and by planning and developing programs, study and research in library administration and management problems.

Article III - Membership

Members of the North Carolina Library Association who state a preference for this Section at the time of payment of the Association dues shall become members.

Article IV - Officers

The officers of this organization shall be: Chair, Vice-Chair/Chair-Elect, Sectary/Treasurer, and three Directors-At-Large. The officers and directors shall be elected by email ballot prior to the biennial meeting and shall serve for a two-year term commencing with the adjournment of the regular biennial meeting following their election.

Article V – Executive Committee

The Executive Committee shall consist of the Chair, Vice-Chair/Chair-Elect, Secretary/Treasurer, the immediate past Chair, the three Directors-At-Large, committee chairs, plus a representative from each interest group. The Executive Committee shall have general supervision of the affairs of the section and shall have the power to act for the Section on administrative business of the Section in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings. This group is responsible for all programming.

Article VI – Terms and Duties of Officers

Section 1. The Chair shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Library Administration and Management Section. 

Section 2. The Chair of the Library Administration and Management Section shall serve as an ex officio member on all committees with the exception of the Nominating and Elections Committee. The Chair shall also serve as Chair of the Executive Committee.

Section 3. The Chair shall preside over all meetings.

Section 4. The Chair shall submit a biennial report to the NCLA Executive Board and membership of LAMS.

Section 5. The Vice-Chair/Chair-Elect shall assume the responsibilities and perform the duties of the Chair in the absence or resignation of the Chair.

Section 6. The Vice-Chair, with the assistance of the Executive Committee, shall be in charge of membership.

Section 7. The Secretary/Treasurer shall keep the minutes of the section and maintain financial affairs of the section as needed.

Section 8. In the event of absence or resignation of any elected officer during the interval between the biennial meetings, the Executive Committee shall fill such vacancy or vacancies by the appointment of a member or members of that committee. Such appointment or appointments shall remain in force until the next regular election of the Section.

Article VII - Elections

Section 1. The Chair shall appoint a Committee on Nominations and the Election Committee will present for each elective office the names of no more than two candidates who have given consent to serve if elected. In addition, any member or members of the Section may present a candidate or candidates for the elective officers of the Section provide] (1) that they notify the Chair of such action, in writing, (2) that the notification be signed by three members of this Section, and (3) that the consent of the nominee or nominees has been secured and indicated on the notification.

Section 2. A slate of candidates and ballot shall be emailed to the membership prior to the biennial conference.

Section 3. The candidate with the greatest number of votes for each office shall be elected. The results shall be announced at the regular biennial meeting.

Section 4. Article VII election will become effective at the time of the election of the next biennium officers.

Article VIII - Meetings

Section 1. The regular meeting shall be held as a section meeting of the biennial conference of the North Carolina Library Association.

Section 2. Special business meetings may be called at the direction of the Chair or the Executive Committee.

Section 3. A quorum for the transaction of the business of this Section shall consist of those members attending the meeting.

Section 4. Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 5. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article IX - Finances

The Executive Committee shall review and approve the budget and fees for all section activities.

Article X – Interest Groups

Section 1. The Section shall sponsor interest groups on a continuing basis.

Section 2. Each interest group shall represent an aspect of library administration and/or management.

Section 3. Interest groups of the Section may be organized upon application to the Chair of NCLA/LAMS, the application to be signed by ten members of NCLA/LAMS, with approval to be by the Executive Committee of the Section.

Section 4. Officers of each interest group must be members of NCLA/LAMS. The head of each interest group shall be named by the membership of that interest group and shall become a voting member of the Executive Committee of the Section.

Section 5. Each interest group is expected to be self-supporting. However, seed monies for programs and projects may be granted upon application to the Executive Committee of the Section. No commitment of NCLA/LAMS funds shall be made without prior Executive Committee approval.

Section 6. Each interest group shall submit a written report of its work during the biennium to the Executive Committee 30 days prior to the NCLA biennial meeting.

Section 7. Either the Executive Committee of the Section, or the interest group itself may discontinue affiliation of the interest group with the Section whenever either one determines that such action is appropriate.

Article XI - Affiliations

The section shall be a charter member of the American Library Association Council of LAMA Affiliates. The Section chair shall normally serve as the voting representative to the council but may designate another Section member to serve as the voting representative.

Article XII - Amendments

Proposed amendments to the bylaws will be emailed to the membership concurrent with the election process. The amendments must receive the approval of the members voting.

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Public Library Section

Bylaws

Article I - Name

The name of this organization shall be the Public Library Section of the North Carolina Library Association.

Article II - Objectives

The objectives of this organization shall be:

Section 1. To unite in this group North Carolina Library Association members interested in public libraries;

Section 2. To provide an opportunity for discussion and activity; and

Section 3. To seek to fulfill the objectives of the North Carolina Library Association.

Article III - Members

Members of the North Carolina Library Association who state a preference for this Section at the time of payment of the Association dues shall become members.

Article IV - Officers

Section 1. The officers of this organization shall be: Chairperson, Chair-Elect, who shall serve as Vice-Chair, a Secretary, and two Directors.

Section 2. The Chair-Elect, the Secretary and the two Directors shall be elected at the regular biennial meetings and shall serve for a two-year term, or until their successors are elected and have assumed their duties.

Section 3. The Chairperson shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Public Library Section.

Section 4. The Chairperson shall serve as an ex- officio member on all committees with exception of the Nominating Committee. The Chairperson shall also serve as Chairperson of the Executive Committee and of the Planning Council.

Section 5. The Chair-Elect shall be elected to office, and shall assume the responsibilities and perform the duties of the Chairperson in the event of absence, death, disability or resignation of the Chairperson. He shall also be responsible for the program the biennial meeting. He shall serve as Chairperson during the two years following his term as Chair-Elect.

Article V - Executive Committee

Section 6. The Executive Committee shall consist of the Chairperson, Vice-Chair, Secretary, immediate past Chairperson and Directors. In the intervals between Planning Council meetings, the Executive Committee shall act for the Section, excluding the allocation funds.

Section 7. In the event of absence, death, disability or resignation of the Chairperson and the Chair-Elect during the interval between the biennial meetings, the Executive Committee shall fill any vacancy or vacancies by the appointment of a member or members of that committee. Such appointment or appointments shall remain in force until the next regular meeting of the Section.

Article VI – Planning Council

Section 1. Purpose. The Planning Council shall have general supervision of the activities of the Section and shall have the power to act for the Section in the intervals between biennial meetings.

Section 2. Membership. Members of the Planning Council shall include the Executive Committee and the Chairperson and the Vice-Chair of all committees.

Section 3. Meetings. The Planning Council shall meet four times a year, or less or more frequently at the direction of the Executive Committee. A quorum to conduct business shall consist of a majority of the membership of the Council. Meetings of the Planning Council are open to all members of the Section. Members of the State Library staff are encouraged to attend all meetings of the Planning Council.

Article VII – Committee

Section 1. Committees may be created or discontinued by vote of the Planning Council.

Section 2. Committee membership is open to all members of the Section. Requests to serve on committees should be addressed to the Chairperson of the Section, with the final decision on membership on committees left to the Chairperson.

Section 3. All committees and their chairs and vice-chairs must be appointed by January 30 following the biennial conference.

Section 4. All committees are required to submit written reports at each regular meeting of the Planning Council. If a committee fails to submit a written report at three consecutive regular meetings of the Planning Council, the Council has the option of either abolishing the committee or changing its personnel.

Article VIII - Finances

Section 1. The regular meeting of the Public Library Section shall be held as a section meeting of the biennial meeting of the North Carolina Library Association.

Section 2. Special meetings may be called at the direction of the Chairperson, the Executive Committee, or upon written request, signed by 15 members and delivered to the Executive Board of the Association.

Section 3. A quorum for the transaction of the business of this Section shall consist of 25 percent of the membership of the Section.

Article X - Election

Section 1. The Chairperson shall appoint a committee on nominations who will present the name of one candidate for each elective office, consent being secured from the nominees. Any member or members of the Section may present a candidate or candidates for the elective offices of this Section provided (a) that they notify the Chairperson of the Section of such action, in writing; (b) that the notification be signed by 10 members of this Section; (c) that the consent of the nominee be secured and so indicated on the notification; and (d) that the notification be presented to the Chairperson prior to the beginning of the biennial conference.

Section 2. A majority vote of those attending a regular meeting shall constitute election.

Officers shall take office at the January meeting of the Planned Council following the biennial conference.

Article XI - Parliamentary Authority

Section 1. Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Noting in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article XII – Adoption and Amendments

These rules may be adopted or amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of this Section; or by a mail ballot, provided that (1) the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the Section; (2) the total number of returned ballots be not less than 25 percent of the membership of the Section; and (3) two-thirds of the mailed ballots returned shall be in the affirmative.

Reference and Adult Services Section

 

Bylaws

 

ARTICLE I. NAME

The name of this organization shall be the Reference and Adult Services Section of the North Carolina Library Association.

 

ARTICLE II. OBJECTIVES

The objectives of this organization shall be (a) to unite in this group North Carolina Library Association members interested in Reference and Adult Services, (b) to provide an opportunity for discussion and activity, and (c) to seek to fulfill the objectives of the North Carolina Library Association.

 

ARTICLE III. MEMBERS

  1. Members of the North Carolina Library Association who state a preference for this Section at the time of payment of the Association dues shall become members.

 

ARTICLE IV. OFFICERS AND DIRECTORS

  1. The officers of this organization, known as the Executive Board, shall be: Chair, Vice-Chair/Chair-Elect, a Secretary, Treasurer, and six members at large, one each to represent the interests of college and university libraries, community college libraries, public libraries, and special libraries and two elected at large from the Section's membership.
  2. The Vice Chair/Chair-Elect, Secretary, and Treasurer shall be elected biennially and shall serve for a two-year term, or until their successors are elected and have assumed their duties. The six members at large shall serve for staggered terms of four years each, three to be elected in one biennium and three the next.

 

ARTICLE V. EXECUTIVE COMMITTEE

  1. The Executive Committee shall consist of the Executive Board and the immediate past Chair. The Executive Committee shall have general supervision of the affairs of the Section and shall have the power to act for the Section on administrative business. If necessary, the Executive Board will appoint the Section's representative to the Editorial Board of North Carolina Libraries. A quorum for the transaction of business shall consist of a majority of the Executive Committee, including the Chair or a designated substitute. The Executive Committee shall meet at least twice a year.
  2. New committees may be created and old committees discontinued by the Executive Committee provided that such action is not contrary to the wishes of the membership of this Section as expressed at the most recent meeting of the Section.

 

ARTICLE VI. MEETINGS

  1. One regular meeting shall be held as a Section meeting during the biennial meeting of the North Carolina Library Association.
  2. Special meetings may be called at the discretion of the Chair, the Executive Committee, or upon written request, signed by 15 members and delivered to the Executive Committee of the Section.
  3. A quorum for the transaction of the business of this Section shall consist of 25 percent of the membership of the Section.

 

ARTICLE VII. ELECTIONS

  1. The Chair shall appoint a Committee on Nominations who will present a slate of candidates for each elective office, with consent being secured from the nominees. Any member of the Section may present a candidate or candidates for the elective offices of this Section provided that (1) they notify the Chair of the Section of such action in writing, (2) that the notification be signed by 10 members of this Section, (3) that the nominees are members of the Section.
  2. Ballots shall be sent to Section members at least six weeks prior to the biennial NCLA conference. The return deadline shall be two weeks prior to the biennial conference. A majority of returned ballots shall constitute an election.

 

ARTICLE VIII. SPECIAL DUTIES OF THE OFFICERS

  1. The Chair shall serve as Chair of the Executive Committee. The Chair shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Reference and Adult Services Section. The Chair of the Reference and Adult Services Section shall serve as ex officio member on all committees with the exception of the nominating committee.
  2. The Chair shall submit a written report to and attend all required meeting of the NCLA Executive Committee. The Vice Chair/Chair-Elect shall assume the responsibilities and perform the duties of the Chair in the event of absence, death, disability or resignation. S/He shall serve as Chair during the two years following her/his term as Chair-Elect.
  3. The Secretary shall perform the duties normally accepted for such office, including taking minutes for each Executive Committee meeting.
  4. The Treasurer shall perform the duties normally accepted for such office, including providing an update of account balance as requested by the Chair.
  5. In the event of death, disability, or resignation of any member of the Executive Committee, the Executive Committee shall fill such a vacancy or vacancies by the appointment of a member to fill the unexpired term. Absence from three consecutive meetings by any member of the Executive Committee shall be considered as a resignation from the Executive Committee.

 

Article IX. Interest Groups

Interest groups may be established by the Section's Chair and with the approval of the Executive Committee of the Section. Such application must be supported by the signatures of at 10 members of the Section. The interest group must represent an area related to the activities of colleges and universities. The Chair of each interest group must be a member of the Reference and Adult Services Section or another NCLA Section/Roundtable. The Chair of the interest group may appoint committees to assist with activities.

 

Each interest group is expected to be self-supporting. However, seed monies for programs may be granted upon application to the Executive Committee of the Section. No commitment of NCLA or Section funds shall be made without prior Executive Committee approval. Each interest group shall submit a written report of its work to the Chair of the Executive Committee 30 days prior to the NCLA biennial meeting. A report of the group's activities will be made at the biennial meeting. Either the Executive Committee of the Section, or the interest group may discontinue affiliation with the Section whenever either one determines that such action is appropriate.

 

ARTICLE X. PARLIAMENTARY AUTHORITY

  1. Robert's Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.
  2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

 

ARTICLE XI. AMENDMENTS

These bylaws may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of the Section; or by a mail ballot, provided that (1) the Executive Committee makes such a recommendation, or the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the Section, (2) the total number of returned ballots be not less than 25 percent of the membership of the Section, and (3) two-thirds of the returned ballots shall be in the affirmative.

 

Last updated November 9, 2012 by Crystal D. Holland, Vice-Chair/Chair Elect of RASS

Resources and Technical Services Section

Bylaws

Article I - Name

The name of this organization shall be the Resources and Technical Services of the North Carolina Library Association.

Article II - Objectives

The objectives of this organization shall be:

Section 1. To unite North Carolina Library Association members interested in acquisitions, cataloging, classification, resources, collection development, preservation of library materials and related subjects in all types of libraries;

Section 2. To provide an opportunity for discussion and activity in resources and technical services areas; and

Section 3. To seek to fulfill the objectives of the North Carolina Library Association.

Article III - Affiliations

Section 1. The Section shall be affiliated with the Association for Library Collections and Technical Services of the American Library Association through the Council of Regional Groups.

Article IV - Members

Any member of the North Carolina Library Association is eligible to join the Section.

Article V - Officers

Section 1. The officers of this organization shall be Chair, Chair-Elect, who shall serve as Vice-Chair, a Secretary-Treasurer, and two Directors.

Section 2. The officers shall serve for a two-year, or until their successors are elected and have assumed their duties.

Section 3. The term of office of all officers shall commence at the adjournment of the biennial meeting following their election, or if the biennial meeting cannot be held, upon their election.

Article VI – Executive Committee

Section 1. The Executive Committee shall consist of the officers of the Section, the head of each interest group affiliated with the Section, the Section editor for North Carolina Libraries, and the immediate past Chair of the Section. The immediate past Chair shall be a non-voting member.

Section 2. The Executive Committee shall have general supervision of the affairs of the Section and shall have the power on act on administrative business in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

Section 3. In the event of death, disability, or resignation of any member of the Executive Committee, the Executive Committee may fill such a vacancy or vacancies by the appointment of a member of the Section to fill the unexpired term. Absence from three consecutive meetings by any member of the Executive Committee shall be considered as a resignation from the Executive Committee.

Section 4. A quorum consisting a simple majority shall be necessary to conduct business.

Article VIII - Elections

Section 1. At least 120 days prior to the biennial meeting of the Association, the Chair shall appoint a Nominating Committee. The Nominating Committee shall name one candidate for each office to be filled and submit the slate to the RTSS Executive Committee at least 45 days prior to the biennial meeting. At least 30 days prior the biennial meeting, the Executive Committee shall distribute the slate to the membership. At the biennial meeting, any member of the Section may place in nomination a candidate or candidates for the elective offices or the Section. The consent of all nominees shall have been obtained. All nominees must be members of the Section.

Section 2. The election shall take place at the regular meeting and a majority vote of those attending shall constitute election.

Article IX – Duties of Officers

Section 1. The Chair shall

(a) preside at meetings and act as liaison with the another Carolina Library Association and the American Library Association,

(b) serve an ex officio member of all committees with exception of the Nominating Committee,

(c) with the Executive Committee, appoint all committees, including standing committees, and define their duties as may be necessary to carry on the work of the Section,

(d) appoint the Section editor to North Carolina Libraries, and

(e) submit a biennial report to the Association and the Section membership.

Section 2. In the absence of the Chair, the Vice-Chair/Chair-Elect shall assume the duties of the Chair at all official meeting of the Section and Executive Committee. The Vice-Chair/Chair-Elect shall assume the duties of the Chair should that office become vacant. He shall serve as Chair during the two years following his term as Chair-Elect.

Section 3. The Secretary-Treasurer shall perform the duties normally accepted for such office.

Section 4. The Directors shall perform such duties as are assigned by the Chair.

Article X – Duties of the Section Editor of North Carolina Libraries

The Section editor shall:

Section 1. Prepare and submit articles to North Carolina Libraries and to inform members of RTSS activities and programs;

Section 2. Advertise programs, grants and workshops of RTSS as directed by the Section; and

Section 3. Represent the Section in communications with the editor and editorial board of NCL, reporting such communications to the RTSS Executive Committee.

Article XI - Committees

Section 1. The powers and duties of each committee shall be determined by the Executive Committee.

Section 2. There shall be a standing committee for membership. Members of the standing committees shall be appointed for the Association biennium.

Section 3. Special committees may be established at any time (a) by the Chair of the Section, (b) by request from the membership with the approval of the Executive Committee. The life of a special committee shall be determined by the Chair with the approval of the Executive Committee.

Article XII – Interest Groups

Section 1. The Section shall sponsor interest groups on a continuing basis.

Section 2. Each interest group shall represent an aspect of resources or technical services.

Section 3. Interest groups of the Section may be organized upon application to the Chair of NCLA/RTSS, the application to be signed by 10 members of NCLA/RTSS, with approval to be by the Executive Committee of the Section.

(a) Officers of each interest group must be members of NCLA/RTSS. The head of each interest group shall be appointed by the Executive Committee and shall become a voting member of the Executive Committee of the Section.

(b) Each interest group is expected to be self-supporting. However, seed monies for programs and projects may be granted upon application to the Executive Committee of the Section. No commitment of NCLA/RTSS funds shall be made without prior Executive Committee approval.

(c) Each interest group shall submit a written report of its work during the biennium to the Chair of the Executive Committee 30 days prior to the NCLA biennium meeting.

(d) Either the Executive Committee of the Section, or the interest group may discontinue affiliation with the Section whenever either on determines that such action is appropriate. 

Article XIII – Parliamentary Authority

Section 1. Robert’s Rules of order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article XIV - Amendments

Section 1. Additions or amendments may be proposed by the Executive Committee or by any group of 15 members.

Section 2. These bylaws may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of this Section or by a mail ballot. A mail ballot may be used at the discretion of the Executive Committee or by written request of 15 members of the Section submitted to the Executive Committee. The total number of returned ballots shall be not less than 25 percent of the membership of the Section, and two-thirds of the mail ballots returned shall be in the affirmative for the adoption of the amendment.

Youth Services Section

Bylaws

Article I - Name

The name of this organization shall be the Youth Services Section of the North Carolina Library Association

Article II - Objectives

The objectives of this organization shall be:

Section 1. To bring together members of the North Carolina Library Association who are interested in promoting library and information services for children and whose organized discussions and actions will provide a broad base for leadership;

Section 2. To encourage research in this field of knowledge;

Section 3. To stimulate and to engage in the creation and exploration of informal sources and materials; and

Section 4. To help fulfill the objectives of the North Carolina Library Association. 

Article III – Members

Members of the North Carolina Library Association who state a preference for this Section at the time of payment of the Association dues shall become members. 

Article IV – Officers

The officers of this organization shall be: Chair, Chair-Elect, who shall serve as Vice-Chair, a Secretary-Treasurer, and two Directors. The Chair-Elect, the Secretary-Treasurer and the two Directors shall be elected prior to the regular biennial meeting and shall assume duties immediately following this meeting. They shall serve for a two-year term, or until their successors are secured and have assumed their duties.

Article V – Executive Committee.

The Executive Committee shall consist of the Chair, Chair-Elect, Secretary-Treasurer, Directors, Chairs of Standing Committees, a Publications Editor, and the past Chair. The immediate past Chair shall be a non-voting member. Upon request of the Chair and with the approval of the Executive Committee, the State Youth

Services Consultant may be asked to serve as a non-voting member. The Executive Committee shall have the general supervision of affairs of the Section and shall have the power to act for the Section on administrative business of the Section in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

Article VI – Meetings

Section 1. The regular meeting shall be held as a section meeting of the North Carolina Library Association.

Section 2. Special meetings may be called at the direction of the Chair, the Executive Committee, or upon written request, signed by 15 members and delivered to the Executive Committee of the Section.

Section 3. A quorum for the transaction of the business of this Section shall consist of 25 percent of the members of the Section. 

Article VII – Elections

Section 1. The Chair shall appoint a Committee on Nominations who will present for each elective office the name of one candidate who has given consent to serve if elected. This slate of nominees shall be published in the Section newsletter at least four months prior to the biennial meeting. Any member or members of the Section may present a candidate or candidates for the elective offices of this Section provided that (1) they notify the Chair of the Section of such action, in writing, (2) the notification be signed by 10 members of this Section, (3) the consent of the nominee or nominees has been secured and so indicated on the notification, (4) nominating petition be received by the Chair 10 weeks prior to the biennial meeting for inclusion in the mailed ballot. A mail ballot will be sent to all members eight weeks prior to the regular biennial meeting. (5) Ballots will be mailed if and only if there is more than one candidate nominated for any given position. If there is only one candidate for a given position, no mail ballot will be sent and a vote taken by acclamation. If a mail ballot is required, it will be sent to all members eight weeks prior to the regular biennial meeting.

Section 2. A majority vote of the members responding within six weeks from the date the ballot is mailed shall constitute election.

Article VIII – Special Duties of Officers

Section 1. The Chair shall serve as Chair of the Executive Committee. The Chair shall, with the Executive Committee, appoint standing, special, and ad hoc committees and the Publications Editor and define their duties as may be necessary to carry on the work of the Section. The Chair shall serve as an ex officio member of all committees with the exception of the Committee on Nominations.

Section 2. Special committees for specific purposes may be appointed by the Executive Committee at any time and shall function until their purposes have been fulfilled or until they are no longer necessary

Section 3. The Chair-Elect, serving also as Vice-Chair, as stated above, shall accept the responsibilities and perform the duties of the Chair in the absence of the Chair. The Chair-Elect shall also serve as Program Chair. The Chair-Elect shall be elected to office, and shall assume the responsibilities and perform the duties of the Chair in the event of death or resignation of the Chair. The Chair-Elect shall serve as Chair during the two years following the term as Chair-Elect. In the event that the Chair-Elect succeeds the Chair with more than one calendar year left in their elected terms of office, the Chair-Elect shall not serve as Chair in the following biennium.

Section 4. The Secretary-Treasurer shall perform the duties normally accepted for such office and serve as Chair of the Finance Committee.

Section 5. Under the following circumstances the Executive Committee shall secure from the Committee on Nominations the name of one candidate for each office who has given consent to serve if elected: (a) if a vacancy occurs in the Chair-Elect position due to the death, resignation or elevation of same to the Chair position; or, (b) in the event of the deaths or resignations of both the Chair and the Chair-Elect. Unless a regular meeting is scheduled within two months, a mail ballot will be sent to all current members. A majority vote of those members responding within six weeks from the date the ballot is mailed shall constitute election. If a vacancy occurs in the office of Secretary-Treasurer or Director, the Executive Committee shall appoint a replacement. Such appointments shall remain in force until the next regular meeting of the Section.

ARTICLE IX. COMMITTEES

Section 1. Standing committees shall be appointed by the officers of the Section for the biennium. Chairs of all standing committees shall serve with the elected officers to make up the Executive Committee. Standing committees shall be:

Membership Committee on Nominations

Finance (Chair: Secretary-Treasurer)

Bylaws

Newsletter Program (Chair: Chair-Elect)

North Carolina Book Award Committee (Chair: Chair-Elect)

All members of committees shall be members of the Youth Services Section.

Members shall not serve as Chair of more than one standing committee at a time.

Section 2. Special and ad hoc committees shall be created and discontinued by the Executive Committee.

ARTICLE X. PARLIAMENTARY AUTHORITY

Section 1. Robert's Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

ARTICLE XI. AMENDMENTS

These bylaws may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of the Section or by mail ballot, provided that (1) the Executive Committee makes such recommendation, or the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the Section, (2) the total number of returned ballots be not less than 25 per cent of the membership of the Section, and (3) two-thirds of the returned ballots shall be in the affirmative.

 

Roundtables

Literacy Roundtable

Bylaws

ARTICLE I. NAME

The name of this organization shall be the Literacy Round Table of the North Carolina Library Association.

ARTICLE II. OBJECTIVES

The objectives of this organization shall be:

Section 1. To unite in this group North Carolina Library Association members who are interested in literacy issues in North Carolina libraries;

Section 2. To provide a forum for the discussion of literacy issues and concerns in librarianship and how these issues affect the profession as a whole;

Section 3. To provide for exchange of information among all components of the North Carolina Library Association with the goal of increasing understanding of current literacy issues;

Section 4. To give stimulus, support, and information to the Association and its various components in encouraging library policy and decision makers to be more aware of and responsive to these issues and concerns;

Section 5. To present programs and carry out other appropriate activities; to serve as a liaison for local and state literacy communities and organizations; to seek to fulfill the objectives of the North Carolina Library Association.

ARTICLE III. MEMBERS

Members of the North Carolina Library Association who state a preference for this Round Table at the time of payment of the Association dues shall become members.

ARTICLE IV. OFFICERS

Section 1. The officers of this organization shall be: Chair, Vice-Chair/Chair-Elect, Secretary/Treasurer, a maximum of eight Directors, and the immediate Past Chair.

Section 2. The Vice-chair/Chair-elect, the Secretary/Treasurer, and the Directors shall be elected at the regular biennial meetings and shall serve for a two-year term, or until their successors are elected and have assumed their duties.

ARTICLE V. EXECUTIVE BOARD

Section 1. The Executive Board shall consist of the officers.

Section 2. The Executive Board shall have general supervision of the affairs of the Literacy Round Table and shall have the power to act on administrative business of the Round Table in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings. Ex-officio members may be appointed at the discretion of the Chair. They will be non-voting members.

ARTICLE VI. MEETINGS

The regular meeting of the full membership shall be held at the biennial meeting of the North Carolina Library Association. Special meetings may be called at the direction of the Chair, the Executive Board, or upon written request that is signed by 15 members and delivered to the Literacy Round Table Executive Board. A quorum for the transaction of the business of the Round Table shall be those members present plus one Executive Board member.

ARTICLE VII. ELECTIONS

Section 1. The Chair shall appoint a Nominating Committee. The Past Chair of the Literacy Round Table will serve as Chair of the Nominating Committee. The Nominating Committee will present the name of at least one candidate for each elective office, consent being secured from the nominees. Any member(s) of the Round Table may present a candidate(s) for the elective offices of this Round Table provided that they notify the Chair of the Nominating Committee of such action, in writing and that the consent of the nominee(s) has been secured and so indicated on the notification. A majority vote of those attending a regular meeting shall constitute election.

ARTICLE VIII. SPECIAL DUTIES OF OFFICERS

The Chair shall, with the Executive Board, appoint such committees and define their duties as may be necessary to carry on the work of the Literacy Round Table. The Chair of the Literacy Round Table shall serve as an ex officio member on all committees with the exception of the Nominating Committee. The Chair of the Literacy Round Table shall also serve as the Chair of the Executive Board. The Chair of the Literacy Round Table is a member of the North Carolina Library Association Executive Board. New committees may be created and old committees discontinued by the Executive Board provided that such action is not contrary to the wishes of the membership as expressed at the most recent biennial meeting of the Literacy Round Table. The Chair-Elect shall be elected to office, and shall assume the responsibilities and perform the duties of the Chair in the event of absence, death, disability or resignation of the Chair. She or he shall serve as Chair during the two years following her or his term as Chair-Elect. The Secretary-Treasurer shall perform the duties normally accepted for such office. In the event of absence, death, disability or resignation of any officer during the interval between biennial meetings, the Executive Board shall fill such vacancy or vacancies by the appointment of a member(s) to the office(s). Such appointment(s) shall remain in force until the next biennial election. The officers will assume their duties at the end of the biennial conference of the North Carolina Library Association.

ARTICLE IX. PARLIAMENTARY AUTHORITY

Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

ARTICLE X. AMENDMENTS

These bylaws may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of the Literacy Round Table or by an official ballot, paper or electronic. The process of such amendments shall be as follows: 1) The request for such action shall be submitted to the Executive Board in writing and signed by 15 members of the Literacy Round Table or at the request of the Executive Board. (2) The result of the elections is determined when the total number of returned ballots is not less than 25 percent of the membership of the Literacy Round Table and two-thirds of the official ballots returned are affirmative.

New Members Round Table

ARTICLE 1. NAME
The name of this organization shall be the New Members Round Table, a round table of the North Carolina Library Association.

ARTICLE II. OBJECTIVES
The objectives of this organization shall be

(a) to help individual members to orient themselves in the profession of librarianship,

(b) to encourage their membership and participation in professional organizations on national, state and local levels,

(c) to promote within its membership a greater feeling of responsibility for the development of library service and librarianship, and

(d) to promote libraries and library service in North Carolina.

ARTICLE III. MEMBERS
Individuals joining the North Carolina Library Association for the first time will receive free membership in the New Members Roundtable for each of the first two years of paid membership in the Association. In addition, individual membership shall be open to any other member of the North Carolina Library Association who has been a member for more than two years and ten or fewer years, and who states a preference for this Roundtable at the time of payment of Association dues.

ARTICLES IV. OFFICERS
Section 1. The officers of this organization shall be Chairperson, Chairperson-Elect, who shall serve as Vice-Chairperson, a Secretary, Treasurer, two Directors, and the NCLA member of the American Library Association, New Members Round Table Affiliates Council, who shall be appointed by the Chairperson, all of whom shall be members in good standing of the Round Table.

Section 2. The Chairperson-Elect, Secretary, Treasurer, and two Directors shall be elected prior to the biennial meeting and shall serve for a two-year term, or until their successors are elected.

Section 3. The Executive Board can elect for the Secretary and Treasurer positions to be held by the same person. If these positions are combined, the person filling this position will still count as one person for voting purposes.

Section 4. The Executive Board will choose one of its members to represent NMRT on the membership committee.

ARTICLE V. EXECUTIVE BOARD
Section 1. The Executive Board shall consist of the Chairperson, Chairperson-Elect, Secretary, Treasurer, two Directors, ALA/NMRT Affiliates Council Representative, immediate past Chairperson, and the chairpersons of the standing committees. Each member of the Board shall have one vote.

Section 2. The Executive Board shall exercise general supervision of the affairs of the Round Table and shall have the power to act on its administrative business in the intervals between biennial meetings. The Board shall be subject to the orders of the Round Table and none of its acts shall conflict with action taken by the Round Table.

Section 3. A quorum shall consist of a majority of the Executive Board.

Section 4. The Executive Board may create and dissolve committees, provided such action is not contrary to the wishes of the membership as expressed at the most recent meeting of the Round Table.

ARTICLE VI. COMMITTEES
Section 1. All committees shall be composed of members in good standing of NCLA/NMRT. They shall serve until their successors have taken office, or until the committee is dissolved.

Section 2. Chairpersons of the standing committees shall be appointed for two-year terms by the Chairperson unless otherwise directed. Standing Committees of the Round Table members shall be appointed for two years by the NMRT Chairperson in consultation with the committee chairpersons. Chairpersons may be appointed only with the approval of the Executive Board.

Section 3. Standing committees shall be Conference/Workshop planning, Nominating, Students to NCLA, and Mentoring Program.

Section 4. Special committees shall be created by the Chairperson as needed or upon the request of the Executive Board. Unless otherwise directed, the Chairperson shall appoint the chairperson of each special committee, and in consultation with the chairperson shall appoint the members of each committee. Special committees shall exist for two years. Special committees may continue if approved by the Executive Board.

Section 5. Committees shall maintain records of their proceedings and shall report on their activities at the biennial meeting, and at such other times as they may be directed to do so by the Chairperson.

ARTICLE VII. MEETINGS
Section 1. The regular meeting shall be held as a Round Table meeting during the biennial meeting of the North Carolina Library Association.

Section 2. Special meetings may be called at the direction of the Chairperson or the Executive Board, or upon written request signed by 15 members and mailed to the Executive Board. At least 30 days' notice shall be given for special meetings, and only business mentioned in the call shall be transacted.

Section 3. A quorum shall consist of 25 percent of the membership.

ARTICLE VIII. ELECTIONS
Section 1. The Chairperson shall appoint a Nominating Committee, which will present the names of members in good standing as candidates for each elective office, consent being secured from the nominees. A member(s) of the Round Table may present candidates(s) for the elective offices provided (1) that they notify the Chairperson of such action, in writing, (2) that the notification be signed by 10 members of the Round Table, and (3) that the consent. of the nominee's) has been secured and so indicated on the notification.

Section 2. Six weeks prior to the biennial meeting ballots will be sent to all members in good standing. All officers shall be elected by a majority vote of all returned ballots. The results shall be announced at the next biennial meeting. Their term of office shall begin at the close of that meeting.

Section 3. Should the office of Chairperson-Elect become vacant for any reason, the Executive Board shall issue a ballot to the membership to fill the position, nominees having been secured and presented as prescribed in Section 1. Write-in nominations shall be in order on the ballots. Vacancies in the office of Secretary or Treasurer shall be filled by the appointment of the Executive Board.

ARTICLE IX. DUTIES OF OFFICERS
Section 1. The Chairperson shall, with the Executive Board, appoint and dissolve such committees and define their duties as may be necessary to carry on the work of the Round Table; serve as ex officio member on all committees except the Nominating Committee, and chair the Executive Board; represent the Round Table at meetings of the North Carolina Library Association; make sure that orders/resolutions of the general membership and the Executive Board are carried into effect; and perform the duties of the office prescribed by these bylaws and by the parliamentary authority adopted by the Round Table.

Section 2. The Chairperson-Elect shall arrange for the NCLA Conference NMRT program; call and then chair meetings of the Executive Board in the absence of the Chairperson; and perform the duties of the office. In the event of the resignation or death of the Chairperson, the Chairperson-Elect shall serve as Chairperson for the remainder of the unexpired term of the Chairperson, and his/her own term as Chairperson.

Section 3. The Secretary shall submit copies of appropriate papers and reports to the Archives Committee; and perform the duties of the office, including compiling and distributing minutes of the Executive Board, representing the Round Table at Membership Committee meetings

Section 4. The ALA/NMRT Affiliates Council Representative shall attend NMRT Affiliates Council meetings at ALA Annual and Midwinter Conferences, and perform the duties of the office.

Section 5. One Director of the Executive Board shall be appointed by the Chairperson as Director of Publicity. The Director of Publicity shall contact NMRT and NCLA members about NMRT programming. The Director of Publicity shall sit as an ex officio member of the Standing Committee on Students to NCLA; and give advice and counsel to these committees as necessary.

Section 6. One Director of the Executive Board shall be appointed by the Chairperson as Director of Programming. The Director of Programming shall sit as an ex officio member of the Standing Committees on Conference/Workshop Activities and Mentoring; and give advice and counsel to these committees as necessary.

ARTICLE X. PARLIAMENTARY AUTHORITY
Section 1. The rules contained in latest edition of Robert's Rules of Order shall govern the Round Table in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any standing rules of order the Round Table may adopt.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

ARTICLE XI. AMENDMENTS
These rules may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of this Round Table. They may also be amended by a ballot, provided that

(l) the request for such action be submitted to the Executive Board in writing and signed by 15 members of the Round Table,

(2) the total number of returned ballots be not less than 25 percent of the membership of the Round Table, and

(3) two-thirds of the mailed ballots returned shall be in the affirmative.

STANDING RULES
1. The Executive Board shall publish a copy of the Bylaws and Standing Rules where they can be accessed by each new member.

2. The Nominating Committee shall present at least two nominees for each elective office, if possible.

3. Elections shall precede each biennial meeting.

4. Membership is open to all NCLA members.

Last updated on Sept 21st, 2009.

North Carolina Library Paraprofessional Association

ARTICLE I. NAME
The name of this organization shall be the North Carolina Library Paraprofessional Association, a round table of the North Carolina Library Association.


ARTICLE II. OBJECTIVES
The objectives of this organization shall be (a) to unite in this group North Carolina Library Association members interested in the Paraprofessional Association, (b) to provide an opportunity for discussions and activity, and (c) to seek to fulfill the objectives of the North Carolina Library Association.


ARTICLE III. MEMBERS
Members of the North Carolina Library Association who state a preference for this Round Table at the time of payment of the Association dues shall become members.
 

ARTICLE IV. OFFICERS
The officers of this organization shall be: Chair, Chair-Elect, who shall serve as Vice-Chair, Secretary, Treasurer, and four Regional Directors.
The officers shall serve for a two-year term, or until their successors are elected and have assumed their duties.
 

ARTICLE V. EXECUTIVE BOARD
The Executive Board shall consist of the Chair, Vice-Chair, Secretary, Treasurer, the immediate past Chair, the four Regional Directors and the chairs of all standing Committees. The standing Committee chairs shall serve as non-voting members. The Executive Board shall have general supervision of the affairs of the Round Table and shall have the power to act for the Round Table on administrative business of the Round Table in the intervals between biennial meetings. Such
administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.
 

ARTICLE VI. MEETINGS

  1. The regular meeting shall be held as a Round Table meeting of the biennial meeting of the North Carolina Library Association.
  2. Special meetings may be called at the direction of the Chair, the Executive Board, or upon written request, signed by 15 members and delivered to the Executive Board of the Association.
  3. A quorum for the transaction of the business of this Round Table shall consist of those members of the Round Table present at the regular biennial meeting or those members present at a specially called meeting of the Round Table. A quorum of the Executive Board shall consist of those members present.

 

ARTICLE VII. ELECTIONS

  1. The Chair shall appoint a committee on Nominations in January of the year of the biennial conference. The committee on Nominations shall prepare a slate of candidates for each elective office to be filled by February 1 of the biennial conference year, consent being secured from the nominees.
  2. The list of nominees shall be published no later than March 15 of the biennial conference year.
  3. Members of the Round Table who wish to add name(s) to the official ballot must (1) notify the Chair of the Round Table of such action in writing by May 1 of the biennial conference year (2) obtain 10 signatures of members of the Round Table on the notification (3) obtain the consent of the nominee(s) to be so indicated on the notification. Nominees must be members in good standing of the Round Table.
  4. A ballot containing space for write-in candidates shall be sent to voting members of the Round Table by June 1 prior to the biennial conference.
  5. Ballots shall be marked and returned by July 1.
  6. Candidates receiving the majority of votes shall be declared elected.
  7. In case of a tie vote the successful candidate shall be determined by lot.
  8. Election results shall be announced by September 1 of the biennial conference year.
  9. The term of office of all officers shall commence at the adjournment of the biennial business meeting of the Round Table.

 

ARTICLE VIII. SPECIAL DUTIES OF OFFICERS

  1. The Chair shall, with the Executive Board, appoint such committees and define their duties as may be necessary to carry on the work of the North Carolina Library Paraprofessional Association.
  2. The Chair of the North Carolina Library Paraprofessional Association shall serve as an ex officio member on all committees with the exception of the Nominating Committee. The Chair shall also serve as Chair of the Executive Board.
  3. The Chair of the Executive Board shall appoint any liaisons to other sections and round tables as appropriate.
  4. The Chair-Elect shall be elected to the office, and shall assume the responsibilities and perform the duties of the Chair in the event of absence, death, disability or resignation of the Chair. He/she shall serve as Chair during the two years following his/her term as Chair-Elect.
  5. The Secretary shall perform the duties normally accepted for such office.
  6. The Treasurer shall perform the duties normally accepted for such office.
  7. The Regional Directors shall serve on the Program committee and shall be ex officio members of the Membership committee. The Regional Directors shall be a liaison between the Executive Board and the general membership of the Round Table.
  8. In the event of a vacancy of any elected officer or regional director of the Round Table, the Executive Board will fill the vacancy by the appointment of a member in good standing of the Round Table. Such appointment(s) shall remain in force until the next regular meeting of the Round Table.

 

ARTICLE IX. COMMITTEES

  1. All committees shall be composed of members in good standing of NCLA/NCLPA. They shall serve until their successors have taken office, or until the committee is dissolved.
  2. The powers and duties of each committee shall be determined by the Executive Board and defined in written form. One or more copies of the powers and duties of a committee shall be given to the chair of each committee at the beginning of his/her chair ship.
  3. Standing Committees. The chair of the standing committees shall be appointed for the North Carolina Library Paraprofessional Association biennium. The standing committees shall include the following:
    1. Archives
    2. Conference
    3. Membership
    4. Nominating
    5. Program
    6. Communications (was Publications)
    7. Scholarship
  4. Special Committees. Special committees may be created and old committees discontinued at any time by the Executive Board provided that such action is not contrary to the wishes of the membership of this Round Table as expressed at the most recent meeting of the Round Table.
  5. Chairs of all standing committees shall serve as non-voting members with the elected officers to make up the Executive Board. Unless otherwise directed, the Chair of the Executive Board shall appoint committee chairs only; committee members are to be appointed by the respective committee chair.

ARTICLE X. PARLIAMENTARY AUTHORITY

  1. Robert's Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.
  2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.
     

ARTICLE XI. AMENDMENTS
1. These rules may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of this Round Table; or by a mail ballot, provided that (1) the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the Round Table, (2) the total number of returned ballots be not less than 25 percent of the membership of the Round Table, and (3) two-thirds of the mailed ballots returned shall be in the affirmative.
 

Adopted October 11, 1989
Revised October 20, 1993
Revised October 4, 1995
Revised October 9, 1997
Revised September 21, 2005
Revised October 18, 2007
Revised October 5, 2011

Round Table for Ethnic Minority Concerns

Bylaws

Article I - Name

The name of this organization shall be the Round Table for Ethnic Minority Concerns.

Article II - Objectives

The objectives of this organization shall be:

Section 1. To unite in this group North Carolina Library Association members interested in ethnic minority issues in North Carolina libraries;

Section 2. To provide an opportunity for discussion and activity of ethnic minority issues in North Carolina libraries;

Section 3. To monitor the practices and policies of recruitment and career advancement of minorities in North Carolina;

Section 4. To serve as a resource for those North Carolina libraries desiring to positively reflect ethnic cultures in their respective collection;

Section 5. To provide a network for ethnic minority librarians in North Carolina;

Section 6. To seek to fulfill the objectives of the North Carolina Library Association; and

Section 7. To serve as a liaison for local and national ethnic communities and organizations.

Article III - Members

Members of the North Carolina Library Association who state a preference for this Round Table at the time of payment of the Association dues shall become members.

Article IV - Officers

The officers of this organization shall be: Chairperson, Chair-Elect, who shall serve as Vice-Chair, a Secretary-Treasurer, and Two Directors. The Chair-Elect, the Secretary-Treasurer, and the two Directors shall be elected at the regular biennial meetings and shall serve for a two-year term, or until their successors are elected and have assumed their duties.

Article V – Executive Committee

Section 1. The Executive Committee shall consist of the Chairperson, Vice-Chair, Secretary-Treasurer, the immediate past Chairperson, and the two Directors.

Section 2. The Executive Committee shall have general supervision of the affairs of the Round Table and shall have the power to act for the Round Table on administrative business of the Round Table in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

Article VI - Meetings

Section 1. The regular meeting shall be held as a Round Table meeting of the biennial meeting of the North Carolina Library Association.

Section 2. Special meetings may be called at the direction of the chairperson, the Executive Committee, or upon written request, signed by 15 members and delivered to the Executive Board of the Association.

Section 3. A quorum for the transaction of the business of this Round Table shall consist of 25 percent of the membership of the Round Table.

Article VII - Elections

Section 1. The Chairperson shall appoint a Committee on Nominations who will present the name of one candidate for each elective office, consent being secured from the nominees. Any member of the Round Table may present candidates for the elective offices of the Round Table provided (a) that they notify the Chairperson of the Round Table of such action, in writing, (b) that the notification be signed by 10 members of this Round Table, (c) that the consent of the nominees has been secured and so indicated on the notification.

Section 2. A majority vote of those attending a regular meeting shall constitute election.

Article VIII – Special Duties of Officers

Section 1. The Chairperson shall, with Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Ethnic Minority Concerns Round Table.

Section 2. The Chairperson of the Ethnic Minority Concerns Round Table shall serve as an ex officio member on all committees with the exception of the Nominating Committee. The Chairperson shall also serve as Chairperson of the Executive Committee.

Section 3. New Committees may be created and old committees discontinues by the Executive Committee provided that such action is not contrary to the wishes of the membership of this Round Table as expressed at the most recent meeting of the Round Table.

Section 4. The Chair-Elect shall assume the responsibilities and perform the duties of the Chairperson in the event of absence, death, disability or resignation of the Chairperson, and shall serve as Chairperson during the two years following a term as Chair-Elect.

Section 5. The Secretary-Treasurer shall perform the duties normally accepted for such office.

Section 6. In the event of absence, death, disability r resignation of the chairperson and the Chair-Elect during the interval between the biennial meetings, the Executive Committee shall fill such vacancies by the appointment of members to those offices. Such appointments shall remain in force until the next regular meeting of the Round Table.

Article IX – Parliamentary Authority

Section 1. Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article X - Amendments

These rules may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of this round table; or by a mail ballot, provided that (1) the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the Round Table, (2) the total number of returned ballots be not less than 25 percent of the membership of the Round Table, and (3) two-thirds of the mailed ballots returned shall be in the affirmative.

Round Table on Special Collections

Bylaws

Article I - Name

The name of this organization shall be the Round Table on Special Collections of the North Carolina Library Association.

Article II - Objectives

The objectives of this organization shall be:

Section 1. To unite in this group North Carolina Library Association members from all types of libraries who work with or are interested in special collections;

Section 2. To provide an opportunity for discussion and activity;

Section 3. To actively promote the collection, preservation and use of historical materials; and

Section 4. To seek to fulfill the objectives of the North Carolina Library Association.

Article III - Members

Members of the North Carolina Library Association who state a preference for this Round Table at the time of payment of the Association dues shall become members. A current North Carolina Library Association member may join the Round Table at any time upon payment of an additional fee as prescribed by the Association.

Article IV - Officers

The officers of the Round Table shall be: Chair, Chair-Elect, who shall serve as Vice-Chair, a Secretary-Treasurer, and two Directors. The Chair-Elect, the Secretary-Treasurer, and the two Directors shall be elected at the regular biennial meeting and shall serve for a two-year term, or until their successors are elected and have assumed their duties. 

Article V – Executive Committee

The Executive Committee shall consist of the Chair, Vice-Chair, Secretary-Treasurer, the immediate past Chair, and the two Directors. The Executive Committee shall have general supervision of the affairs of the Round Table and shall have the power to act for the Round Table on administrative business in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

Article VI - Meetings

Section 1.The regular meeting shall be held as a round table meeting of the biennial meeting of the North Carolina Library Association.

Section 2. Special meetings may be called at the direction of the Chair, the Executive Committee, or upon written request, signed by 15 members and delivered to the Executive Committee of the Round Table.

Section 3. A quorum for the transaction of the business of this Round Table shall consist of 25 percent of the membership of the Round Table.

Article VII - Elections

Section 1. The Chair shall appoint a Committee on Nominations who will present the name of one candidate for each elective office, consent being secured from the nominees. Any member or members of the Round Table may present a candidate or candidates for the elective offices of this Round Table provided (a) that they notify the Chair of the Round Table of such action, in writing, (b) that the notification be signed by 10 members of the Round Table, and (c) that the consent of the nominee has been secured and so indicated on the notification.

Section 2. A majority vote of those attending a regular meeting shall constitute election.

Article VIII – Special Duties of Officers

Section 1.The Chair shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Round Table on Special Collections.

Section 2. The Chair of the Round Table on Special Collections shall serve as an ex officio member on all committees with the exception of the Nominating Committee. The Chair shall serve as Chair of the Executive Committee. The Chair shall also represent the Round Table on the North Carolina Library Association’s Executive Board.

Section 3. New Committees may be created and old committees discontinued by the Executive Committee provided that such action is not contrary to the wishes of the membership of this Round Table as expressed at the most recent meeting of the Round Table.

Section 4.The Chair-Elect shall be elected to office, and shall assume the responsibilities and perform the duties of the Chair in the event of absence, death, disability or resignation of the Chair. He shall serve as Chair during the two years following his term as Chair-Elect.

Section 5.The Secretary-Treasurer shall perform the duties normally accepted for such office.

Section 6.In the event of absence, death disability or resignation of the Chair and the Chair-Elect during the interval between the biennial meetings, the Executive Committee shall fill such vacancy or vacancies by the appointment of a member or members of that committee. Such appointment or appointments shall remain in force until the next regular meeting of the Round Table.

Article IX – Parliamentary Authority

Section 1. Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and bylaws of the North Carolina Library Association.

ARTICLE X. AMENDMENTS

These rules may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of the Round Table; or by a mail ballot, provided that (1) the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the Round Table, (2) the total number of returned ballots be not less than 25 percent of the membership of the Round Table, and (3) two-thirds of the mailed ballots returned shall be in the affirmative.

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Technology & Trends Round Table

Bylaws

Article I - Name

The name of this organization shall be the Technology and Trends (TNT) Round Table of the North Carolina Library Association.

Article II - Objectives

The objectives of this organization shall be to unite in this group North Carolina Library Association members interested in the advances and uses of technology, to provide an opportunity for discussion and activity, and to seek to fulfill the purposes of the North Carolina Library Association.

Article III - Members

Members of the North Carolina Library Association in good standing who state a preference for this Round Table at the time of payment of the Association dues shall become members.

Article IV - Officers

Section 1. The officers of the Round Table shall be: Chair, Chair-Elect, who shall serve as Vice-Chair, a Secretary/Treasurer, and two Directors. The Chair-Elect, the Secretary/Treasurer, and the two Directors shall be elected at the regular biennial meeting and shall serve for a two-year term, or until their successors are elected and have assumed their duties.

Article V – Executive Committee

Section 1. The Executive Committee shall consist of the officers of the Round Table, and the immediate past Chair, and the Chair of each interest group. The interest group Chairs shall be non-voting members.

Section 2. The Executive Committee shall have general supervision of the affairs of the Round Table and shall have the power to act for the Round Table on administrative business of the Round Table in the intervals between biennial meeting. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meeting.

Section 3. In the event of death, disability, or resignation of any members of the Executive Committee, the Executive Committee may fill such a vacancy or vacancies by the appointment of a member of the Round Table to fill the unexpired term. Absence from three consecutive meetings by any member of the Executive Committee shall be considered as a resignation from the Executive Committee.

Section 4. A quorum consisting of a simple majority shall be necessary to conduct business.

Article VI - Meetings

Section 1. The regular meeting shall be held as a Round Table meeting of the biennial meeting of the North Carolina Library Association.

Section 2. Special Meetings may be called at the direction of the Chair, by the Executive Committee, or by the Executive Board of the Association upon written request, signed by 20 percent of the membership of the Round Table.

Section 3. A quorum shall consist of those members who attend a meeting.

Article VII - Elections

Section 1. At least 120 days prior to the biennial meeting of the Association, the Chair shall appoint a Nominating Committee. The Nominating Committee shall name at least one office to be filled and submit the slate to the Executive Committee at least 45 days prior to the biennial meeting. At least 30 days prior to the biennial meeting, the Executive Committee shall distribute the slate to the membership. At the biennial meeting, any member of the Round Table may place in nomination a candidate or candidates for the elective offices of the Round Table. The consent of all nominees shall have been obtained. All nominees must be members of the Round Table.

Section 2. A majority vote of the Section members either attending and voting at the regular meeting or submitting proxy votes in advance of the regular meeting to any member of the Executive Board shall constitute an election.

Article VIII – Duties of Officers

Section 1. The Chair shall (a) preside at meeting and act as liaison to the North Carolina Library Association, (b) serve as ex officio member of all committees with exception of the Nominating Committee, (c) with the Executive Committee, appoint all committees, including standing committees, and define their duties as may be necessary to carry on the work of the Round Table, and (d) submit a biennial report to the Association and the Round Table membership.

Section 2. In the absence of the Chair, the Vice-Chair/Chair-Elect shall assume the duties of the Chair at all official meeting of the Round Table and Executive Committee. The Vice-Chair/Chair-Elect shall assume the duties of the Chair should that office become vacant. He/She shall serve as Chair during the two years following his/her term as Chair-Elect.

Section 3. The Secretary and the Treasurer shall perform the duties normally accepted for such offices.

Section 4. The Directors shall perform such duties as are assigned by the Chair.

Article IX - Committees

Section 1. Committees may be established at any time by the Chair of the Round Table, or by request from the membership with the approval of the Executive Committee.

Section 2. The powers and duties of a committee shall be determined by the Chair with approval of the Executive Committee.

Article X – Interest Groups

Section 1. Interest groups of the Round Table, representing different aspects of technology, may be organized upon application to the Chair of the Round Table, the application to be signed by 10 members of the Round Table, with approval to be by the Executive committee of the Round Table.

Section 2. Participants of each interest group must be members of the Round Table. The Chair of each interest group shall be appointed by the Executive Committee.

Section 3. Each interest group is expected to be self-supporting.

Section 4. Each interest group shall submit a written report of its work during the biennium to the Chair of the Executive Committee 30 days prior to the NCLA biennial meeting.

Section 5. An Interest group may be discontinued whenever either the Executive Committee of the Round Table or the interest group determines that such action is appropriate.

Article XI -Parliamentary Authority

Section 1. Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article XII - Amendments

Section 1. Amendments may be proposed by the Executive Committee or by 25 percent of the membership.

Section 2. These bylaws may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of this Round Table or by a mail (electronic or paper) ballot. A mail ballot may be used at the discretion of the Executive Committee or by written request of 25 percent of the Round Table submitted to the Executive Committee. The total number of returned ballots shall be not less than 25 percent of the membership of the Round Table, and two-thirds of the mail ballots returned shall be in the affirmative for the adoption of the amendment.

Section 3. Written notification shall go to the membership 30 days prior to amendment vote.

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Women's Issues in Libraries Round Table

Bylaws

Article I - Name

The name of this organization shall be the Women's Issues in Libraries Round Table of the North Carolina Library Association.

Article II - Objectives

The objectives of this organization shall be:

Section 1. To unite in this group North Carolina Library Association members from all types of libraries who work with or are interested in status of women in librarianship;

Section 2. To provide a forum for a discussion of the concerns of women [in] librarianship and how these concerns affect the profession as a whole;

Section 3. To provide for exchange of information among all components of the North Carolina Library Association with the goal of increasing understanding of current issues affecting women within the profession;

Section 4. To give stimulus, support, and information to the Association and its various components in causing library policy and decision makers to be more aware of and responsive to these issues and concerns.

Section 5. To present programs and carry out other appropriate activities; and

Section 6. To seek to fulfill the objectives of the North Carolina Library Association.

ARTICLE III. MEMBERS

Members of the North Carolina Library Association who state a preference for this Round Table at the time of payment of the Association dues shall become members.

ARTICLE IV. OFFICERS

The officers of the Round Table shall be: Chair, Chair-Elect, who shall serve as Vice-Chair, a Secretary-Treasurer, and two Directors. The Chair-Elect, the Secretary-Treasurer, and the two Directors shall be elected at the regular biennial meeting and shall serve for a two-year term, or until their successors are elected and have assumed their duties.

ARTICLE V. EXECUTIVE COMMITTEE

The Executive Committee shall consist of the Chair, Vice-Chair, Secretary-Treasurer, the immediate past Chair, and the two Directors. The Executive Committee shall have general supervision of the affairs of the Round Table and shall have the power to act for the Round Table on administrative business in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

ARTICLE VI. MEETINGS

Section 1. The regular meeting shall be held as a round table meeting of the biennial meeting of the North Carolina Library Association.

Section 2. Special meetings may be called at the direction of the Chair, the Executive Committee, or upon written request, signed by 15 members and delivered to the Executive Committee of the Round Table.

Section 3. A quorum for the transaction of the business of this Round Table shall consist of 25 percent of the membership of the Round Table.

ARTICLE VII. ELECTIONS

Section 1. The Chair shall appoint a Committee on Nominations who will present the name of one candidate for each elective office, consent being secured from the nominees. Any member or members of the Round Table may present a candidate or candidates for the elective offices of this Round Table provided (a) that they notify the Chair of the Round Table of such action, in writing, (b) that the notification be signed by 10 members of the Round Table, and (c) that the consent of the nominee has been secured and so indicated on the notification.

Section 2. A majority vote of those attending a regular meeting shall constitute election.

ARTICLE VIII. SPECIAL DUTIES OF OFFICERS

Section 1. The Chair shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Round Table.

Section 2. The Chair of the Round Table shall serve as an ex officio member on all committees with the exception of the Nominating Committee. The Chair shall serve as Chair of the Executive Committee. The Chair shall also represent the Round Table on the North Carolina Library Association’s Executive Board.

Section 3. New Committees may be created and old committees discontinued by the Executive Committee provided that such action is not contrary to the wishes of the membership of this Round Table as expressed at the most recent meeting of the Round Table.

Section 4. The Chair-Elect shall be elected to office, and shall assume the responsibilities and perform the duties of the Chair in the event of absence, death, disability or resignation of the Chair. He shall serve as Chair during the two years following his term as Chair-Elect.

Section 5. The Secretary-Treasurer shall perform the duties normally accepted for such office.

Section 6. In the event of absence, death disability or resignation of the Chair and the Chair-Elect during the interval between the biennial meetings, the Executive Committee shall fill such vacancy or vacancies by the appointment of a member or members of that committee. Such appointment or appointments shall remain in force until the next regular meeting of the Round Table.

ARTICLE IX. PARLIAMENTARY AUTHORITY

Section 1. Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and bylaws of the North Carolina Library Association.

ARTICLE X. AMENDMENTS

These rules may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of the Round Table; or by a mail ballot, provided that (1) the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the Round Table, (2) the total number of returned ballots be not less than 25 percent of the membership of the Round Table, and (3) two-thirds of the mailed ballots returned shall be in the affirmative.

Executive Board Handbook

Standing Rules of the Executive Board

A. Standing Rules of the NCLA Executive Board

[Note: The following standing rules represent procedures and operations currently in effect for meetings of the NCLA Executive Board. They have been adopted by majority vote and shall remain in effect until rescinded or amended by vote of the Board. If it deems it advisable, the Board may also vote to suspend a standing rule for a specified period or for the duration of a particular meeting.]

Meetings

  1. Meetings of the North Carolina Library Association Executive Board shall be held quarterly at a time and place determined by the President.
  2. The final meeting of each biennium shall be held prior to the opening of the biennial conference and shall include incoming members of the Executive Board.

Non-Voting Attendees

  1. Chairs of NCLA committees shall be invited to attend meetings of the Executive Board and to report on the work of their committees.
  2. Meetings of the NCLA Executive Board shall be open to any member of NCLA who wishes to attend. Other guests representing state government and other organizations may be invited to each meeting at the discretion of the President.

Agenda

Issues to be brought before the Board for consideration shall be submitted to the Administrative Assistant 30 days prior to the meeting. This information is to be distributed to the Board prior to the meeting.

Reports                                                                                                                                                            

  1. Oral reports from committees, sections, and round tables shall be limited to two minutes each. A more detailed written report may be distributed at the Board meeting. [Electronic submission of reports should be sent to the NCLA webmaster five days before the meeting.]
  2. Section and committee chairs shall submit quarterly and biennial reports. Quarterly reports will be summarized by the Secretary for inclusion in the minutes of the Executive Board. The biennial reports will be printed in North Carolina Libraries.

Motions

Motions presented for vote of the Executive Board shall be provided to the Secretary in writing.

Minutes

  1. Minutes shall be distributed within 30 days of each meeting to members of the Executive Board, committee chairs, and members of the Constitution Codes, and Handbook Revision Committee.
  2. Minutes of the Executive Board meetings shall be printed [published] in North Carolina Libraries.

NCLA Handbook

  1. A copy of the NCLA Handbook shall be accessible via the NCLA website for the members of the Association.
  2. The handbook will be updated periodically to incorporate corrections and changes.
     

Non-codified policies adopted by the Executive Board

B. Non-Codified Policies Adopted by the NCLA Executive Board

Membership

  1. The membership list shall be made available for purchase at a price to be established by the Executive Board.
  2. No more than 25 "special" memberships in NCLA may be given each biennium to congressional and state officials as recommended by the Public Policy Committee and the NCLA President.
  3. A benefit for NCLA membership is that current members of the Association pay lower registration fees than non-members for all conferences, workshops, seminars, symposia, and other events sponsored or co-sponsored by the Association and its committees, sections, and round tables.  The difference in fees shall be as follows: If the member registration fee is $25 or less, the non-member registration fee shall be at least double the member fee.  If the member fee is greater than $25, the non-member registration fee shall be at least $25 higher than the member fee.
  4. Individuals joining the Association for the first time will receive free membership in the New Members Round Table for each of the first two years of paid membership in the Association. The Association will contribute [$3.00] per free NMRT membership to NMRT for its activities. Each new NCLA member may select any of the other sections or round tables as the membership included with NCLA membership. Membership in NMRT will continue to be an option at renewal for members meeting eligibility criteria.
  5. Students can join NCLA through the ALA joint membership plan.  The plan provides a student with membership in ALA and NCLA for $25.00.  Half of membership fee [$12.50] is given to NCLA for the student’s membership.

 

Finances

  1. The North Carolina Library Association shall operate under an annual budget.
  2. Sections and round tables shall receive a flat amount for each person who joins the section or round table. This amount shall be deducted from the member's dues, with the remaining dues going to the Association. This amount shall be set at $5.00.
  3. All requests for funding shall be referred to the Finance Committee for a financial analysis upon which the Executive Board may take action.
  4. Checking and savings accounts for any NCLA funds may be opened only by Executive Board authority.  [Sections and Round Tables may not maintain independent accounts.] Checking and savings accounts existing when these policies and procedures are adopted must also be reported to the Board. Likewise any loans made to or leases entered into on behalf of any part of NCLA must be approved by the Executive Board.
  5. The Association should maintain an unrestricted reserve fund equal to at least ten percent of annual operating expenses.
  6. A comprehensive audit of all committees and sections] will be included in the NCLA audit.
  7. In the budget planning cycle following each biennial Conference the Finance Committee shall make a recommendation for the allocation of the conference net funds, to include a Conference start-up reserve.
  8. Books for the conference financial report shall be closed by the end of the second quarter of the year following the conference.
  9. In the event that the Executive Board dissolves a section or rountable, any remaining funds assigned to that section or roundtable will be deposited into the NCLA Unrestricted Endowment Fund before the next meeting of the Board.

Refund Policy

NCLA Biennial Conference

  1. Cancellations and No-shows.  The NCLA Executive Board will honor requests for refunds received in writing one week prior to the conference.  NCLA will deduct a percentage of the registration fee for administrative processing costs.  The refund will be made within six weeks after the conference has ended.  The request should be sent to the NCLA Administrative Assistant.        Requests for refunds received less than one week before the conference will not be honored.
  2. Cancellation of Conference Due to Inclement Weather.  In the event of inclement weather or a natural disaster, NCLA may have to cancel the conference or a conference sponsored event.  All registrants and speakers will be notified via e-mail and a notice to this effect will be posted on the NCLA website. A full refund will be made in the event that the NCLA conference is cancelled.  If an NCLA sponsored event is cancelled where there is separate fee, the refund would for the separate fee.
  3. Individual Cancellation Due to Inclement Weather.   Individuals requesting a refund due their individual weather circumstances should submit their request to the NCLA Administrative Assistant within one week of the conference.  The NCLA Executive Board will make a decision concerning the request.  The request is subject to an administrative processing fee.
  4. Cancellation Due to the Lack of Participation.   The NCLA Planning Committee reserves the right to cancel the conference or a conference sponsored event in the event the conference/workshop does not meet minimum registration requirements.  A full refund will be given.
  5. NCLA encourages registrants who are unable to attend a conference/workshop to substitute another person whenever possible.
  6. The refund statement and inclement weather policy shall appear on all notices for the conference.
  7. Exceptions to the refund policy can be made by the President in consultation with the Executive Board.

Refund Policy for Roundtable/Sections

Each roundtable/section should establish a refund policy for their events.  The refund date may be established by the sponsoring group based on their fiscal commitments, but the refund date shall be at least one week prior to the event.  The section or roundtable may deduct a percentage of the conference/workshop registration fee from the refund as an administrative processing fee.  The refund will be made within six weeks after the conference/workshop date.  The refund statement shall appear on all registrations forms.  An inclement weather policy shall appear on all notices for programs indicating the refund policy and/or if a program will be rescheduled.

Communications

  1. The Webmaster] shall maintain a calendar of meetings and other events scheduled by NCLA groups. Executive Board members are encouraged to utilize this calendar to avoid scheduling conflicts.
  2. All publications of the Association shall use the official logo/letterhead whenever possible.
  3.  Alkaline permanent paper shall be used by NCLA for all its publications and documentation.

Conference

  1. The NCLA shall schedule conferences at times that do not conflict with religious holidays.
  2. Upon prior approval of the Conference Committee, the Biennial Conference will pay the costs of meeting rooms and audiovisual equipment rental (including telephone lines and computers) and security. [minutes of 7/21/2000 board meeting – printed in Fall 2000 North Carolina Libraries]

 

Non-Discrimination

The NCLA does not discriminate based on race, origin, age, gender, sexual orientation, creed or disability, and therefore will not enter into contract with any person or organization that discriminates. This policy will be made explicit in all contracts between the North Carolina Library Association or its representatives and any person and/or organization for the use of space and facilities for NCLA-sponsored events. If discrimination is proved on the part of any person or organization that has a contract with NCLA, the contract will be considered null and void.

Use of Name

No person or organization(s) may use the name of the North Carolina Library Association without prior consent in writing of the NCLA President, acting on behalf of the NCLA Executive Board.

Conflict of Interest Policy

All members of the Executive Board of the North Carolina Library Association shall avoid conflicts of interest and the appearance of impropriety with respect to Association business.  Should instances arise where a conflict may be perceived, any individual who may benefit directly or indirectly from the Association's disbursement of funds shall abstain from participating in any decisions or deliberations made by the Board regarding the disbursement of funds. [Adopted by the Executive Board October 20, 2005

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Officers

President

Election and Term of Office:

Elected by ballot as Vice-President/President Elect the preceding biennium. Takes office as President at the close of the biennial conference. Remains as member of the Executive Board the following biennium.

Duties:

  • To preside at all meetings of the Association, the Executive Board, and the Executive Committee.
  • To appoint, with the advice of the Executive Board, all standing committee chair, suggest other committee members, and outline duties of all committees.
  • To inform chair and members of committees of their appointment to or release from committees and to provide for orientation of committees.
  • To appoint, with the advice of the Executive Board, ad hoc committees for special purposes to serve until the duties assigned the committee are completed.
  • To appoint, if desired, a parliamentarian as a non-voting member of the Executive Board.
  • To appoint each biennium, with the advice of the Executive Board, the editor of North Carolina Libraries.
  • To hold quarterly meetings of the Executive Board during the biennium. To prepare the agenda and send out notices regarding these meetings. To invite committee members and others who need or wish to attend Executive Board meetings. The last meeting shall be held prior to the opening of the biennial conference and shall include the incoming members of the Executive Board.
  • To serve as ex officio member of all committees except the Committee on Nominations.
  • To dissolve committees which are not functioning or have completed their purposes.
  • To approve all disbursements of monies by the Treasurer, to approve for payment all bills in accordance with the budget adopted by the Executive Board, and to appoint a person to reconcile monthly bank statement with the Association's fund accounts, in accordance with current NCLA financial procedures.
  • To execute with the designated or proper officer of the Board any deeds, mortgages, bonds, contracts, or other instruments which the Executive Board has authorized to be executed.
  • To distribute, or have distributed, handbooks, manuals, and revisions to new Executive Board members and Constitution, Codes, and Handbook Revision Committee members.
  • To answer, or to have answered, all correspondence addressed to the Association.
  • To write reports to the membership for North Carolina Libraries.
  • To work with the editor of North Carolina Libraries in the preparation of the conference issue.
  • To turn over the gavel of office to the incoming President at the end of the biennial conference. To deliver records of the biennium for his term of office to the new President and to give the records of the preceding President to the Archives Committee.
  • To serve as a member of the Executive Board for two years following term as President.
  • To provide representation of the Association at various meetings.
  • To serve on the State Library Commission.

 

Vice President/President-Elect

Election and Term of Office:

Elected by ballot to serve as Vice-President for the first biennium following election, as President the second biennium, as past President the third biennium. In the third biennium, the Past President serves as Chair of the Committee on Nominations.

Duties:

  • To preside at any meeting of the Association or the Executive Board in the absence of the
  • President, or upon request of the President.
  • To serve as a member of the Executive Committee.
  • To serve as chair of the Conference Committee.
  • To serve on the State Library Commission.
  • To perform other duties prescribed by the President or the Executive Board.
  • To deliver to the incoming Vice-President his or her files as Vice-President and send to the Archives Committee the files of the preceding Vice-President.

 

Secretary

Election and Term of Office:

Elected by ballot for the biennium.

Duties:

  • To record the minutes of meetings of the Executive Board, the Association biennial meetings, and any special meetings of the Association; and to distribute within 30 days copies of all Association and Executive Board minutes to all Executive Board members and to the members of the Constitution, Codes, and Handbook Revision Committee.
  • To serve as a member of the Executive Committee.
  • To prepare and/or distribute Association correspondence, notices, resolutions, etc., as directed by the President and the Executive Board.
  • To deposit correspondence, reports, official copies of the minutes, and other records with the Archives Committee.

 

Treasurer

Election and Term of Office:

Elected by ballot as Treasurer Elect the preceding biennium. Takes office as Treasurer on January 1 following the biennial conference.

The Treasurer completes all financial transactions, including tax returns. The books are audited before the new Treasurer takes office. The Treasurer and the Treasurer Elect shall work together during the biennium to ensure an orderly transition.

Duties:

  • Financial
    • To be bonded in the amount set by the Executive Board.
    • To serve as a member of the Finance Committee.
    • To pay all bills, manage invested funds, maintain all financial records for the Association, and execute financial procedures established by the Executive Board.
    • To prepare regular financial reports for the Executive Board.
  • Biennial Conference
    • To work with the Conference Committee treasurer to ensure the proper transfer of funds.
  • Executive Committee
    • To serve as a member of the Executive Committee.

Treasurer-Elect

Election and Term of Office:

Elected by ballot to serve as Treasurer Elect for the first biennium following election and as Treasurer the second biennium. The Treasurer and the Treasurer Elect shall work together during the biennium to ensure an orderly transition.

Duties:

  • To serve as a member of the Executive Board.
  • To serve as a voting member of the Finance Committee.

Regional Directors

Election and Term of Office:

Elected by ballot for two bienniums.

Duties:

  • To serve as members of the Executive Committee.
  • To serve as liaison between the Executive Board and their region of the state
  • To server as members of the Membership Committee
  • To perform other duties prescribed by the President or the Executive Board.

American Library Association Councilor

Election and Term of Office:

Must be personal member of ALA and NCLA in order to be nominated. Elected every four years as part of general election of NCLA officers. Four-year term begins at conclusion of NCLA biennial meeting in year of election.

Duties:

  • To represent NCLA at Council meetings during the ALA annual conference and the midwinter meeting.
  • To serve on NCLA Executive Board as voting member.
  • To provide reports to NCLA Executive Board and the membership of NCLA.
  • To act as liaison between NCLA and ALA.

Southeastern Library Association Representative

Election and Term of Office:

Must be personal member of SELA and NCLA in order to be nominated. Elected as part of the general election of NCLA of officers. Four-year term begins at next Southeastern Library Association biennial conference.

Duties:

  • To serve as member of SELA Executive Board.
  • To represent NCLA at meetings of the SELA Executive Board.
  • To attend SELA President's Meeting immediately preceding each biennial conference.
  • To attend SELA President's Leadership Conference in March of each non-conference year.
  • To serve on NCLA Executive Board as voting member.
  • To provide reports to NCLA Executive Board and the membership of NCLA.
  • To act as liaison between SELA and NCLA.

NCLA Executive Assistant

Background

In December 1989, a permanent NCLA administrative office, staffed by a part-time administrative assistant, was established at the State Library of North Carolina in Raleigh. The administrative assistant is an ex officio member of the Executive Board; Membership Committee; Finance Committee; and Constitution, Codes and Handbook Revision Committee. Beginning in 2009 the administrative assistant position moved to a full-time position (35 to 40 hours per week) and in 2015 the title and position description changed to Executive Assistant. 

Functions of the Office

  • Ensuring that the NCLA office is running efficiently
  • Sending membership renewal notices year round
  • Collecting, crediting, recording and depositing checks that are received the NCLA office
  • Entering financial data into NCLA accounting system (Quickbooks)
  • Maintaining a computer database of memberships and events
  • Providing reports as needed
  • Setting up online registration for events
  • Assisting with planning NCLA events (Workshops, Conference, Legislative Day, Leadership Institute)
  • Handling membership inquiries and complaints
  • Attending NCLA biennial conferences
  • Assisting with mailing list and mailing services for the conference, events and where needed
  • Notifying the executive board, committee chairs, and guests of board meetings
  • Preparing board agendas, membership reports and other material for the board meetings
  • Attending quarterly board meetings, event planning meetings, and offsite events
  • Coordinating bulk mail services and printing for the Association
  • Making available NCLA brochures, stationery, envelopes, and forms
  • Assisting the President, Vice-President and board members with correspondence
  • Receiving, depositing and accounting for all income, in accordance with NCLA Financial Procedures
  • Assist with providing material for Accounting vendor and audits
  • Receiving and reviewing check orders and forwarding them to the treasurer for payment.
  • Other duties as approved by the President, Vice-President and Operations Chair
  • Assisting with and serving on the site selection committees for conferences and other events
  • Negotiating various NCLA contracts as needed
  • Making travel arrangements
  • Managing the NCLA Listserv

Replacing an officer

Per Article VI, Section 4 of the constitution, the Executive Board has the power to “appoint in case of a vacancy in any office a member from the Association to fill the unexpired term until the next regular election.” The bylaws offer further guidance for specific offices:

President/Vice-President: Per Article II, Section 2 of the bylaws:

If it becomes necessary for the Vice­ President to complete the unexpired term of the President, the Vice­ President shall also serve his or her own term as President. In the event of the Vice President becoming President during the unexpired term of the elected President, the Executive Board shall appoint a Vice­ President to serve until the next regular election is held.

Treasurer/Treasurer-elect: Per Article II, Section 5 of the bylaws:

If it becomes necessary for the Treasurer Elect to complete the unexpired term of the Treasurer, the Treasurer Elect shall also serve his or her own term as Treasurer.

Regional Directors: Per Article II, Section 6 of the bylaws:

In case of a vacancy, the Executive Board shall appoint a Director to serve until the next regular election is held.

 

Should the immediate Past President be unable to serve, the Executive Board should select a candidate from the pool of past presidents.

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Standing Committees

General Information

The following committees are regarded as essential to the operation of the Association and are defined in the Constitution as standing committees:

All standing committees are appointed for a two-year term.

Standing committees take office at the beginning of the calendar year following the biennial conference. Other committees may be appointed on a continuing or an ad hoc basis at the discretion of the President. The President provides a charge to the committee. Funds for committee expenses are provided in the Association budget and are available from the Treasurer on request. The President is an ex officio member of all committees except the Committee on Nominations.

Duties of Committee Chair:

  1. To hold meetings of the committee as needed to accomplish its purposes.
  2. To attend meetings of the Executive Board as a non-voting member as specified by the President.
  3. To report to the Executive Board and/or the President as appropriate
  4. Submit a biennial report to the President.
  5. To turn over committee files to succeeding chair and/or NCLA archives as appropriate.

 

Archives Committee

Membership:

Chair, plus six or more members, and the President of the Association, ex officio. Membership shall be based on knowledge of and interest in archival theory, as well as familiarity with the organizational structure of NCLA.

Charges:

  1. To solicit official records, publications, and memorabilia of the North Carolina Library Association.
  2. To maintain a records center for current Association records in the State Library.
  3. To transfer, according to an official records retention and disposition schedule, non-current Association records to the State Archives for inclusion in the permanent records of the Association.
  4. To destroy, according to an official records retention and disposition schedule, records scheduled for disposition.

 

Conference Committee

Membership:

Chairperson (Vice-President/President-Elect of the Association), plus five or more members appointed by the Conference Committee Chairperson, and the President of the Association, ex officio.

Charges:

  1. To plan the biennial conference for the next biennium, and to recommend to the Executive Board the site for the subsequent biennial conference.
  2. To establish and maintain contacts with sections, round tables, and other groups within the Association with regard to programs and meetings scheduled for the conference.
  3. To report regularly to the Executive Board on conference plans.
  4. To negotiate contracts with hotels, convention centers, etc.
  5. To invite speakers for conference-wide events.
  6. To provide for local arrangements.
  7. To provide for registration prior to and during the conference.
  8. To provide publicity for the conference.
  9. To administer all financial affairs of the conference.
  10. To maintain and update the Conference Handbook.
  11. To maintain and update the Conference Web site.

 

Constitution, Codes and Handbook Committee

Membership:

Chairperson, plus six or more members, and the President of the Association, ex officio.

Charges:

  1. To study the Constitution and Bylaws and suggest revisions to clarify and bring up to date these documents.
  2. To draft amendments to the Constitution and Bylaws based on changes suggested by the membership and/or the Executive Board.
  3. To submit to the Executive Board, at least six months prior to the biennial conference, recommended amendments to the Constitution and Bylaws
  4. To provide for the membership by mail, at least 30 days prior to the biennial conference, notice of proposed changes to the Constitution and Bylaws
  5. To maintain compliance of section/round table bylaws with the NCLA Constitution and Bylaws by informing sections/round tables of required changes.
  6. To approve proposed changes in section/round table bylaws prior to their submission to section/round table membership.
  7. To review proposed bylaws for new sections/round tables and make recommendations as appropriate to the section/round table.
  8. To keep the Handbook up to date and submit it to the NCLA webmaster for posting to the NCLA website.

 

Continuing Education Liasion

 The Continuing Education Liaison is appointed by the NCLA President to serve as the liasison between the association and other continuing education initiatives on the state and national level. Duties include (but are not limited to) advising sections and roundtables on continuing education opportunities as requested and serve on the State Library's Continuing Education Advisory Committee during the appointed term.

 

Development Committee

Membership:

Chairperson, plus three or more members, and the President of the Association, ex officio.

Charges:

  1. To work with the North Carolina Community Foundation in the management of the North Carolina Library Association Endowment Fund.
  2. To publicize the Fund and its goals to all who may be interested in libraries in North Carolina, soliciting contributions from all groups of people from all over the state.
  3. To report to the Board and the Membership of the Association on progress of solicitation and receipts from Endowment.
  4. To consult with the Finance Committee of the Association on the use of Endowment receipts.
  5. To report to the Board and the membership of the Association and to the North Carolina Community Foundation on the use of receipts from the Foundation.
  6. To work with the Association Administrative Assistant on procedures for handling money and records and correspondence relating to the Endowment.

 

Finance Committee

Membership:

Chairperson (usually someone familiar with the Association budget), the Treasurer of the Association, the Treasurer Elect, plus two or more members, and the President of the Association, ex officio.

Charges:

  1. To prepare and present Association budgets to the Executive Board.
  2. To make recommendations to the Executive Board regarding all aspects of the Association's finances.
  3. To review on a regular basis the long-range fiscal status of NCLA including fiscal policies and procedures, and to make recommendations to the Board about the management of Association funds.
  4. To study and make recommendations on matters assigned by the Executive Board.

 

Intellectual Freedom Committee

Membership:

Chairperson, plus four or more members and the President of the Association, ex officio.

Charges:

  1. To promote professional and public awareness of the importance of free access to information and the responsibility of libraries to provide such access.
  2. To serve as a clearinghouse for information relative to censorship.
  3. To support libraries in defense of intellectual freedom when requested to do so.
  4. To keep the Association and the Executive Board informed of infringements of intellectual freedom.
  5. To encourage librarians to adopt written selection policies and to secure the approval of such policies by their local boards.
  6. To cooperate with the Public Policy Committee in opposing any statutory abridgment of freedom in the selection and use of library materials.
  7. To urge librarians to ensure the privacy of library records.
  8. To speak for the Association on matters of intellectual freedom when empowered by the Executive Board.

 

Leadership Committee

Membership:

This committee

Charges:

  1. To develop future leaders for North Carolina libraries and for the library profession.
  2. To develop the capacity of north Carolina librarians and paraprofessionals to become leaders in the communities they serve.
  3. To enable the profession to be a positive force for change in society.

 

Legislative and Advocacy Committee

Membership:

Chairperson, plus five or more members, and the President of the Association, ex officio

Charges:

  1. To keep the Association informed of all pending state and federal legislation affecting libraries.
  2. To keep in touch with state and federal legislators, acquainting them with needs of libraries, and justifying budget requests.
  3. To cooperate with other groups in promoting legislation which benefits libraries and librarianship.
  4. To promote good relations between government at all levels and libraries of all types, and to explore ways and means of improving these relationships.
  5. To assist with the planning and promotion of State Legislative Days with other state organizations.
  6. To plan National Legislative Days with on behalf of North Carolina Libraries and NCLA.
  7. To recommend person or organizations for special recognition by NCLA.

 

Membership Committee

Membership:

Chair plus a member to represent each section/round table, and the President, Treasurer, and Directors-at-Large of the Association, ex officio.

Charges:

  1. To promote individual and institutional membership in NCLA.
  2. To recruit new members and encourage non-renewing members to renew their membership.
  3. To prepare membership brochures and other publicity materials to be used for recruiting members.
  4. To cooperate with the editors of North Carolina Libraries and E-NEWS to promote membership in NCLA.
  5. To seek nominations for honorary and life membership according to established criteria, to make recommendations to the Executive Board for these awards by January 31 of the conference year, and to be responsible for all other aspects of awarding honorary and life membership to those selected.
  6. To seek nominations for the North Carolina Library Association Distinguished Library Service Award, according to established criteria, to make recommendations to the Executive Board for this award, and to be responsible for all other aspects of making this award.
  7. To work with membership representatives of the American Library Association and the Southeastern Library association in providing membership information.

 

Operations Committee

Membership:

Chairperson, plus 3-5 additional members who serve on an “as needed” basis.

Charge:

  1. To advertise, hire, interview, and hire the NCLA Administrative Assistant,
  2. To supervise and evaluate, on an annual basis, the NCLA Administrative Assistant.
  3. To offer a direct line of communication for the daily operations of the NCLA office.
  4. To assist, as needed, the NCLA Administrative Assistant with special projects such as NCLA elections, the NCLA biennial conference registration, and the determination of when to route NCLA materials to the NCLA Archives.
  5. To report the routine activities in the NCLA Administrative office to the Executive Board on a quarterly basis and to alert the Board of issues, concerns, and problems with the work of the NCLA Administrative office on an as-needed basis.

 

Publications and Marketing Committee

Membership:

Chairperson, plus six or more members, and the editor of North Carolina Libraries and the President of the Association, ex officio.

Charges:

  1. To provide for continuity and balance in NCLA publications by coordinating and reviewing all materials to be formally published by the Association. (An NCLA publication is defined as one published by NCLA other than by a section or round table.)
  2. To develop and recommend to the Executive Board policies and guidelines for NCLA publications, with the exception of North Carolina Libraries.
  3. To identify publication needs of the Association and make recommendations to the Executive Board as appropriate.
  4. To provide advice and recommendations regarding publications to sections and round tables.

 

Scholarships Committee

Membership:

Chairperson, plus five members, and the President of the Association, ex officio. Membership is for a six-year term, with two members' terms expiring each biennium. One of the continuing members shall be appointed as chairperson.

Charges:

  1. To recommend to the Executive Board policies and regulations for awarding scholarships administered by NCLA.
  2. To publicize the scholarships available.
  3. To receive and review applications for the Appalachian Scholarship, Query-Long Scholarship, the McLendon Scholarship Fund, and the NCLA Memorial Scholarship

NCLA Scholarships Fund

  • The North Carolina Library Association Memorial Scholarship is a $1,000 scholarship.
  • The Query-Long Scholarship for Work with Children and Young Adults is a $1,000 scholarship.
  • The McLendon Scholarship is a $400 scholarship.
  • The Appalachian Scholarship, for a library science student who plans to be a school library media specialist in North Carolina, is a $1000 scholarship.

A scholarship may be awarded for original or continued study in library science:

  1. To a student entering library school for the first time; or
  2. To a student currently enrolled in a library school program; or
  3. To a practicing librarian who wishes to continue his or her studies.

To be eligible for a scholarship, the applicant:

  1. Must currently be a legal resident of North Carolina with a minimum residency of two years.
  2. Must hold an undergraduate degree.
  3. Must have been accepted by a library school. (Persons whose library school applications are pending may apply for the scholarship.)

Major factors to be considered in making the awards:

  1. Academic excellence.
  2. Leadership qualities.
  3. Evidence of commitment to a career in librarianship in North Carolina.
  4. Financial need.
  5. Scholarship opportunities will vary depending on how much funding is available from NCLA.

To apply for any NCLA scholarship, submit the online application and up to three Recommendation for Scholarship Forms no later than May 31, of the conference year.

 

Web and Technologies Committee

Membership:  Chairperson, plus three or more members, and the President of the Association, ex officio. Membership  shall be based on experience with web and other technologies.

Charges:

  1. To provide technical maintenance of the website, website training and content creation support.
  2. To provide other technology support, such as implementation recommendations and training on technology and other related topics, such as webinars.
  3. To provide oversight on various existing and future technologies (i.e., Facebook, Twitter, YouTube) by opening accounts, maintaining administrators, providing recommendations for content, setting contribution guidelines.

 

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North Carolina Libraries Editorial Board

NORTH CAROLINA LIBRARY ASSOCIATION PUBLICATIONS

North Carolina Libraries (NCL) has been published continuously since 1942 as the official publication of the North Carolina Library Association.  It is provided to members of NCLA and is available to non-members on a subscription basis.  Financing is from Association funds supplemented by advertising revenue. Tar Heel Libraries has been provided to members of NCLA since spring 1980 as the result of a relationship with the Division of State Library approved by the NCLA Executive Board. These two publications coordinate efforts to bring news of interest to members of the Association and others. The Tar Heel Libraries mailing list is maintained by NCLA.

North Carolina Libraries Editorial Board

Membership:

  • Editor (appointed by NCIA President each biennium, with concurrence of NCIA Executive Board)
  • Associate Editors (two, appointed by the editor)
  • ertising Manager (appointed by the editor)
  • Book Review Editor (appointed by the edito
  • Indexer (appointed by the editor)
  • Research Editor (appointed by the editor)
  • tion and Round Table Editors (appointed every biennium by each section or round table)
  • State Library Representative (appointed by State Librarian)

Specific Functions:

Editor

  • Responsible for all phases of operation and publication.
  • Responsible for final selection of material published.
  • Reports to NCLA Executive Board on general program for NCL.
  • Seeks assistance and suggestions from NCLA Executive Board and the membership as a whole.
  • Serves as voting member of NCLA Executive Board.

Associate Editors

  • Provide assistance to the editor.
  • Serve as guest managing editors for issues as assigned by the editor.
  • Assist in jury process for manuscripts submitted for publication.
  • Report directly to the editor.

NCL Editorial Board

Advertising Manager

  • Solicits advertisements from appropriate sources.
  • Maintains appropriate records.
  • Provides advertising copy to the editor on timely schedule.
  • Reports directly to the editor.

Book Review Editor

  • Responsible for selecting books and reviewers for "North Carolina Books" column.
  • Compiles reviews and provides copy to the editor on timely schedule.
  • Reports directly to the editor.

Indexer

  • Provides final copy of index to the editor prior to publication of final issue of volume.
  • Indexes NCL on continuous basis.
  • Re:ports directly to the editor.

Research Editor

  • Responsible for preparation of "Library Research in North Carolina" column.
  • Reports directly to the editor.

Section and Round Table Editors

  • Represent section or round table on NCL Editorial Board.
  • Represent NCL to section or round table.
  • Solicit and provide initial review of manuscripts to be published in NCL.
  • Review manuscripts as requested by the editor, providing recommendation and review on timely basis.
  • Attend NCL Editorial Board meetings regularly.
  • Serve as guest editors of issues or special sections of articles as requested by the editor.

Sections

General Information

A section represents a type of library, or field of activity, or field of librarianship clearly distinct from that of other sections. Sections may be organized by application, signed by 100 voting members of the Association, and approved by the Executive Board. Sections have their own budgets. They receive $5 from each NCLA member who joins the section, and may charge fees for events and programs. Sections often have their own committees for programming and other activities.

Sections

Sections may be organized upon petition of 100 members of the Association.

Membership in NCLA includes membership in one section. Additional sections may be joined upon payment of an additional fee.

Sections may be discontinued by the NCLA Executive Board when in its opinion the usefulness of that section has ceased. For active sections, a majority vote of the members is required prior to the Executive Board’s action.

Each section elects officers (chair, chair-elect, secretary, etc.) to serve for one term, or the officers may be appointed by the President.

Each section may adopt its own bylaws, which are not to conflict with Constitution and Bylaws of NCLA.

Funds are allocated for sections in the Association budget and are available from the Treasurer.

Sections may charge fees for their own purposes.

All monies are to be channeled through the NCLA Treasurer.

Duties of Section Chairs:

  • To serve as a voting member of the NCLA Executive Board.
  • plan and conduct meetings of the section Executive Committee.
  • appoint a section editor for North Carolina Libraries.
  • To appoint a Nominating Committee and other committees within the section as necessary.
  • To provide for workshops, programs, etc., at the biennial conference and at other times as appropriate.
  • To preside at the business meeting of the section at the biennial conference.
  • To represent the section in affiliated groups as appropriate.
  • To inform the Constitution, Codes, and Handbook Revision Committee of proposed changes in section bylaws.
  • To submit a biennial report to the President.
  • To arrange for transfer of records to succeeding chairperson and/or NCLA archives as appropriate.
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Financial Procedures

Procedures and Guidelines

  1. Income
    1. All income (checks, cash, and/or credit card payments) is sent to the Administrative Assistant for deposit with NCLA deposit form
    2. Monthly, the Treasurer will post revenue to the appropriate fund in the accounting system
    3. As membership applications and renewals are received the Administrative Assistant will:
      1. Record section/Round Table and endowment income on the deposit form
      2. Update the membership databases
      3. Monthly, or upon request, send section and Round Table membership list to appropriate chair
      4. Update the membership listserv
    4. All operating fund interest earned will be retained for the operating fund of NCLA
    5. The Finance Committee will serve as advisors to the treasurer in determining the best way to increase income gained from investments.  Expenditures from investments will be dealt with under separate procedures based on the purpose of the restricted fund.
  2. Expenditures
    1. Check request (with appropriate receipts and NCLA Check Request Cover Sheet) are:
      1. signed by the section/round table chair and /or treasurer
      2. mailed to the Treasurer.
    2. Biweekly, the Administrative Assistant forwards completed check request forms to the treasurer with invoice and or receipts attached.
    3. Biweekly, the Treasurer:
      1. receives the check request
        1. pays the invoice(s) electronically, or
        2. prepares the check(s), signs and mails the check(s)
          1. directly to the payee for checks in amounts less than $2,500
      2. to a designated third party designee for a second signature on checks in amounts of $2,500 or more.  The third part y designee then signs the checks(s) and mails it directly to the payee
        1. completes the check request form with check or bank reference number and date of payment
    4. Monthly, the Administrative Assistant will forward all receipts for credit purchases indicating line item to the treasurer.
    5. Monthly, the treasurer will reconcile the credit card statement with receipts from the Administrative Assistant.
    6. The Administrative Assistant will maintain a record all assets purchased including item, date, serial numbers, disposition and cost.
    7. Expenditures from investments will be dealt with under separate procedures based on the purpose of the restricted fund
  3. Reporting
    1. Monthly, the Treasurer
      1. prepares an income and expenditure report for the operating budget
      2.  prepare an income and expenditure report for the fund accounts s documents
      3.  sends documents (and b above)  to Finance Committee, the check co-signer and as requested to section/round table chairs, President and officers.
      4. receives, reconciles and retains the bank statement for his/her records
      5. sends a copy of the backup file from the accounting software and a copy of the bank statement to the third party appointed by the President, usually a member of the Finance Committee, who reconciles the bank statement o the association’s fund accounts.  This third party may not be the one who makes deposits or is authorized to sign association checks.
    2. Quarterly, the treasurer
      1. prepares a quarterly financial report no later than 20 days into the next quarter.  If an Executive Board meeting is scheduled previous to this date of the month, every effort shall be made to provide the report prior to the meeting.
      2. Posts the reports to the NCLA web site.
    3. Annually, the treasurer will prepare financial records for completing IRS Form 990 and forward the reports to a CPA for completion of the IRS Form 990.
    4. The NCLA Treasurer will present the names of a proposed tax preparer and auditor to the NCLA Board, for approval.
    5. Section and Round Table chairs may request membership income and expenditure reports, and other pertinent documents, from the Administrative Assistant and /or Treasurer as needed, or may at any time make a standing request for continuing monthly reports
       

Archives Committee Records Retention

Introduction

The North Carolina Library Association Archives Committee is responsible for soliciting records, publications, and memorabilia of NCLA, maintaining a records center for current records, transferring non-current records to the North Carolina State Archives, and destroying records scheduled for disposition. This Records Retention and Disposition Schedule is intended to guide NCLA officers in transferring records to the Archives Committee as well as to provide the committee with instructions on retaining, transferring, or destroying NCLA records.

The types of materials the Archives Committee solicits include:

  • Official minutes of the Association and its sections, round tables, and committees
  • All correspondence of all officers and chairpersons
  • Financial records, including treasurers' reports
  • Membership lists
  • Committee appointments
  • One copy of each issue of North Carolina Libraries and two copies of other publications, including each issue of newsletters and published reports
  • Two copies of printed materials related NCLA, including conference and workshop programs and invitations
  • Labeled black and white photographs (preferred over color for better preservation)
  • Reports, speeches, and other documents pertinent to the Association's business
  • Photocopies (on acid-free paper, if possible) of newspaper clippings
  • Any other records, regardless of media, such as videocassettes, audiocassettes, and computer files

Transfer of Records

At the close of a biennium, each officer of NCLA transfers all records of the biennium to the officer's successor. The officer also transfers to the Archives Committee the records of the officer's predecessor. Thus, each person currently in office should have records from the current biennium and the preceding biennium. All other records should be transferred to the Archives Committee. Every effort should be made to transfer these records to the Archives Committee within a year of the end of a biennium. (If any officer does not need records generated during the preceding biennium, the committee will accept early transfer of those records.) The Secretary keeps the official record of meetings of the Executive Board, biennial meetings, and any special meetings of the Association. The Secretary is responsible for depositing these official records with the Archives Committee. The Archives Committee maintains current records in a records center located at the State Library of North Carolina. Administrative records, publications files, clippings files, history files, and other files to be retained permanently as indicated by this schedule are transferred to the State Archives after six years. The committee destroys financial records as instructed by this schedule after audit has been completed and resolved. The committee destroys applications records as instructed after four years.

 

Executive Board

1. Executive Board Administrative Records. Records concerning the administration of the NCLA Executive Board. File includes official minutes, agendas, correspondence, section reports, committee reports, treasurers' reports, conference and workshop records, and other related records.

Disposition instructions: Secretary transfers to NCLA Archives Committee. After six years, Archives Committee transfers to State Archives for permanent retention.

President

1. President Administrative Records. Records concerning the administration of the office of President. File includes correspondence, reports, executive board records, section records, committee records, conference and workshop records, related organizations correspondence and reports, and other related records.

Disposition instructions: Transfer to NCLA Archives Committee. After six years, Archives Committee transfers to State Archives for permanent retention.

Vice President/President-Elect

1. Vice President/President-Elect Administrative Records. Records concerning the administration of the office of Vice President/President-Elect. File includes correspondence, reports, conference and workshop records, and related records.

Disposition instructions: Transfer to NCLA Archives Committee. After six years, Archives Committee transfers to State Archives for permanent retention.

Secretary

1. Secretary Administrative Records. Records concerning the administration of the office of Secretary. File includes correspondence and related records.

Disposition instructions: Transfer to NCLA Archives Committee. After six years, Archives Committee transfers to State Archives for permanent retention.

[Note: For official minutes and other official records, refer to Executive Board records.]

Treasurer

1. Treasurer Administrative Records. Records concerning the administration of the office of Treasurer. File includes correspondence, treasurer's reports, audit reports, budgets, membership lists, and related records.

Disposition instructions: Transfer to NCLA Archives Committee. After six years, Archives Committee transfers to State Archives for permanent retention.

2. Treasurer Financial Records. Records concerning NCLA fiscal matters. File includes receipts, invoices, bank statements, checking account balance books, honesty bonds, travel records, and other related fiscal records.

Disposition instructions: Transfer to NCLA Archives Committee. Destroy when NCLA audit has been completed and resolved.

Sections, Round Tables, Committees

1. Administrative Records. Records concerning the administration of each NCLA section, round table, or committee. Files include reports, minutes, agendas, correspondence, treasurers' reports, bylaws, conferences and workshops, clippings, membership lists, and related records.

Disposition instructions: Transfer to NCLA Archives Committee. After six years, Archives Committee transfers to State Archives for permanent retention.

2. Financial Records. Records concerning the fiscal matters of each NCLA section, round table, or committee. Files include receipts, invoices, travel records, bank statements, checking account balance books, and related fiscal records.

Disposition instructions: Transfer to NCLA Archives Committee. Destroy when NCLA audit has been completed and resolved.

3. Publications Records. Publications and printed materials of each NCLA section, round table, or committee. Files include publications, newsletters, conference and workshop programs and materials, exchange lists, subscriptions, manuscripts, and related records.

Disposition instructions: Transfer two copies of each publication and printed material to NCLA Archives Committee. After six years, Archives Committee transfers to State Archives for permanent retention.

4. Section and Round Table Committee Records. Records concerning standing, special, and ad hoc committees. Files include reports, minutes, agendas, correspondence, conferences and workshops, and related records.

Disposition instructions: Transfer to NCLA Archives Committee. After six years, Archives Committee transfers to State Archives for permanent retention.

CONFERENCES AND WORKSHOPS

1. Conference and Workshop Records. Records concerning planning and programs of conferences and workshops. File includes correspondence, exhibit records, programs, speeches, photographs, clippings, tapes, and related records.

Disposition instructions: Transfer to NCLA Archives Committee. After six years, Archives Committee transfers to State Archives for permanent retention.

PUBLICATIONS

1. Publications Records. Records concerning publications produced by NCLA. File includes correspondence, reports, surveys, publications, exchange lists, subscriptions, manuscripts, and related records.

Disposition instructions: Transfer records and one copy of each issue of North Carolina Libraries and two copies of all other publications to NCLA Archives Committee. After six years, Archives Committee transfers correspondence, reports, surveys and publications to State Archives for permanent retention. Destroy exchange lists, subscriptions, and manuscripts when reference value ends.

History File

1. History File Records. Records concerning the history of NCLA and its sections, round tables, and committees. File includes scrapbooks, clippings, chronologies, photographs, and related records.

Disposition instructions: Transfer to NCLA Archives Committee. After six years, Archives Committee transfers to State Archives for permanent retention.

Administrative Assistant

1. Administrative Assistant Administrative Records. Records concerning the administration of the office of the Administrative Assistant. File includes correspondence, reports, and related records.

Disposition instructions: Retain in office until reference value ends then transfer to NCLA Archives Committee. After six years, Archives Committee transfers to State Archives for permanent retention.

2. Administrative Assistant Financial Records. Records concerning fiscal matters of the office of theAdministrative Assistant. File includes travel records, receipts, invoices, and related fiscal records.

Disposition instructions: Transfer to NCLA Archives Committee. Destroy when NCLA audit has been completed and resolved.

Operations

NCLA Calendar

 

Date

 

Annually

 

Conf. Year

 

Biennially

 

Non-conf.

Year

 

 

Action or Deadline

Jan 1

 

 

 

X

New Treasurer office

(every four years)

Jan 1

 

X

 

 

Annual budget goes into effect

Jan 31

 

X

 

 

Honorary and Life membership nominations are submitted to the Executive Board

Feb 10

X

 

 

 

NCL deadline

Spring

 

 

 

X

Annual budget is prepared

Apr 1

X

 

 

 

Membership renewal deadline for members whose dues are in arrears

Apr 1

 

X

 

 

Deadline for petition candidates to submit 50 signatures to Chair on Committee on Nominations

May 1

 

 

X

 

Ballots mailed to voting members

May 10

 

 

X

 

NCL deadline

May 31 of conference year X      

Scholarship applications due

June 1

 

 

X

 

Deadline for return of ballots

Aug 10

X

 

 

 

NCL Deadline

Fall

 

 

X

 

Biennial Meeting.  All officers except Treasurer assume office

Nov 1

 

 

 

X

Deadline for Committee on Nominations to present slate of candidates for NCLA offices.  In alternate biennial elections two candidates for ALA Councilor shall be included.

Nov1-Apr 1

 

 

 

 

List of nominees published in NCL

Nov 10

X

 

 

 

NCL deadline

 

Note:  This calendar includes only those dates which are not subject to change.  Refer to appropriate documentation for additional dates and deadlines.

 

Bulk Mailing

NCLA has a Bulk Mail Account with the USPS for mailing of the Tar Heel Libraries Newsletter, North Carolina Libraries Journals, and other mailings to membership as needed.To use the bulk mail service the mailing must contain a minimum of 250 pieces. USPS has specific preparation and arrangement requirements for using Bulk Mail.

NCL and THL are both mailed using CES Mailing Service (Raleigh, NC). This service prepares the mailing according to USPS requirements for bulk mail. NCLA pays CES for this service.

CES Mailing Service charges a min. of $100 to prepare all mail jobs. In most cases this will cover all costs associated with regular mailings -costs for larger mailed items such as THL or NCL are usually higher.

NOTE: The NCLA office will not prepare or present bulk mail to the USPS directly. If Sections or Round Tables wish to prepare their own mailings using labels they can obtain the instructions for preparation from the NCLA office and present the completed Mail Job to the Bulk Mail Service Center, (near the airport), Raleigh, NC.

Mailing Jobs less than 250 pieces:

The NCLA office will assist in preparing mailings less than 250 pieces. Each piece is charged regular First Class Postage and is stamped in the NCLA Office. Please allow 10 days for the preparation of all mail jobs to your schedule for getting your piece mailed out. Sections/Round Tables can prepare the mailing and deliver completed envelopes to the NCLA office to affix the postage.

NCLA Electronic Discussion Group

NCLA members have access to a listserv (NCLA-L) that keeps them informed of upcoming events, issues of importance to the profession, and news about the association.

The listserv is restricted to NCLA members.

To opt out of the listserv, email nclaonline [at] ibibilo [dot] org.

To post a message to the listserv, address it to:

               nclalistserv [at] gmail [dot] com

Please allow time for moderation.

 

 

Add to sub-page menu?: 
No

Forms

Membership application form

Membership Application Form

 

 

 

Motion form

Motion Form

TO RECORD YOUR MOTION ACCURATELY in the minutes of the Board, please restate the motion on this sheet exactly as presented and give it to the Secretary.

Thank You.

MOTION

 

MOVED that:  _________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

 

                 By:  ___________________________

 

Seconded by:  ___________________________

 

        Session:   ___________________________

 

            Date:   ___________________________

 

Request for reimbursement of travel expenses

Request for Reimbursement of Travel Expenses

NORTH CAROLINA LIBRARY ASSOCIATION

    Name:_____________________________________________________________________               Date:   _________________

Address:    __________________________________________________________

__________________________________________________________

__________________________________________________________

 

Section, Round Table, Committee, etc.:________________________________________

Destination/Purpose of Trip(s):_______________________________________________

Time and date leaving:_________________ Time and date returning: ______________

Summary of Reimbursable Expenses (State rates for instate/out-of-state)

No of Each          Meal Rate

               Meals:Breakfast(s)      _________   x  $ 6.50/6.50      =    $____________

Lunch(es)           _________   x  $ 8.50/8.50      =    $____________

Dinner(s)            _________   x  $14.50/16.50    =  $____________

Type of Transportation:_________________________________________          $___________

Lodging (attach receipt): $55.50/66.00$___________

Registration (attach receipt):$___________

Mileage:  ___   miles    x   $0.36    =            $____________

Other:(Explain & attach receipts):                                                                                        $___________

  Total Due          $ __________

SUBMITTED FOR PAYMENT: ____________________________________________                   ______________________________

                              Signature of Requestor                                                                           Date

APPROVED FOR PAYMENT:                                                                                                                  ______________________________

                                                                  Signature of Chair or President                                                                Date

(Do not write in this space – For use by Treasurer only)

Check Number:                                               _                            Date:                                   ____________________________

Budget Code:                                                                           Signature of Treasurer:                                                                                                 

rev. 2003-05-20

Challenged work

Title: 

_____________________________________________________________________

Author/Performer:

__________________________________________________________
(last, first name)

Copyright/Issue Date:

_______________________________________________________________

Publisher/Producer:

_________________________________________________________________

 

Type of Work

Print:  ___Book  ___Textbk  ___Mag.  ___Newsppr.  ___Pamph.  ___Play  ___Student Publ.

Non-Print:  ___Artwork  ___Film  ___Photo  ___Sound Recording  ___Video  ___CD-ROM

Other:  ___Collection  ___Exhibit  ___Performance  __Speech  __On-Line Resource ___Other

Grounds for Challenge:  (check all applicable)

Cultural:  ___Anti-Ethnic  ___Insensitivity  ___Racism  __Sexism  ___”Inaccurate”  ___Other:

 (explain) ____________________________________________________________________________

Sexual: ___Homosexuality  ___Nudity  ___Sex Education  ___Sexuality Explict

Values:  ___Anti-Family  ___Offensive Language  ___Political Viewpoint  ___Religious viewpoint

___Unsuited to Age Group

Social Issues:  ___Abortion  __Drugs  __Occult/Satanism  ___Suicide  ___Violence

Initiator of Challenge: _______________________________________________________________

Organization supporting challenge:___________________________________________________

Contact person for institution being challenged: (name, address, phone, fax, e-mail)

_____________________________________________________________________Type of Institution/library being challenged:___________________________________________

Status of material: ___Unknown  ___Material Retained ____Material Removed  ___Material Stolen/Defaced 

Send to:  Intellectual Freedom Committee, NCLA, 1811 Capital Blvd., Raleigh, NC  27604-2144.

Sample by-laws

Sample Bylaws

FOR SECTIONS/ROUND TABLES

Artilce I - Name

The name of this organization shall be the ________________________________ of the North Carolina Library Association.

Article II - Objectives

The objectives of this organization shall be to unite in this group North Carolina Association members interested in _____________________, to provide an opportunity for discussion and activity, and to seek to fulfill the purposes of the North Carolina Association.

Articlee III - Members

Members of the North Carolina Library Association who state a preference for this [section/round table] at the time of payment of Association dues shall become members.

Article IV - Officers

Section 1. he officers of this organization shall be:  Chair, Chair-Elect, who shall serve as Vice Chair, a Secretary/Treasurer, and two Directors. 

Section 2. The Chair-Elect, the Secretary/Treasurer, and the two Directors shall be elected at the regular biennial meeting and shall serve for a two-year term, or until their successor are elected and have assumed their duties.           

Article V – Executive Committee 

The Executive committee shall consist of the Chair, the Vice-Chair, the

Secretary/Treasurer, the immediate past Chair and the two Directors.  The Executive Committee shall have general supervision of the affairs of the [section/round table] and shall have the power to act for the [section/round table] on administrative business of the [section/round table] in the intervals between biennial meetings.  Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meeting.

ARTICLE VI.  MEETINGS

Section 1. The regular meeting shall be held as a [section/roundtable] meeting during the biennial meeting of the North Carolina Library Association.

Section 2. Special meetings may be called by the Chair, by the Executive Committee, or by the Executive Committee, or by the Executive Board of the Association of the Association upon written request, signed by 15 members.

Section 3. Twenty-five percent of the membership of the [section/round table] shall constitute a quorum.

Article VII - Elections

Section 1. The Chairperson shall appoint a Committee on Nominations who will present the name of at least one candidate for each elective office, consent being secured from the nominees.  Any member or members of the [section/round table] may present a candidate or candidates for the elective offices of this [section/round table] provided that they notify the Chair of the [section/round table] and that the consent of the nominee or nominees has been secured and so indicated on the notification.

Section 2. A majority of those attending a regular meeting shall constitute election.

Article VIII – Special Duties of Officers

Section 1. The Chair shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the [section/round table].

Section 2. The Chair shall serve as ex officio member on all committees with the exception of the Committees on Nominations.  The Chair shall also serve as Chair of the Executive Committee.

Section 3. New committees may be created and old committees discontinued by the Executive Committee, provided that such action is not contrary to the wishes of the membership of the membership of this [section/round table] as expressed at the most recent meeting the [section/roundtable].

Section 4. The Chair-Elect shall assume the responsibilities and perform the duties of the Chair in the event of absence, death, disability, or resignation of the Chair.  They shall serve as Chair during the two years following their term as Chair elect.

Section 5. The Secretary/Treasurer shall perform the duties normally accepted for such offices.

Section 6. In the event of absence, death, disability, or resignation of the Chair and the Chair-Elect during the interval between the biennial meetings, the Executive Committee shall fill such vacancy or vacancies by the appointment of a member or a members of that committee.  Such appointment or appointments shall remain in force until the next regular meeting of the [section/roundtable]. 

Article IX – Parliamentary Authority 

Section 1. Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article X - Amendments

These rules may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of this [section/roundtable], or by a mail ballot, provided that the request for such action be submitted to the Executive  Committee in writing and signed by 15 members of the [section/roundtable] and that the total number of returned ballots be at least 25 percent of the membership, two-thirds of which shall be affirmative.

Adopted [date]

Conference Handbook

A. Biennial Conference Purpose

The biennial conference of the North Carolina Library Association furthers the purpose of the Association, which are to promote libraries, library and information services, and librarianship, and to champion intellectual freedom and literacy programs. It provides a forum for discussing library-related issues and opportunities for professional growth. The conference supports both formal and informal networks of libraries and librarians and helps the profession identify and resolve special concerns of minorities and women in the profession.

In addition, the biennial conference provides revenue for the Association.  Distribution of conference revenue is determined by the Executive Board upon recommendations from the Finance Committee.  The biennial conference provides opportunities for continuing education.  Programs and exhibits provide information about new concepts, new services, and new products.  Library personnel in the state have opportunities to make presentations in their areas of expertise.

The biennial conference provides opportunities for networking.  Whether participants are gathering around a snack area, waiting to talk to an exhibitor or for a meeting to start, or attending a meal function, they will meet and talk with others whom they will find interesting and helpful.

The biennial conference provides opportunities for promotion of the profession through publicity, outreach and community interest.

Pre-Conferences

Pre-conferences offer opportunities for constituent and related external organizations to present topics of interest to the profession in more intensive, in-depth session than are offered during the conference.

Pre-conference activities are coordinated by the Conference Committee and pre-conference bills are paid by the conference treasurer. Profits from pre-conferences are divided as follows:

NCLA sections, committee and round tables: 25% (conference)

75% (sponsoring group)

non NCLA affiliated groups: 50% (conference)

50% (sponsoring group)

B. Conference Committee

Successful conference planning requires creativity, professionalism, thoroughness and organization, foresight, patience, and a sense of humor.  It is a rewarding challenge.

The Conference Committee has responsibility for the biennial conference and should be representative of the Association Membership of the committee should reflect the diversity of the membership in terms of types of libraries represented, employment categories, regions of the State, ethnic background, and gender of members.

The Chair of the Conference Committee, the NCLA Vice-President/President Elect, is responsible for choosing and organizing a group to plan and oversee the conference. S/he is also responsible for monitoring the work of the Conference Committee and its subcommittees while working closely with chairs of sections, round tables and committees of NCLA.

Elements of the organizational structure may include, but are not limited to, site selection, program planning, exhibits, registration, publicity, finance, placement center, hospitality, local information, tours, etc.

The Chair of the Conference Committee reports to the NCLA Executive Board on a quarterly basis. The Executive Board is responsible for approving site for future conferences and all registration rates and fees, including exhibitor fees.  The status of the conference plans and conference finances should be a part of each report by the Chair to the Executive Board.

C. Site Selection

In selecting a site for the NCLA Biennial Conferences, historically the Association looks first at the three things identified by ALA’s Chapters in a 1988 survey: meeting facilities, location and cost. To elaborate, we have to determine:

  1. Are the conference facilities contained in one easily accessible area? Do the meeting rooms meet our needs, including number and size? Is exhibit space adequate and easily accessible? Are all of the above inviting to attendees? Are all facilities fully ADA accessible?
  2.  Is the location centrally located and accessible by car to all members? Many members choose to drive to the conference for one day only. It has been forty years since NCLA met outside the Triad, the Research Triangle area or Charlotte. Will the location afford attendees safety?
  3.  Can the participants afford to attend; and will NCLA make money? The two are interrelated. Cost of meeting facilities is critical. Will the local convention bureau arrange a beneficial financial package? Are caterers reasonable and competent? Are hotel rates reasonable, will NCLA benefit from the hotel package, and will attendees stay at conference hotels? A number of attendees appreciate the option of a less expensive conference hotel.

These three major criteria will play the largest part in site selection, but in addition, the Association needs to consider, in general order of importance:

The Site Selection Committee for the Executive Board is appointed by the President-Elect. The committee should use as many of the above criteria as possible in preparing a list of possible sites, assigning weight to the most important while realizing that no site can meet every need.

The Site Selection Committee should begin negotiations as early as possible and offer the Executive Board a number of options early enough that they may make an informed decision without being rushed.  It is also incumbent upon the site selection committee to be aware of the recent financial health of both the conference and the association in order to pursue options best suited to the association’s financial needs.

D. Exhibits

Exhibits are an important component of each NCLA Conference. The inclusion of exhibits provides an opportunity for librarians, vendors and company representatives to meet and exchange information and concerns. In view of the increasing use of telephone contacts, these face-to-face meetings become even more important. Exhibits offer librarians a chance to examine and to evaluate new titles, products and services. In addition the fees charged to exhibit booths are a significant part of the Conference income.

The Exhibits Committee should make every effort to compile and maintain a mailing list, which includes companies whose products and services will appeal to all types of libraries and librarians. Exhibitors should include both established and emerging companies.

The selection of a decorator may, to some extent, be determined by the Conference location. Some sites will have their own decorating staff; at other sites, it will be necessary to contract with an outside decorator or exhibit service. It is important to identify a decorator who can be flexible and who will be on-site throughout the Conference. [Nothing ever goes as planned.] The decorator or the Conference site staff should be prepared to handle pre-Conference shipment and to assist with shipping when exhibits close.

Booth layout will be planned by the decorator and may be influenced by the exhibit facility’s structural features. Booths should be one standard size but should allow for doubling or tripling

Booth assignments are made by the Exhibits chair as the reservation payment is received. Companies who respond early are usually assigned the choice locations. Traditionally, the Exhibits Committee has tried to avoid placing competitors in near-by booths.

The exhibit hall layout and a list of exhibitors should be included in the Conference materials. Each booth should include signs with the company name and the booth number. Booth numbers are crucial and should probably be a separate sign since some exhibitors will use their own company banners. The layout, an exhibitor list, and booth signs make it possible to find companies with a minimum of confusion and inconvenience. All representatives should have standard Conference name tags provided by the Registration committee.

Because many companies will be using expensive equipment, security and equipment are important concerns – both for the exhibitors and the Association. The exhibit hall should be secure (guarded, if necessary) 24 hours a day and either the Conference facility or the Association should have adequate insurance coverage in effect.

The primary concern in planning exhibits should be bringing librarians and vendors together. Unfortunately, the scheduling of the Conference programs rarely allows free time to visit the exhibits. Therefore, plans should be made which will encourage visits to the exhibit hall. Extended hours on the first day of exhibits provide a good opportunity to browse when there are no other scheduled programs or meetings. Serving early morning coffee or afternoon soft drinks in the exhibit hall is another way to encourage people to attend the exhibits.

Exhibit passes should be available for people who are not registered for the Conference. Allowing the public to attend exhibits provides an excellent opportunity for out-reach and publicity.

E.   Finances/Conference Treasurer

The conference treasurer has two major responsibilities with respect to the biennial conference: budgeting and general accounting.

The budget process is a function based on historical information from past conferences, which provides a plan of spending for each area of conference responsibility. It is a basic financial blue print from which local arrangements, the placement center, exhibits, etc., are able to plan their specific areas of the conference with the amount of dollars available.

The purpose of the general accounting function is to inform the various planning participants about their progress relating to the initial budget and to inform the Board of NCLA, through the NCLA treasurer, whether the conference is projected and/or has been a financial success. General accounting functions should be conducted according to general accounting principles.

A further purpose of general accounting is to keep the NCLA treasure informed regarding revenues and expenditure for purposes of reporting this information within the organization’s tax return and financial statements, which are audited.

F. Program

The Program Committee for the NCLA Biennial Conference is responsible for planning the three General Sessions as well as working with the NCLA Biennial Conference program planners designated by the various NCLA committees, round tables and sections. The Chair of the Program Committee is a member of the Executive Board of the Conference Committee

Programs are planned with the needs of the NCLA membership foremost, but also to attract non-NCLA affiliated groups with an educational focus.

The Program Chair must make all contacts with the program planners of all NCLA committees, round tables and sections. A list of these is located in the NCLA Handbook

Non-NCLA affiliated groups which have been included in the past are the North Carolina Writers’ Network and the Friends of the North Carolina Public Libraries. The Program Chair should include other groups as identified. Increasingly, there has been a demand for meeting rooms and time slots for users’ groups of major bibliographic utilities and integrative automated library systems, many of who may not be NCLA members. The Program Chair should work with the Registration and Conference Committees to determine registration fees or waivers for these non-NCLA affiliated groups and individuals.

The Program Subcommittee is appointed by the Chair of the Conference Committee.  Membership of the Program Subcommittee is representative of the NCLA membership at large and as such should include academic, public, and school librarians as well as library educators. The Program Subcommittee selects the speakers for and determines the format of the three General Sessions subject to overall approval of the Conference Committee.  As much as possible, the Program Subcommittee will select speakers who an address some aspect of the Conference theme.

The Chair of the Program Committee works in especially close contact with the Chairs of the following committees: Publicity, Registration, and Local Arrangements. As soon as the Chair of the Program Committee determines the formats and times of the General Sessions and receives plans from the program planners of the various NCLA committees, round tables and sections, this information is passed on to the Chairs of the aforementioned committees.

Program planners for the various NCLA committees, round tables, and sections look to the Chair of the Program committee for leadership in terms of general ideas and suggestions for speakers, size and arrangement of meeting rooms, food and refreshments and time slots and length of time for sessions. The Chair of the Program committee facilitates the planning of jointly sponsored sessions and encourages informal as well as formal sessions. Although not responsible for making hotel reservations for speakers other than the General Session speakers; the Chair of the Program Committee should remind individual program planners to make hotel reservations for speakers for their programs. Based on the anticipated audience and estimated attendance, program planners communicate to the Chair of the Program Committee specific instructions regarding the room setup arrangement desired and audiovisual and electrical setup required. Table talks are defined as informal sessions, which may be repeated, and are designed for discussing various issues of interest among no more than 15 people. Audiovisual and electrical setups have not traditionally been provided for table talks because of the expense involved and the fact that, since large areas are often sectioned off to accommodate multiple table talks, noise can be a distraction when audiovisuals are used.

A General Session is planned for every day of the Conference, which traditionally has been held from Wednesday through Friday, with pre-conference events and early registration occurring on the preceding Tuesday. One of the three General Sessions is designated the Ogilvie Lecture in honor of Phillip Ogilvie, former NC State Librarian. The Ogilvie Lecture addresses the professional issues in librarianship. The third General Session, sometimes occurring in conjunction with the NCLA Conference Luncheon held on the final day of the Conference, is usually recreational rather than instructive. The formats of the General Sessions may vary according to the content of the information to be shared, including, but not limited to lectures, panels, skits, musical performances and slide shows.

Speakers who are librarians and educators usually require the reimbursement of travel and lodging expense. In cases where there is no set speaker’s fee, a modest honorarium of $300 - $500 is appropriate, particularly for non-NCLA members. The Program Chair will make every attempt to accommodate schedules of speakers for both the General Sessions and the individual programs.  Although speakers for the General Sessions may also be obtained through contact with various speakers’ bureaus, prices for non-librarian speakers range from $3,000-$10,000 plus reimbursement of travel and lodging expenses.

Serving as the advocate for financial support NCLA Conference program planners, the Chair of the Conference Program Committee is a member of the NCLA Finance Committee during the year proceeding the Biennial Conference and as such attends regularly scheduled and called meetings of NCLA Finance Committee. The Chair of the Conference Program Committee serves as liaison from the Executive Board and in this capacity gives updates on funding decisions regarding Conferences programming.

G. Conference Registration

The purpose of conference registration is to handle pre-registration and registration of delegates to the conference. The focus of the committee should be on the provision of effective ad professional customer service with a consideration of the best use of volunteer professionals’ time and cost effectiveness.

Responsibilities of the conference registration committee are:

All registration rates and fees are approved by the NCLA Executive Board. The Chair of the Conference Committee establishes policy regarding which speakers, guests, etc. do not pay fees to attend the conference.

The Registration Chairperson works with the Publications Chairperson to design an appropriate pre-registration form and name tag to enhance the theme of the conference. The Registration Chairperson interacts with the Program Committee Chair to identify special events to be placed on the pre-registration form and with the Local Arrangements Committee Chair to arrange adequate and convenient registration facilities at the conference.

H. Local Arrangements

The planning done by the Local Arrangements Committee will be essential for a successful conference. Therefore, it is imperative that good lines of communication be established among the committee chair, sections and round tables.

The Local Arrangements Committee has responsibility for making all arrangements pertinent to the selected site. The Local Arrangements Committee has responsibility to make room and space assignments, to make provisions for audiovisual equipment, to investigate all conference liabilities, to arrange all meal functions, to make decorative decisions, to provide hospitality, to arrange tours, to make room assignments for speakers, to arrange transportation for speakers, to handle any special needs as stated by the ADA, and to provide requested entertainment. It is also necessary that all deadlines be strictly adhered to.

The Chair of the Local Arrangements Committee is responsible for choosing and organizing a group to oversee the various responsibilities for local arrangements. The Chair of the Local Arrangements Committee should be a local person. The Chair of the Local Arrangements Committee will work closely with all other committee chairs.

The Chair of the Local Arrangements Committee reports to the Chair of the Conference Committee

Listed below are the specific responsibilities of the Local Arrangement Committee:

 

I. Publicity/Publications Committee

The most obvious and immediate purpose of the Publicity Committee is to promote the conference and convey all of the details so that NCLA members and supporters will choose to register for the conference. However, as with any publicity effort, there must also be an awareness that we are promoting and building a certain image of the organization. In that sense the impact of the conference publicity is subtle and cannot be measured merely by the conference registration statistics.

The single most significant issue for this committee is the determination of the conference theme. The president, in conjunction with the conference committee, will develop a theme for the conference.

The publicity must express and interpret the theme. Consequently, the Publicity Committee cannot really begin its work until the theme is selected. Thus, it is very important that the theme be chosen several months in advance of publicity target dates, so that the committee and graphic artists have plenty of time to develop a logo, advertising and other promotional materials.

In 1993, after we selected the theme, we held a logo contest to get the best artistic interpretation of the theme.

The publicity needs to stress the significance of the biennial conference to the members. It must also make them think that it will be fun. The challenge is creating a conference image that both implies continuing education and late night parties with wine and cheese.

Since the conference publications are the final repository for all the conference information, the Publicity Committee works very closely with all of the other committees.

When choosing committee members, it is wise to look for the following skills and talents:  marketing instincts, graphic skills, attentiveness to details and deadlines, understanding of the complexities of the NCLA organization, bookkeeping (for the conference store), understanding of printing techniques. Obviously, no one person possesses all of these, but the committee needs to have a variety of members.  It would be preferable that the committee chair have secretarial support, a fax machine, modem, software that is compatible with the other committee chair and compatible with the graphic designer and printer.

The basic tasks of the committee are:

Other responsibilities of the committee are:

 

J. Conference Placement Center

Purpose:

The North Carolina Library Association provides placement facilities at its Biennial Conference. These facilities are intended to provide an opportunity for conferees to review information about job openings, make applications to these openings, and interview for employment to representatives. In addition, it allows employers who are seeking individuals for employment to review resumes from individuals who are seeking employment, and to interview those who meet the requirements for the job. Facilities are made available at no cost to the users.

The Chair of the Placement Center is responsible for choosing members to work with plans and to staff the Center during the conference. Representation should include academic, public, school, special libraries, and library school students. Contact is made with other chairs of the Conference and Association Committees.

Employers:

  1. Employers should make every effort to list positions ten days before the conference. Announcements are accepted at the conference.
  2. Employers should interview individuals for only those positions which actually exist and are listed with the placement center. If an employer is recruiting for a position which is not yet authorized and/or funded, notice to this effect should be given on the job order and during the interview.
  3. Interviews should be conducted in private and without interruptions.
  4. Employers should check the message center frequently and acknowledge all messages.
  5. Employers who are not interviewing should state on the job order where resumes may be sent.

Applicants:

  1. Applicants should provide as complete a resume as possible.
  2. Applicants should not interview for positions unless they have a resume on file with the placement center.
  3.  Applicants should be prepared to provide an employer with copies of resume and names and addresses of references.
  4. Applicants should check the message center frequently and acknowledge all messages.
  5. Applicants should make every effort to submit resumes prior to the deadline. Resumes are accepted at the conference.

Web site

The conference Web site is at: http://www.nclaonline.org/conference/

Policy on Releasing Conference Attendee List

There will be a check box on both membership form and conference registration to indicate release ore non-release of contact information.

Two lists will be sent out free to corporate vendors who register as exhibitors for conference and request a list.  These two lists will be of the attendees before and after conference.

There will be a charge for non-registered vendors for lists in excess of two at the discretion of the Executive Board.

Appendix A. Historical Information

 


 

Editors of North Carolina Libraries

Feb. 1942

John J. Lund, Sidney Holmes

Apr. – Sept. 1942

Sarah Bowling, Mary D. Grant, Sidney Homes

Nov. 1942 – Jan. 1943

Hallie Sykes Bacelli, Pattie Bartee, Louise Justice Sink

Mar. – Sept. 1943

Hallie Sykes Bacelli, Louella S. Posey, Louise Justice Sink

Dec. 1943 – Dec. 1944

Ernestine Grafton, Editor-of-Chief
Mary Lindsay Thorton, College Library Editor
Sidney Holmes, School of Editor

Feb. 1945 – May 1946

Mary Lindsay Thornton, College Library Editor
Sidney Holmes, School Library Editor
Margaret Allman, Public Library Editor

Sept. 1946 – Mar. 1947

Harlan C. Brown, Nancy Burge

June/Sept. 1947 – Mar. 1949

Wendell W. Smiley

June 1949 – May 1951

Charles R. Brockmann

Oct. 1951 – May 1953

Hallie Sykes Bacelli

Oct. 1953 – Oct. 1957

Elaine von Oesen

Feb. 1958 – Fall 1959

William S. Powell

Winter 1960- Fall 1963

Charles M. Adams

Winter 1964 – Fall 1965

Adriana P. Orr

Winter 1966 – Fall 1968

Alva W. Stewart

Winter 1969 – Fall 1971

Mel Busbin

Winter 1972 – Winter 1979

Herbert Poole
David Jensen, Acting Director (Winter 1973 – Spring 1974)

Spring 1979 – Summer 1983

Jonathan A. Lindsey

Fall 1983 – Summer 1985

Robert Burgin

Fall 1985

Patsy J. Hansel

Winter 1985 – 2001

Frances Bryant Bradburn

2001 – 2005

Plummer Alston “Al” Jones, Jr.

2005-

Ralph Scott

NCLA Conferences: Date and Locations

Date(s)

Conference/Meeting

Location(s)

May 14, 1904

Organizational Meeting

State Normal and Industrial College, Greensboro

Nov. 11 – 12, 1904

First Annual Meeting

Colonial Club, Charlotte

Apr. 27, 1906

Second Annual Meeting

Olivia Raney Library, Raleigh

May 23 – 24, 1907

Third Annual Meeting (with ALA)

Battery Park Hotel, Asheville

Nov. 12 -13, 1908

Fourth Annual Meeting

Greensboro Public Library

Dec. 2 – 3, 1909

Fifth Annual Meeting

Goldsboro

Dec. 7 – 8, 1910

Sixth Annual Meeting

Winston-Salem

Nov. 22 – 23, 1911

Seventh Annual Meeting

Durham Public Library

Nov. 5 – 6, 1913

Eighth Annual Meeting

Washington, N.C.

Apr. 1 – 2, 1915

Ninth Annual Meeting

Supreme Court Room, Raleigh

Apr. 12 – 13, 1916

Tenth Annual Meeting

Gastonia

Apr. 24 – 25, 1917

Eleventh Annual Meeting

Salisbury

1918

District Meetings

Durham, Winston-Salem, Charlotte

Nov. 19 – 20, 1919

Twelfth Annual Meeting

Raleigh

1920

District Meetings

Durham, Greensboro, Asheboro

Nov. 10 – 11, 1921

Thirteenth Annual Meeting

O. Henry Hotel, Greensboro

1922

District Meetings

Charlotte, Greensboro, Chapel Hill, Goldsboro, Asheville, Southern Pines

Nov. 22 – 23, 1923

Fourteenth Conference

Robert E. Lee Hotel, Winston-Salem

Nov. 19 – 20, 1925

Fifteenth Conference

Carolina Inn, Chapel Hill

1926

District Meetings

Gastonia, Winston-Salem, Raleigh, Asheville, Wilmington, Rocky Mount, Sanford

Nov. 2 -3, 1927

Sixteenth Conference

Hotel Charlotte, Charlotte

Oct. 21 – 22, 1929

Seventeenth Conference (with Southern Conference on Education and SELA)

Chapel Hill

1930

District Meetings

Charlotte, Statesville, Albemarle, Goldsboro, Warrenton

Nov. 12 -13, 1931

Eighteenth Conference

Duke University, Durham

May 10 – 11, 1933

Nineteenth Conference

Woman’s College, Greensboro

Oct. 10 – 12, 1935

Twentieth Conference

Battery Park Hotel, Asheville

Oct. 14 – 15, 1937

Twenty-first Conference

Carolina Inn, Chapel Hill

Sept. 2, 1938

Twenty-second Conference

Woman’s College, Greensboro

Oct. 26, 1939

Twenty-third Conference

Highland Pines Inn, Southern Pines

Oct. 2 – 4, 1941

Twenty-fourth Conference

King Cotton Hotel, Greensboro

Oct. 20, 1943

Twenty-fifth Conference

Hotel Charlotte, Charlotte

Apr. 25 – 27, 1946

Twenty-sixth Conference

Hotel Sir Walter, Raleigh

Oct. 16 – 18, 1947

Twenty-Seventh Conference

Robert E. Lee Hotel, Winston Salem

Apr. 28 – 30, 1949

Twenty-eighth Conference

Washington Duke Hotel, Durham

Apr. 26 – 28, 1951

Twenty-ninth Conference

O. Henry Hotel, Greensboro

Oct. 22 – 24, 1953

Thirtieth Conference

Ashville Conference

Oct. 20 – 22, 1955

Thirty-first Conference

Sheraton Hotel, High Point

Nov. 21 – 23, 1957

Thirty-second Conference

Hotel Sir Walter and North Carolina State College, Raleigh

Oct. 8 – 10, 1959

Thirty-third Conference

Washington Duke Hotel, Durham

Oct. 25 – 28, 1961

Thirty-fourth Conference

Jack Tar Hotel, Durham

Oct. 23 – 26, 1963

Thirty-fifth Conference

Jack Tar Hotel, Durham

Nov. 4 – 6, 1965

Thirty-sixth Conference

Robert E. Lee Hotel, Winston-Salem

Oct. 26 – 28, 1967

Thirty-seventh Conference

White House Inn, Charlotte

Oct. 22 – 25, 1969

Thirty-eighth Conference

White House Inn, Charlotte

Nov. 4 – 6, 1971

Thirty-ninth Conference

Winston-Salem Convention Center

Nov. 1 – 3, 1973

Fortieth Conference

Benton Convention Center, Winston-Salem

Oct. 29 – Nov. 1, 1975

Forty-first Conference

Benton Convention Center, Winston-Salem

Oct. 5 – 8, 1977

Forty-second Conference

Benton Convention Center, Winston- Salem

Oct. 17 – 20, 1979

Forty-third Conference

Civic Center, Charlotte

Oct. 7 – 9, 1981

Forty-fourth Conference (Joint Conference with South Carolina Library Association)

Civic Center, Charlotte

Oct. 26 – 28, 1983

Forty-fifth Conference

Benton Convention Center, Winston- Salem

Oct. 1 – 4, 1985

Forty-sixth Conference

Civic Center, Raleigh

Oct. 27 – 30, 1987

Forty-seventh Conference

Benton Convention Center, Winston- Salem

Oct. 10 – 13, 1989

Forty-eighth Conference

Civic Center, Charlotte

Nov. 12 – 15, 1991

Forty-ninth Conference

Market Square, High Point

Oct. 19 – 22, 1993

Fiftieth Conference

Benton Convention Center, Winston- Salem

Oct. 3 – 6, 1995

Fifty-first Conference

Koury Convention Center, Greensboro

Oct. 8 – 10, 1997

Fifty-second Conference

Raleigh Convention and Conference Center

Sept. 22 – 24, 1999

Fifty-third Conference

Benton Convention Center, Winston- Salem

Oct. 3 -5, 2001

Fifty-fourth Conference

Benton Convention Center, Winston- Salem

Sept. 23 – 26, 2003

Fifty-fifth Conference

Benton Convention Center, Winston- Salem

Nov. 9 – 12, 2004

Centennial Conference (with SELA)

Civic Center, Charlotte

Sept. 20-23, 2005

Fifty-sixth Conference

Benton Convention Center, Winston- Salem

Centennial Conference History Committee Members

North Carolina Library History Bibliography Subcommittee

Centennial Conference Video Scrapbook Subcommittee

Centennial Exhibit Subcommittee

Centennial Handbook Subcommittee

Centennial Oral History Project

Centennial Moments/Treasure Hunt Subcommittee

Library History Programming Subcommittee

Centennial Time Capsule Subcommittee

Chair, Centennial Conference History Committee

Chair, Centennial Conference

President, North Carolina Library Association

 

 

NCLA Distinguished Service Awards

1989

Nancy Brenner
Annette Phinazee (posthumously)
Diana Young

1991

Elizabeth Jordan Laney

1993

O. Mel Busbin, Jr. (posthumously)

1995

Edward G. Holley

1997

Gene Lanier

2001

Elaine Christian (posthumously)
Sue Ann Cody
William S. Powell
William H. Roberts

2003

April Wreath

2005

Diane Kester

2006

Leland Park

2007

Frances Bryant Bradburn
Paula Pearce Hinton (posthumously)

2009

Dr. Benjamin F. Speller

2011

Dr. Robert Burgin

2013

Carol Walters

2015

Dr. Pauletta Bracy

Gerald Holmes

 

NCLA Honorary and Life Memberships

From 1904 to 1910, honorary memberships were given to out-of-state speakers, who came at their own expense to help establish the North Carolina Library Association.  From 1919 to 1975, honorary members were elected by a majority vote at the annual meeting.  Since 1977, honorary memberships have been presented to lay citizens who have made outstanding contributions to the development of libraries and library programs in the state.  Life memberships are given to retired librarians whose contributions to the state and the profession were especially notable.

 

 

Honorary Memberships

1904

Anderson H. Hopkins (Louisville, Kentucky)

Anne Wallace (Atlanta, Georgia)

1906

Ida J. Dacus (Rock Hill, South Carolina)

John P. Kennedy (Richmond, Virginia)

Julia Rankin (Atlanta, Georgia)

1919

Minnie Leatherman Blanton

1923

Mary Palmer Phillips

1939

Annie F. Petty

1943

Charles Whedbee

1947

Joseph Penn Breedlove

Louis Round Wilson

1949

J. Frank Wilkes

1951

Marjorie Beal

Ethel Taylor Crittenden

Lillian B. Griggs

Nellie Rowe Jones

Katharine C. Ricks

1953

Susan Grey Akers

Robert D. Douglas

Georgia H. Faison

Harry Miller Lydenberg

Charles E. Rush

1961

James W. Atkins

Nell Battle Lewis

Charles R. Brockmann

Lucile Kelling Henderson

D. Hiden Ramsey

Mary Lindsay Thornton

1965

Charles F. Carroll

Roy B. McKnight

Mrs. Claude S. Morris, Sr.

Meade H. Willis, Sr.

1969

Mary Peacock Douglas

Elmer H. Garinger

Benjamin Lee Smith

David Stick

Philip Johnson Weaver

1971

Hector Mclean

Charles W. Phillips

1973

John F. Blair

Hilda Austin Highfill

1975

Joseph V. Ruzicka, Jr.

B. Everett Jordan

1977

Lyda Moore Merrick

1979

Thad Stem, Jr.

1981

John Emmanuel Dotterer

Mary Frances Kennon Johnson (posthumously)

Mary Lynn Jordon

Philip Smythe Ogilvie (posthumously)

1983

Harry K. Griggs, Sr.

Flora Webb Plyler

1985

Eleanor and Elliott Goldstein

Harold W. Hardison

George W. Miller, Jr.

Samuel T. Ragan

1987

Patric G. Dorsey

William C. Friday

Craig Phillips

1989

Kenneth C. Royall, Jr.

Robert Williams

1991

Irene P. Hairston

Sarah Dale Merrill

1995

Charlie Rose

Elinor Swaim

1999

L.B. Rick Beasley

2005

Marian McLawhorn

Kay R. Hagan

2009

Marcia Johnson

2011

Ruth Holleman

2013

Harriet Smith

 

 

Life Memberships

1977

Hallie S. Bacelli

Harlan C. Brown

Mollie Huston Lee

Benjamin E. Powell

Eunice Query

Elaine von Oesen

Carlton Prince West

1979

Paul S. Balance

Willie Godfrey Boone

Charlesanna Fox

Mildred C. Herring

Evelyn B. Pope

Jane B. Wilson

1981

Cora Paul Bomar

Hoyt R. Galvin

Marjorie Hood

Marian Leith

Marianna Long

Louise Moore Plybon

Mary Elizabeth Poole

1983

Elizabeth Copeland

Barbara Heafner

Katherine Howell

George Linder

1985

Mildred Council

H. William O’Shea

1987

Mertys W. Bell

Martha Davis

Ila Taylor Justice

Marjorie Wilkins Lindsey

Mae S. Tucker

Allegra M. Westbrooks

1989

Lualgia P. Alcorn

Louise V. Boone

Edith Briles

Dorothy W. Campbell

Lillie D. Caster

Clara J. Crabtree

Marion M. Johnson

Issac T. Littleton

Pauline F. Myrick

1991

Eunice Paige Drum

1993

Emily S. Boyce

H. Eugene McLeod

1995

Neal F. Austin

James Govan

Miriam Ricks

Alene Coley Young

1997

Camilla McConnell

Ophelia Irving

1999

Doris Ann Bradley

Elsie Brumback

Gwen Jackson

Gene Lanier

Carol Southerland

2001

William H. Roberts

2003

Louise Marie Rountree

2005

Elizabeth Laney

2007

Elizabeth Herring Smith

Richard Wells

2009

William H. Roberts

2011

Dr. Beverley Gass

2013

Ron Jones

2015 Nancy Fogarty

 

NCLA Officers

1904-06

President: Annie Smith Ross

1st Vice President: Charles D. McIver

2nd Vice President:  J.A. Bivins

Secretary - Treasurer: Louis R. Wilson

Executive Committee: Annie Smith Ross,

Louis R. Wilson, Annie Perry, J. P. Breedlove,

R. D. Douglas

1915-16

President:  Mary B. Palmer

1st Vice President: Nan Strudwick

2nd Vice President: Eva E. Malone

Secretary: Carrie L. Broughton

Treasurer: Mrs. A. F. Griggs 

1906-07

President: Annie Smith Ross

1st Vice President:  J. P. Breedlove

2nd Vice President:  Mrs. Sol Weil

Secretary-Treasurer: Louis R. Wilson

1917-19

President: Mrs. A. F. Griggs

1st Vice President: Mary O. Linton

2nd Vice President: Cornelia Shaw

Secretary: Carrie L. Broughton

Treasurer: Eva. F. Malone

1907-08

President:  Annie Smith Ross

1st  Vice President: Mrs. Sol Weil

2nd Vice President: Annie Petty

Secretary:  Louis R. Wilson

Treasurer: J. F. Wilkes

Executive Committee:  Annie Smith Ross,

Louis R. Wilson, Mrs. Sol Weil, E. P. Wharton,

J. P. Breedlove

1919-21

President: Ethel Taylor Crittenden

1st Vice President: Mrs. J. S. Atkinson

2nd Vice President: Pamela Bynum

Secretary: Carrie L. Broughton

Treasurer: Eva E. Malone

1908-09

President: Annie Petty

1st Vice President: Mrs. Lindsay Patterson

2nd Vice President: Ernest Cruikshank

Secretary: Louis R. Wilson

Treasurer: J. F. Wilkes

Executive Committee:  Annie Petty,

Louis R. Wilson, Annie Smith Ross,

Grace McH. Jones, J. P. Breedlove

1923-25

President: Charles B. Shaw

1st Vice President: Eva E. Malone

2nd Vice President: Lottie E. Blake

Secretary: Clara Crawford

Treasurer: Alma L. Stone

1910-11

President: J. P. Breedlove

1st Vice President: Mrs. S. P. Cooper

2nd Vice President: E. P. Wharton

Secretary: Mary P. Palmer

Treasurer: Bertha Rosenthal

Executive Committee: J. P. Breedlove,

Mary B. Palmer, Louis R. Wilson,

Bettie Caldwell, M. O. Sherrill 

1925-27

President: Nellie Rowe

1st Vice President: Charles M. Baker

2nd Vice President: Catherine Ricks

Secretary: J. R. Gulledge

Treasurer: Bertie H. Craig

1911-13

President: J. P. Breedlove

1st Vice President: John S. Hill

2nd Vice President: Jennie Coffin

Secretary: Mary B. Palmer

Treasurer: Bertha Rosenthal

Executive Com.: J. P. Breedlove,

Mary B. Palmer, Louis R. Wilson, Annie Petty, Mrs. A. F. Griggs 

1927-29

President: Annie Pierce

1st Vice President: Frank Capps

2nd Vice President: Emma Woodward

Secretary: Cornelia Love

Treasurer: Janet C. Berkely

1913-15

President: Annie Petty

1st Vice President: J. F. Wilkes

2nd Vice President: Bettie Caldwell

Secretary: Mary B. Palmer

Treasurer: Mrs. A. F. Griggs

Executive Committee: Annie Petty, Mrs. A. F. Griggs, J. P. Breedlove, Carrie L. Broughton

1931-33

President: Lillian B. Griggs

1st Vice President: Emma Woodward

2nd Vice President: Elizabeth Sampson

Secretary: Katherine Ricks

Treasurer: Julius Amis

 

NCLA Officers (Continued)

1933-35

President: Charles H. Stone

1st Vice President: Nellie Rowe

2nd Vice President: Lilly Moore

Secretary: Katherine Ricks

Treasurer: Julius Amis

1949-51

President: Harlan C. Brown

1st Vice President: Charles R. Brockmann

2nd Vice President: Hortense Boomer

Secretary:  Margaret Johnston

Treasurer: Marianna Long

Executive Committee: Marianne A. Martin,

Annie Graham Caldwell

1935-37

 

President: Nora Beust

1st Vice President: Ann Talbot

2nd Vice President: Louise Justice

Secretary:  Etta Beal Grant (Left State,

Evelyn Harrison appointed)

Treasurer: Julius Amis

 

1951-53

President: Jane B. Wilson

1st Vice President: Mildred Herring

2nd Vice President: Margaret Johnston

Secretary:  F. Bentley

Treasurer: Marianna Long

Executive Committee: Carlton P. West,

Olan V. Cook

1937-39

President: Mary Louise McDearman (Resigned and left state Nell G. Butte elected president in special election Sept. 2, 1937)

1st Vice President: Meade H. Willis

2nd Vice President: Elizabeth Sampson

Secretary:  Frances Auld

Treasurer: Evelyn Harrison

 

1953-55

President: Charlesanna Fox

1st Vice President: Marion M. Johnson

2nd Vice President: Elizabeth Williams

Recording Secretary: Hallie Bacelli

Corresponding Secretary: Marjorie J. Hood

 (Appointed by Executive Board)

Treasurers: Marianna Long

Directors: Benjamin E. Powell,

Katherine McDiarmid

1939-41

President: Mary Peacock Douglas

1st Vice President: Guy R. Lyle

2nd Vice President: Dora Ruth Parks

Secretary:  Sydney Holmes

Treasurer: Evelyn Harrison

Executive Committee: W. T. Polk,

Susan Gray Akers

1955-57

President: Olan V. Cook

1st Vice President:  Vernelle G. Palmer

2nd Vice President: Marianna Long

Recording Secretary: Celeste Johnson

Corresponding Secretary: Mae S. Tucker

Treasurer: Marjorie J. Hood

Directors: Charles M. Adams, Elaine von Oesen

1941-43

President: Guy R. Lyle (Succeeded by

Hoyt R. Galvin, 1942)

1st Vice President: Marianne R. Martin

2nd Vice President: Dora Ruth Parks

Secretary:  Sydney Holmes

Treasurer: Evelyn Harrison

Executive Committee: W. T. Polk,

Susan Gray Akers

 

1957-59

President: Vernelle G. Palmer

1st Vice President: Elizabeth H. Hughey

2nd Vice President: Margaret E. Kalp

Recording Secretary: Myrl Ebert

Corresponding Secretary: Gladys Johnson

Treasurer: Marjorie J. Hood

Directors: Carlyle J. Frarely, Nell B. Wright

1943-46

President: Susan Gray Akers

1st Vice President: Mary D. Grant

2nd Vice President: Sue Vernon Williams

Secretary: Virginia Kellam

Executive Committee: Wendell B. Smiley,

James Bryant

 

 

1959-61

President: Elizabeth H. Hughey

1st Vice President: Carlton P. West

2nd Vice President: Louise M. Plybon

Recording Secretary: Dorothy E. Shue

Corresponding Secretary: Lottie Hood

Treasurer: Marjorie J. Hood

Directors: Mary Peacock Douglas,

Allegra M. Westbrooks

1947-49

President: Margaret Ligon

1st Vice President: Wendell B. Smiley

2nd Vice President: Charles M. Adams

Secretary: Margaret Johnston

Treasurer: Marianna Long

Executive Committee: Jane B. Wilson,

George M. Stephens

 

1961-63

President: Carlton P. West

1st Vice President: Margaret E. Kalp

2nd Vice President: Benjamin F. Smith

Recording Secretary: Louella S. Posey

Corresponding Secretary: Anna J. Cooper

Treasurer: Pattie B. McIntyre

Directors: Evelyn Parks, Elvin E. Strowd

ALA Councilor: Carlyle J. Frarey

 

NCLA Officers (Continued)

1965-67

President: Paul S. Ballance

1st Vice President: Mildred Councill

2nd Vice President: Doris Brown

Recording Secretary: Ms. Willis Hill

Corresponding Secretary: Joseph Dixon

Treasurer: Leonard L. Johnson

Directors: Katherine Howell, Pattie B. McIntyre

1975-77

President: Annette Phinazee

1st Vice President: Leonard L. Johnson

2nd Vice President: Leland M. Park

Secretary: William Roberts

Treasurer: Richard T. Barker

Directors: John M. Johnson,

Margaret E. Rogers

ALA Councilor: Florence Blakely

SELA Representative: I. T. Littleton

1967-69

President: Mildred Councill

1st Vice President: Eunice Query

2nd Vice President: Herschel V. Anderson

Recording Secretary: Ray N. Moore

Corresponding Secretary: Lois B. McGirt

Treasurer: Leonard Johnson

Directors: Mildred Herring, Robert A. Miller

ALA Councilor: William S. Powell

SELA Representative: Charlesanna Fox

1977-79

President: Leonard L. Johnson

1st Vice President: H. William O’Shea

2nd Vice President: Alice Coleman

Secretary: Artemis C. Kares

Treasurer: Richard T. Barker

Directors: Louis Boone, Fred W. Roper

ALA Councilor: Norma M. Royal

SELA Representative: Mae S. Tucker

1969-71

President: Eunice Query

1st Vice President: Elizabeth Copeland

2nd Vice President: I.T. Littleton

Secretary: Rebecca S. Ballentine

Treasurer: David L. Vaughan (Died 1971)

Directors: Jo Ann Hardison Bell,

William G. Wilson

ALA Councilor: William S. Powell

SELA Representative: Charlesanna Fox 

1979-81

President: H. William O’Shea

1st Vice President: Mertys W. Bell

2nd Vice President: Phillip W. Ritter

Secretary: H. David Harrington

Treasurer: W. Robert Pollard

Directors: Emily S. Boyce,

Carol A. Southerland

ALA Councilor: Norma M. Royal

SELA Representative: Mae S. Tucker

1971-73

President: Elizabeth Copeland

1st Vice President: Gene Lanier

2nd Vice President: Marion J. Phillips

Secretary: Gray Barefoot

Treasurer: Richard T. Baker

Directors: Kenneth Brown, Catherine Weir

ALA Councilor: Neil F. Austin

SELA Representative: Leonard L. Johnson

1981-83

President: Mertys W. Bell

1st Vice President: Lelalnd M. Park

2nd Vice President: Carol Southerland

Secretary: Mary Jo Godwin

Treasurer: W. Robert Pollard

Directors: Gwendolyn Jackson, Gerald Hodges

ALA Councilor: Emily S. Boyce

SELA Representative:  Rebecca S. Ballentine 

1973-75

President: Gene Lanier

1st Vice President: Annette Phinazee

2nd Vice President: Nancy Clark Fogarty

Secretary: William H. Roberts

Treasurer: Richard t. Barker

Directors: Ophelia M. Irving,

Norma M. Royal

ALA Councilor: Florence Blakely

SELA Representative: Leonard L. Johnson 

1983-85

President: Leland M. Park

1st Vice President: Pauline F. Myrick

2nd Vice President: M. Jane Williams

Secretary: Roberta S. Williams

Treasurer: Eunice P. Drum

Directors: Shirley B. McLaughlin,

Jerry A. Thrasher

ALA Councilor: Emily S. Boyce

SELA Representative: Rebecca S. Ballentine 

 

 

NCLA Officers (Continued)

1985-87

President: Pauline F. Myrick

1st Vice President: Patsy J. Hansel

2nd Vice President: Rose Simon

Secretary: Dorothy W. Campbell

Treasurer: Nancy Clark Fogarty

Directors: Benjamin F. Speller, Jr.,

Arial A. Stephens

ALA Councilor: Fred W. Roper (left state),

Keith Wright

SELA Representative: Rebecca S. Ballentine (Term completed in Oct. 1986 at SELA Conference), Jerry A. Thrasher

1997-99

 

President: Beverley Gass

Vice President: Plummer Alston “Al” Jones, Jr.

Secretary: Elizabeth Jackson

Treasurer: Diane Kester

Directors: Ross Holt, Vanessa Work Ramseur

ALA Councilor: Jackie Beach

SELA Representative: Nancy Clark Fogarty

1987-89

President: Patsy J. Hansel

1st Vice President: Barbara A. Baker

2nd Vice President: Ray A. Frankle

Secretary: Gloria Miller

Treasurer: Nancy Clark Fogarty

Directors: Janet L. Freeman, Howard F. McGinn

ALA Councilor: Keith Wright

SELA Representative: Jerry A. Thrasher 

1999-01

 

 

 

 

President: Plummer Alston “Al” Jones, Jr.

Vice President: Ross Holt

Secretary: Sue Ann Cody

Treasurer: Diane Kester

Directors: Phillip Barton, Patrick Valentine

ALA Councilor: Jackie Beach

SELA Representative: John Via

1989-91

President: Barbara A. Baker

Vice President: Janet L. Freeman

Secretary: Amanda Bible

Treasurer: Michael J. LaCroix

Directors: Sylvia Sprinkle-Hamlin,

H. David Harrington

ALA Councilor: Patricia A. Langelier

SELA Representative: Jerry A. Thrasher (Term completed in Dec. 1990 at SELA Conference), David Fergusson

 

2001-03

President: Ross Holt

Vice President: Pauletta Brown Bracy

Secretary: Martha Davis

Treasurer: Diane D. Kester

Directors: James V. Carmichael, Jr.,

Teresa McManus (Left state, term filled by Robert Canida)

ALA Councilor: Vanessa Work Ramseur

SELA Representative: John Via 

1991-93

President: Janet L. Freeman

Vice President: Gwen G. Jackson

Secretary: Waltrene M. Canada

Treasurer: Wanda Brown Cason

Directors: Edwards “Ed” T. Shearin, Jr.,

Helen M. Tugwell

ALA Councilor: Patricia A. Langelier

SELA Representative: David Fergusson

2003-05

President: Pauletta Brown Bracy

Vice President: Robert Burgin

Secretary: Connie Keller

Treasurer: Diane D. Kester

Directors: Dale Cousins, David Paynter

ALA Councilor: Vanessa Work Ramseur

SELA Representative: Evelyn Council

1993-95

President: Gwen G. Jackson

Vice President: David Fergusson

Secretary: Judy LeCroy

Treasurer: Wanda Brown Cason

Directors: Sandra Neerman, John E. Via

ALA Councilor: Martha E. Davis

SELA Representative: David Fergusson

(Term completed in Oct. 1994

at SELA Conference), Nancy Clark Fogarty

2005-07

President: Robert Burgin

Vice President: Phil Barton

Secretary: Paula Hinton

Treasurer: Tina Stepp

Directors: Frannie Ashburn, Bryna Coonin

ALA Councilor: Kevin Cherry

SELA Representative: Evelyn Council

1995-97

President: David Fergusson

Vice President: Beverley Gass

Secretary: Steven L. Sumerford

Treasurer: Wanda Brown

Directors: Barbara Akinwole, Jackie B. Beach

ALA Councilor: Martha E. Davis

SELA Representative: Nancy Clark Fogarty

 

 

 

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